Guidelines
Library facilities may not be used for any meeting or event designed to financially benefit any individual or group either at the time of the meeting or at a future date. No donations may be solicited, except for non-profits at the discretion of the Director. No admission or other fees may be charged to attendees, except library or non-profit events at the discretion of the Director. No products or services may be advertised, solicited, or sold. Authors and artists may be allowed to sell materials as outlined in the Author and Artists Sales Policy.
Approved use of the library facilities does not in any way constitute an endorsement of the group’s policies, beliefs or activities by the library. Any misrepresentation of this fact will result in the loss of facility use privileges for the offending group. Groups who publicly announce or advertise their meetings to the public must include the following disclaimer in their announcements or advertisements:
This event and its associated viewpoints are neither sponsored nor endorsed by the Gas City-Mill Township Public Library
or its staff.
The meeting room is available only during normal library hours.
Meetings must be concluded at least 30 minutes before the library closes and the room must be vacated at least 10 minutes before the library closes.
The designated contact person shall be held responsible for all activity in the room and the clean-up of the facility. All tables and chairs should be returned to their storage positions, trash placed in plastic bags and any spills wiped up. The Library is not responsible for items left in the meeting rooms. The Library does not provide long term storage.
No furniture or equipment may be removed from or added to the meeting room without prior approval. Anything that is moved must be returned to its original place at the end of the meeting.
Nothing may be attached to the walls, doors or windows.
The Library may provide audiovisual equipment to be used by the public. Any requests for audio-visual equipment must be made at the time of reservation. Staff assistance with the use of equipment may be available but is not guaranteed.
The group or individual using the meeting room facilities must agree to hold Gas City-Mill Township Public Library harmless for any personal injury, lost or stolen articles, or damaged property owned by anyone using the meeting room facilities.
The use of alcohol, tobacco, illegal drugs, candles or other incendiary devices is prohibited in all areas of the library. A normal noise level and appropriate conduct will be expected of groups utilizing the facility. Parents/guardians are responsible for providing supervision for children before, during, and after any events occurring in meeting room. All individuals using the meeting or study rooms are required to comply with the Library’s behavior policy.
Failure to comply with any of the terms of this policy or inappropriate use of the meeting room may result in the loss of meeting room use privileges for the individual or group involved.
Any of the terms or conditions of this policy may be modified or waived, in part or in whole, at the discretion of the Library Director, except those related to commercial activities.
