Art in the Park - Alexandria, MN 2017 Non-Profit Application
Summer 2017 is just around the corner…and so is the 42nd annual Art in the Park! We are excited that you are interested in being a non-profit vendor for this wonderful event. Please read everything very carefully before submitting your application. This is the first year we are allowing other non-profits to participate in Art in the Park. Please make sure you read everything thoroughly and agree to booth particulars before submitting your application.

PHOTO SUBMISSION REQUIREMENT: Photos are required to be emailed immediately after application submission. You will find more information about that at the end of the application.

Event Venue and Dates
Venue: City Park, County Road 42 North, Alexandria, MN
Nestled along the tree-shaded shores of Lake Agnes and Lake Henry

Hours: Saturday, July 29 - 9:00 a.m. to 5:00 p.m.
Sunday, July 30 - 10:00 a.m. to 4:00 p.m.

Non-profit sites are located at the top of the hill near the entrance in a special non-profit area.

This is an outdoor wind, rain or shine event. Be prepared for all types of weather, including heat and sunlight.

Eligibility
Participation is open to all 501(c)(3) non-profit arts organizations. Organization must prove its 501(c)(3) status with their application. Only arts organizations will be considered. Alexandria Area Arts Association reserves the right to refuse any organization for any reason without explanation. Booths are available on a first come, first served basis as long as the organization meets the requirements.
Booth Particulars
Booth spaces are 11’ x 11’. Organizations are limited to one booth. Spaces are not transferable. Exhibitors must provide their own means of display, including tables and chairs and tent. No food or drink may be sold from your booth. Booth cannot extend beyond the 11' x 11' space you are assigned.

Non-profits ARE NOT allowed to sell merchandise or events tickets. Any fundraising activity you plan to do, must be approved by Alexandria Area Arts and can be denied for any non-disclosed reason.

Non-profit organizations ARE allowed to distribute information from their booth only.

Booth must be manned at all times by someone representing your organization.

There will not be parking available near or behind your booth during Art in the Park. There will be spaces for you to park to unload for set up and load up after the festival.

Fees
Non-Profit Booth Rental (1) 11’ x 11’: $100.00
Late Application Fee (After March 31): $25.00 (non-refundable)
Insufficient Funds (NSF Check Fee): $35.00 (non-refundable)
Payment and Refunds
If you are accepted into the show, you will receive an acceptance email and a link to process your booth fee with a credit card online or instructions to mail a check if you prefer.

Full refunds of booth fees are available if notice of cancellation is received in writing, with a postmark on or before midnight June 10, 2017. No refunds will be granted after June 10. Cancellations must be in writing, with the artist’s signature, by mail ONLY (not by email or phone). Non-refundable fees cannot be applied to future shows. No cancellations will be allowed after July 10. If you cancel after July 10th, you will be considered a "no show" and it will affect future applications.

Application Details
Applications and photos must be submitted no later than midnight, March 31, 2017. Applications not received by March 31 must be accompanied by a $25 late fee to be considered. Notice of acceptance/denial will be sent out by the end of April at the latest.
Non-compliance
During the event, Art In The Park staff have the authority to request that any items deemed inconsistent with the application or in the non-profit description/statement be removed from display/sale. Non-profits not in compliance will not be allowed to participate in future years. The staff’s judgment is final.
Waiting List
If all non-profits booths are filled, a waiting list will be created. If openings come available, booth will be filled with next non-profit on the list.
Non-Profit Description/Statement
All applicants must submit a statement of no more than 500 words regarding their non-profit and what they intend to provide in their booth..
Agreement Signature
I have read and understand the above information. I agree to pay any and all fees associated with applying for Art in the Park and upon acceptance. I agree to supply a complete application, failure to do so will disqualify me with no return of fees.
BY TYPING YOUR NAME IN THE FOLLOWING BOX, YOU ARE AGREEING TO AND SIGNING THIS APPLICATION
Your answer
I represent the following non-profit organization:
Your answer
BEFORE CONTINUING TO THE NEXT PAGE
Once you hit submit on any given section you will be unable to go back to make changes. With that in mind, please have the following ready before continuing:
- Non-profit ID number
- Enough time to type the non-profit description/statement into the application.
- One (1) photo of your booth/display ready to email
- One (1) photo of your raffle item (if you plan to have a raffle)
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