Run 4 Wales: 2018 Exhibitor Application Form
APPLICATION GUIDANCE

If you are interested in exhibiting at Cardiff Half Marathon 2018 please fill in the below application form with as much information as possible.

Race organisers Run 4 Wales will make the ultimate decision on exhibitors according to sponsorship arrangements, balance and competition of stands.

Any additional information or photos you may be able to provide regarding your business would be gratefully received and will improve your prospects.

Please use the application below to apply for an event plot.

All documents listed in this application form MUST be provided when submitting your application otherwise you cannot be considered for inclusion in the event.


Email address *
Environmental Policy
Run 4 Wales aim to be an environmentally sustainable event company, taking account of the impact that our events have on our planet and our local communities.
Run 4 Wales will always give preference to traders who adopt a sustainable ethos and can demonstrate ways in which they have achieved any of the encouraged guidelines below.


Environmental Guidelines for Exhibitors
• Minimise waste and plastics: use minimal, biodegradable or recyclable materials. use bags made of bio-degradable or recyclable material. Where possible encourage use of re-useable bags.
• Sustainable sources: Choose ethical and sustainable suppliers, materials and packaging made of non-harmful materials.
• Minimise promotional materials: If necessary, use sustainable suppliers and recyclable materials.
• Re-use and recycle: Avoid printing promotional materials with dates so they can be re-used.
• Avoid handing out leaflets and flyers at the event site. If n
Run 4 Wales: 2018 Exhibitor Application Form
APPLICATION GUIDANCE

If you are interested in exhibiting at Cardiff Half Marathon 2018 please fill in the below application form with as much information as possible.

Race organisers Run 4 Wales will make the ultimate decision on exhibitors according to sponsorship arrangements, balance and competition of stands.

Any additional information or photos you may be able to provide regarding your business would be gratefully received and will improve your prospects.

Please use the application below to apply for an event plot.

All documents listed in this application form MUST be provided when submitting your application otherwise you cannot be considered for inclusion in the event.

Email address
*
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ecessary please ensure all printed materials are on recycled, non-fluorescent and non-glossy paper.
• Adhere to onsite waste management guidelines (additional and further guidance will be provided once successful). Ensure all recyclable materials are properly disposed of in correct bins to avoid contamination. Minimise waste to landfill.
• Encourage staff to use sustainable transport to reach the event.

For any advice on these guidelines and how best to implement them for your business please contact harriet.jardine@run4wales.org

Allocated Stand Space Detail
Allocated Stand Detail
Your allocated stand includes the following:
- 3x3m outdoor space as standard. (Please detail in the below form if you require more space).
- 1 x 2m table
- 1 x foldable chair
- 1 x 13A domestic plug socket (If required please itemise on application form below)
- Water available on site.
Please note: All stands are located on grass.

Some items may be chargeable, please indicate below what you require.

Additional Equipment can be provided at an additional cost. Please state if required and a cost will be forwarded on. *
Required
Security will be provided across the Event Village. However, if you require permanent security on your stand it can be provided at £17 an hour. *
Days Attending *
Required
Contact Details: Organisation Address *
Your answer
Contact Name, Number and Email Address *
Your answer
Event Day Contact (If different) *
Your answer
Stand/Unit Title *
Your answer
Description of Activities *
Your answer
How does your business minimise its environmental impact? *
Your answer
What vehicle access do you require and when? NB: Set up and Removal only *
Your answer
Vehicle Registration Number *
Your answer
Set up/Breakdown time required *
Your answer
Staffing: Numbers and Responsibilities *
Your answer
Power Requirements
Please detail your electricity requirements for event day. Please include as much detail as possible.
Items to be powered + QTY *
Your answer
Required Amps *
Your answer
Connection Type *
Your answer
Watts *
Your answer
Document Provision
The following documentation must be provided before your arrival on site. Please ensure you send all the relevant documentation to harriet.jardine@run4wales.org
Document Provision: The following documentation must be provided for each stand/unit with your application if applicable. *
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