2019 Richmond Village Fair Expressions of Interest
Applications Open: Friday 14 December 2018
Applications Close: Friday 1 February 2019
Successful applicants will be notified by: Monday 25th February 2019
All invoices to be paid by: Monday 25th March 2019
Email address *
Applicant Details
Name of Business / Trading Name
Contact Name(s)
Postal Address
Business Phone
Mobile Phone
Food Businses Registration
I have a current Mobile Food Business Registration (specifically for food vans) with a Tasmasnian Council. Please Specify which Council (N/A if not applicable) *
I have a current Food Business Event Registration with Clarence City Council. Please Specify Registration Number: (N/A if not applicable) *
NB: Please note that Council will be in contact once the stallholder list is finalised. For further information, please contact:
Tracey Wright, Environmental Health Officer
P: (03) 62179574
E: twright@ccc.tas.gov.au
W: www.ccc.tas.gov.au
I have the required licence under the Liquor Licencing Act 1990 *
Public and Product Liability
Public (min $20M) and Product (min $20M) liability insurance cover for the event is essential
** If only displaying (no selling at all) in the Hall, Insurance is not required.
Please upload a copy of your insurance cover in .pdf format *
Site Options and Requirements
Village Green: Stallholders - standard 3m x 3m site - enter number of sites:
3m x 3m $90
3m x larger (up to 6m) $150
Village Green: Richmond Clubs and Societies - enter number of sites:
3m x 3m $50
3m x larger (up to 6m) $90
Richmond Village Fair Inc. reserves the right to increase the stall fee for an extra large site.

If using a van, please provide the dimensions below, ensuring length includes tow bars:

Size of vehicle (width * depth) meters
Remember, marquees must be weighed down appropriately (min 25kg/leg) no stakes/pegs allowed.
Hall table sites ($50 per table) No:
If the tables are booked for demonstration/display only (as agreed with the Committee, you may not sell any product on the day.

If there are any special requriements, please provide details below. The Committee will endeavour to meet any reasonable requests.

PLEASE DO NOT PAY YET - an invoice will be issued to you if your application is accepted.

Speical Requirements?
Electrical Requirements
POWER COST: $10 per single phase connection.

All equipment must be tested and tagged prior to the event

If 3 phase power is needed, please note on the form below, cost is $20 per outet.

Please note that no changes can be made to the electrical requirements 14 days before the Festival.

Does your site require electricity? *
Will be using gas?
Please check the regulations at: http://worksafe.tas.gov.au/ data/assets/pdf_file/0010/317494/GN039_Storage_LP_Gas.pdf
Please indicate your equipment schedule below
NB: Loading must not ecveed 15 AMP on each socket. Please include the type of equiment and the watts/amps of each piece of equipment.
If this application is accepted by Richmond Village Fair Inc., I/we agree to abide by the rules and regulations of Richmond Village Fair Inc. including the following:

1. I/we will provide public ($20m) and product ($20m) liability insurance cover for our stall and workers compensation insurance for our employees (if appropriate). I/we understand tha Richmond Village Fair Inc. is not bound to indemnify us in relation to any losses arising from any action against us.

2. I/we will provide such other insurance for our own benefit, including insurance in respect to loss, spoilage or theft of product and equipment, and loss of profits as we may require. I/we understand that Richmond Village Fair Inc. shall not be liable to us for any such losses.

3. I/we will provide my/our own tent, caravan or stall. I/we are aware that there may be requirements to comply with current building regulations, and I/we agree to comply with any such regulations. All structures are to be of sound construction and presentation, including attached signage and Richmond Village Fair Inc. reserves the right to inspect and
where not satisfied request alteration, modification or removal.

4. I/we will comply with all relevant Council, Liquor Licensing requirements, Fire and Workplace Safety Standards including electrical and gas safety. I/we understand that site inspections will be undertaken, and I/we understand it is our responsibility to ensure that the appropriate regulations are followed.

5. I/we shall not invite, allow or permit other persons or groups, other than those include on this application form to share or use my/our site.

6. I/we acknowledge that Richmond Village Fair Inc. shall not be liable to us in respect to any damage, harm, loss or consequential loss arising from any damage, deterioration, spoilage or loss by way of theft, power loss, or otherwise of any product or ingredient belonging to us, and that we are and shall remain solely responsible for the safe keeping
and storage of such products.

7. While Richmond Village Fair Inc. provide power to sites and every endeavour is made to provide continuity of supply, I/we acknowledge that Richmond Village Fair Inc. is not responsible for items outside of their direct control e.g. general Aurora power failure and stallholder equipment tripping out the common earth leakage.

8. That Richmond Village Fair Inc. may, for reasons including public safety and inclement weather, cancel the event, or part of, and I/we agree that no subsequent claim of compensation or of any nature can be made against Richmond Village Fair Inc. as a result of this.

9. I/we agree to be bound by the following rules of Richmond Village Fair Inc. including:

a. No advertising material (such as banners) or obstruction of any form is allowed outsid the designated stall area including between the sites

b. Excessive noise such that it inconveniences other stallholders of the fair will not be allowed.

c. While businesses are encouraged to pursue novel and interactive methods of attracting interest in their stall, practices disadvantaging others or endangering patrons will be discouraged.

10. Withdrawal of your Application:
Withdrawal on or after 16 March - you will forfeit 100% of your site fee.

11. I/We hereby indemnify Richmond Village Fair against all claims and demands by the Clarence City Council, Commissioner for Licencing, public member or Stall owner relating to my/ our operation of the stall.

12. If application is unsuccessful, I agree to abide by the Committee’s decision and will not enter into any form of correspondence with the Committee or Fair Manager.

13. If your application is unsuccessful, please advise whether you want to be placed on a waiting list. If so, you will be contacted if a site becomes vacant.

By submitting this form you agree to all of the terms and conditions outlined within this Agreement
Cost Summary and Checklist
Stallholder 3m x 3m $90 each
3m x 3+m (up to 6m) $150 each
Richmond Clubs etc 3m x 3m $50 each
3m x 3+m (up to 6m) $90 each

Power: Single Phase $10 each
3-phase $20 each

Total cost payable
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