Swanage Event Application - Stage 2 Form: Application for Final Confirmation
Please only complete this Stage 2 form if you have already received provisional approval for your event from the Town Council.

This online form constitutes the second part of our Event Management Process and will ensure we capture enough information to provide you with final approval for your event.

Please ensure you complete this form as soon as you have all the necessary information and at least 6 weeks before your event. This form will ensure we have formal sign off for your Event Plan, Risk Assessment, Event Map and appropriate insurance.

Note that all events, unless otherwise advised by officers of Swanage Town Council, should notify Dorset Councils 'Safety Advisory Group' before approval by Swanage Town Council.

Further information can be found here:
https://www.dorsetcouncil.gov.uk/w/public-events-planning?p_l_back_url=%2Fsearch%3Fq%3Dsafety%2Badvisory%2Bgroup

or licensingteame@dorsetcouncil.gov.uk or 01929 557220

Once all documents have been received and any issues resolved we will confirm by email that final approval has been received. You will not be authorised to use your requested venue unless you have final approval.

This form should be completed by the Event Organiser who will be the single source of contact for all email correspondence.

Please note that any request to use Shore Road will require approval from Dorset Council Highways Section.

The Council does not allow trading from the Hardstanding adjacent to the Swanage Information Centre except for the sale of specific items to support community groups and charities. If you are considering using the Hardstanding for this purpose please complete a separate form which can be found on our website. www.swanage.gov.uk/Stallholder.aspx

Contact us on welcome@swanage.gov.uk or pop in and see us at the Swanage Information Centre, Shore Road, Swanage, 01929 766018 if you require any further information.

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Email *
Name of Event *
I have already received Provisional Approval to run this event from Swanage Town Council *
Description of event *
Event date start *
Event date finish *
Please confirm the venue(s) you would like to use for your event *
Required
Access and set up dates and times - please state for all required sites
Water and electric requirements - Please tick all that are relevant
Water
Electric
Sandpit Field
Prince Albert Gardens inc Ampitheartre
Swanage Bandstand
Other requirements - Please tick all that are relevant
Sale of alcholic beverages
Vehicle parking
Sale of any goods or retail units
Trade, promotional, sponsorship units
Charity collections
Live music
Generator
Other
Sandpit Field
Swanage Beach
Shore Road
North Beach Car Park
Main Beach Car Park
Prince Albert Gardens inc Ampitheartre
Swanage Bandstand
Days Park
The Stone Quay
King George IV Playing Field
Queen Elizabeth II Field (Forres Field)
Peveril Point and the Swanage Downs Nature Reserve
Herston Community Field
If you have ticked any of the boxes above please provide greater detail below for each item here
Approximately, how many people do you think may attend your event each day *
Swanage Town Council staff are not responsible for the first aid at your event. 
Swanage Town Council require a named individual or organisation to provide first aid cover. 
Please give details of the first aid provision you will have at your event.  
Event Organiser Name *
Organisation Name *
Your role within the organisation *
Event Organiser mobile number *
Event Organiser landline
Secondary contact name
Secondary contact number
Secondary contact email
Please advise approximately how many people attended the event when it last ran (please state year)
Please provide in £s the amount the event raised for charity in its last year (please state year) *
Please specify the charities that benefited from your event in its last year? *
If you would like to promote your event please add it to the Visit Dorset  website - this is free and can be found here: https://www.visit-dorset.com/whats-on/submit-event *
We expect all events to bring economic, community and/ or reputational benefits to the town. Please briefly describe how your event will do this *
As part of the agreement to use the requested venue we respectively ask that you promote Swanage. Please briefly explain how you will promote Swanage as a visitor destination. *
Swanage is a Plastic Free Town and as such all single use plastic must be eliminated from all events by November 2021. Please detail below your stance on single use plastic. *
Please tell us the date your insurance runs out
(Please remember that your insurance needs to cover all the days that you use for setting up and breaking down your event)
 *
Additional documents required to be provided to Swanage Town Council. You must provide these at the same time as this application to j.moulder@swanage.gov.uk *
Required
I agree to the terms and conditions which are available by clicking the following link:  *
Required
I understand that my event does not have final approval until I have received written authority in the form of a signed User Agreement Form or an email stating 'Final Approval' from an officer of Swanage Town Council *
Required
A copy of your responses will be emailed to the address you provided.
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