Hunts Forum Personal Data Consent form 2018
Why do we collect information about members, service users and others who access and support our services?
When you apply to become a member of Hunts Forum, part of your membership benefits are to receive newsletters and funding information from us together with other information relevant to the sector. If use your personal details as your main contact then, following the introduction of GDPR:

A legal basis is required to request your consent to hold any personal and/or sensitive data*, especially if this is used as your primary contact when you become a member, service user or supporter.

The legal basis to process this information is CONSENT

The renewal period for your held data will be annually when membership is renewed.

We would like to use your personal data* to maintain your membership file, inform you of events and training, send you newsletters, Funding alerts and other services we can offer you. We would also like to keep you up-to-date with any legal or health and safety reforms which may affect your policies, procedures or practices.

Hunts Forum, and it’s associated projects, also holds information supplied to us by non-member organisations, private individuals and supporters together with funders and partnership organisation details. This will follow their request to access our services and/or to receive up-dates from us.

Here at Hunts Forum we take your privacy seriously and will be accountable to hold your personal/sensitive data* in order to administer your membership and to provide the services you have consented to receive from us.


Changes to your information:

We want to ensure that your personal information is accurate and up-to-date. You may ask us to correct or remove information that you think is inaccurate, at any time.

If you cease to be a member of Hunts Forum we will remove and destroy all contact and banking details, but will keep a record of your organisation having been a member, for our archives.
Data will be reviewed annually and updated following the receipt of a completed Consent form

Access to your information: (SAR)

You have the right to request a copy of the information Hunts Forum holds about you. If you would like a copy of some or all of your personal information, please email or write to us at the address overleaf. The first request is free but additional requests may involve a charge.

The Right to Erasure

The broad principle underpinning this right is to enable an individual to request the deletion or removal of personal data where there is no compelling reason for its continued processing.

Should you wish to exercise your “Right to Erasure”, a request must be put in writing and sent by email or post to the address overleaf. Changes will be made in accordance with our Right to Erasure procedure . A redacted copy of your said request will be held in a Right to Erasure file on the database.

* We will not disclose these details to third parties without your permission, unless we are required to do so by law or other court order.

First name: *
Your answer
Last name: *
Your answer
Organisation name:
Your answer
Your answer
Is this address your organisation or personal address?
Email address: *
Your answer
Is this email address your organisation or personal address?
Phone number(s): Landline
Your answer
Is this phone number your organisation or personal number?
Phone number(s): Mobile
Your answer
Is this phone number your organisation or personal number?
Please indicate below whether you consent to Hunts Fourm holding some or all of your personal details to enable us to send relevant information to you.
Please indicate below your consent as to which services you agree to receive from Hunts Forum.
NB: Your consent will be held confidentially and kept on your file until your membership ceases or you use your Right to Erasure.
GDPR and the Data Protection Bill
Notification is a statutory requirement and every organisation that processes personal information must notify the Information Commissioners Office (ICO) unless they are exempt.

Failure to notify is a criminal offence.

Notification is the process by which a data controller gives the ICO details about their processing of personal information. The ICO publishes certain details in the register of data controllers, which is available to the public for inspection.

The main purpose of the public register is transparency and openness .

Hunts Forum of Voluntary Organisations is registered with the Information Commissioners Office

Hunts Forum’s Data Controller is the CEO.

Staff and volunteers associated with the organisation who collect data from members/supporters in order to engage and communicate with them in a variety of ways, will be Data Processors.

The Maple Centre, 6 Oak Drive
Huntingdon. PE29 7HN

Tel: 01480 420601
Charity No: 1114926
Company No: 5795877

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