10am-3pm Sunday 29th October, 2017
Please submit complete forms along with your current certificate of public liability insurance and full payment by Monday 17th July, 2017.
After this date our stall committee will notifify you of your successful application.
Details for submission are provided at the bottom of this form.
Payments should go to:Account Name: Mt Evelyn Township Improvement CommitteeBSB Number: 633 000Account Number: 117 127 480
*** Please ensure you include your name with ALL deposits for identification purposes. ***
If, for any reason, your application is not accepted by the Mt Evelyn Street Party Committee, your stall fee will be fully refunded to you.
Here are those prices again:
$15 NFP/Community Group$40 Commercial Stall$100 Commercial Food Stall
The Committee reserves the right to refuse applicants.
There will be no unregistered stalls accepted on the day under any circumstances.
PRIVACY NOTIFICATION: The information requested on this form is being collected for the purpose of organising the Mt Evelyn Street Party. The information will be used solely by this committee for that primary purpose or directly related purpose and will not be disclosed to any other party except as required by law. Should enquiries be received after the Street Party regarding your stall, these will be forwarded on to you.
Please note, the Street Party is run predominantly by volunteers so please allow a few days for responses to your enquiries. Our aim is to have a relaxed, fun and efficiently run Street Party.
To be eligible for hiring a site at this event you are required to agree to the following Terms & Conditions.
INCLUSIONS:• 3 X 3 metre site, must be inclusive of stall / marquee and weights. (Pegs cannot be used to tie down anything, weights must be used.)
GENERAL TERMS & CONDITIONS:• Stall holders are to provide all their own shelter/gazebos/tables/chairs… etc.• No electricity or water provided to stall sites.• No car parking in event area (excluding emergency vehicles).• All relevant Council permits and insurance are the full responsibility of the stall holder.• Priority will be given to local business/organisations.• Activities/displays must be contained within stall holders allocated area & ensure their site display is of the highest quality which will contribute to the overall aesthetics of the event. Spruiking and amplification are not permitted.• Stall holders will be required to have their stall open for the full duration of the Street Party (10am-3pm). No stalls are to pack up early, unless there is an emergency / directed by emergency services or the Event Coordinator on the day.• The Organiser has the right to take photographs or video recordings of the Street Party, including those of individual Stall holders, stalls and products. These shall be for promotional purposes only.• Selection / positioning of stalls will be entirely at the discretion of the Organiser of the Street Party. • The Mt Evelyn Street Party Committee reserves the right to close down / reject any stall where the behaviour is in the opinion of the committee unlawful or objectionable to the public or other stall holders and not in the keeping with the purpose and image of the Street Party. Eg. Illegal drugs, pornographic material, weapons or aerosol spray paint CANNOT be sold.• Stall holders are responsible for removing any and all rubbish away from stalls after the event & to keep their allocated area in a clean and habitable condition throughout the day. Stall holders must remove their own rubbish at the events conclusion.• No smoking is permitted within in the stalls.• All stallholders must make their own provision for cash handling.• Stallholders are responsible for the set up and pack down of their own stall.
FOOD HANDLING STALLS:• All food stalls must provide a copy of food permits and comply with all council health regulations.• Please arrange for replenishments of your supplies if you run out of stock before the end of the day. • Anyone providing cooked food must have a person in attendance that has completed the Certificate of Food Handling. Anyone selling food or drinks must also have a Temporary Food Registration Permit from Yarra Ranges Council.• These certificates must be available at the stall on the day and copies should be sent to the Street Party with your application. If you are not sure whether this applies to you then please visit: https://streatrader.health.vic.gov.au/ or contact the Yarra Ranges Council Health Department by calling 1300 368 333.• Please note that Council officers attend the Street Party.
PUBLIC LIABILITY INSURANCE:• All stallholders must submit a copy of their current Public Liability Insurance (PLI) certificate for $10,000,000 cover. This must be uploaded to http://tinyurl.com/MESP-stalls2017 as part of your application.• If your policy expires before 29th October 2017 please send your current policy now and then send the new certificate when it has been renewed.
INCLEMENT WEATHER / EVENT CANCELLATION:• Mt Evelyn Street Party is an outdoor event.• In the event of extreme weather conditions (extreme heat, heavy rain, strong wind), industrial action, electrical failure or any other cause, updates will also be posted on our website http://mtevelynstreetparty.com/ & Facebook Event page https://www.facebook.com/events/223316031436811/ (via the Mt Evelyn Township Group Facebook Page at https://www.facebook.com/mtevelyntownshipgroup )• In the unfortunate event that cancellation takes place of the 2017 Mount Evelyn Street Party there will be no refunds.
OCCUPATIONAL HEALTH & SAFETY:• The stall holder is required to comply with the Victorian Health and Safety Act to ensure stall set up will not jeopardise public safety. It is the responsibility of the stall holder to ensure their products comply with Federal and State requirements.• Marquees, furniture, display and all other equipment brought onto site by stallholders will be checked by the Public Safety Officers prior the event opening to the public. If the Public Safety Officer deems your set-up or equipment to be insufficient, unsafe or otherwise unsuitable you will have to remedy the situation or cease operation.
USE OF GENERATORS:• All cords and leads must be tagged and tested by a registered electrician. (There will be NO exceptions)• Any stallholders using electrical equipment as part of their display will be required to provide a 4.5kg ABE fire extinguisher.
BOOKING CONFIRMATION:• Email confirmation will be sent to you upon acceptance of your application.• Payment for stalls must be made at time of application or the stall site will be allocated to another stall holder. • Stalls cannot be sublet or shared without prior approval.
Stall Prices:$15 NFP/Community Group$40 Commercial Stall$100 Commercial Food Stall
Payment Methods:• Direct deposit via internet• Cash/cheque deposited in person at any Bendigo Bank branch
Please ensure you include your name with ALL deposits for identification purposes.
If, for any reason, your application is not accepted by the Mt Evelyn Street Party, all money will be refunded via Direct Deposit to your nominated bank account you supplied on your application.
The Mt Evelyn Street Party Committee reserves the right to amend these Terms and Conditions at any time.
Thank you once again for your interest and support of our local community.
Mt Evelyn Street PartyPO Box 289Mt Evelyn VIC 3796