Church Group Meeting Reservation Request
Use this form to schedule your Grace Church group or committee meeting and request announcement(s) in the bulletin, email, etc. After you submit your request, you should receive a confirmation from the church office within 2 business days; if not, please call 301-585-3515 or email Sunny at ssimmons@graceepiscopalchurch.org.
Booking Details
Name of Grace Church group or committee
Your answer
Name of event (meeting, class, rehearsal, etc.)
Your answer
Date requested (Please enter date of first meeting for recurring events.)
MM
/
DD
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YYYY
Room or space requested
Your answer
Start and end times (e.g., 10:00 a.m. - 1:00 p.m.)
Your answer
Event details
Do you need lead-time for setup/cleanup? If so, please give times for the expanded time block.
Your answer
Is this a one-time or recurring event?
If recurring, please describe (e.g., weekly on Tuesdays, monthly on the 3rd Wednesday, etc.)
Your answer
If recurring, please list the date of last meeting in series.
MM
/
DD
/
YYYY
Are there any variations to your recurring schedule that you know about (e.g., a cancellation or date change due to holidays)? If so, please list.
Your answer
Please describe your event (meeting, social event, Bible study, etc.)
Your answer
Facility Details
How many people do you expect to attend this event?
Your answer
Will you need to be let into the space (for after-hours events), or is someone in your group in possession of keys, etc.?
Please list any of the church's equipment you expect to use (chairs, tables, kitchen facilities, etc.)
Your answer
Will you be bringing in any large equipment or supplies (a/v or DJ equipment, additional furniture, catering supplies, etc.)? If so, please describe.
Your answer
Will you be providing food and/or beverages? If so, please describe.
Your answer
Publication Info
Do you wish to have this event listed in the Sunday bulletin? If yes, please enter the date(s) you would like the announcement to run.
Your answer
Do you wish to have this event included in the weekly email? If yes, please enter the date(s) you would like the announcement to run.
Your answer
Please provide your desired wording (subject to editing at the Rector’s discretion).
Your answer
Additional Info
Please describe any special requests or provide other information as necessary.
Your answer
Contact Info
Contact person's name
Your answer
Email address
Your answer
Phone number
Your answer
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