Conference Room Reservation Request
Please read our conference room policies (
http://tinyurl.com/conferenceroominfo
) before completing this form. By submitting, you acknowledge that your reservation request is not approved until we have received your Reservation Request Form and you received written confirmation of your reservation via email.
By completing this form, you and your organization agree to the fees outlined in our policies regarding room reservation fees, coffee fees, damage replacement and repair fees, and any other costs associated with your reservation. These fees are subject to change at any time.
*Please be advised that priority reservations will always go to our members and that we reserve the right to refuse reservations from organizations we feel do not fit into our criteria for Membership and Conference Room usage.
NOTE: We charge $1 per person for coffee. We provide mugs, spoons, sugar/sweetener, and creamer (either liquid or powder).
**We will use your email address to contact you regarding your reservations and to send you emails about Plantory events and opportunities. If you do not wish to be on our conference room notification list, please let us know at
info@plantory.org
or unsubscribe.
* Required
Email address
*
Your email
Are you a Plantory Member?
*
Yes
No
When would you like to reserve a conference room?
*
Events held outside office hours will include a $10/hr staffing charge.
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PLEASE READ
Non-Plantory members:
If you reserve your event outside of our regular business hours (9-5 M-F), you will be charged a $10/hr after-hour staffing fee to cover a portion of our cost of keeping the building open.
For example, if you reserve the Board Room from 5:00 pm-8:00 pm, you will be charged $25/hr instead of $15/hr.
Plantory members:
If you reserve an after-hours event with *more than 30 people*, you are required to have after-hour staffing.
Which room would you like to reserve?
*
Choose
Blue Grass Community Foundation Conference Room (BGCF Room) $25/hr
Board Room $15/hr
Kitchen $25/hr
Lounge/Loft $50/hr
Your Name
*
Your answer
Your Email
*
Your answer
Your Phone Number
*
Your answer
Organization Name
*
Your answer
Organization's Employer Identification Number
Also known as EIN, and generally issued to you by the KY Secretary of State
Your answer
Please provide a description of your meeting or event.
Your answer
Is this event open to the public?
*
Choose
No, it's a private event.
Yes, but we don't want you to share/promote it.
Yes, please invite Plantory Members to join us.
Yes, please invite everyone you know.
Check In Time
*
Please include time to set up for your event
Time
:
AM
PM
Check Out Time
*
Please include time to clean up from your event
Time
:
AM
PM
Number of attendees expected
*
Your answer
Added amenities
*
Coffee ($1 per attendee)
After hours staffing $10/hr [Members, Outside of 9-5 Monday-Friday]
Television Hook-up (BGCF and Board Room)
White Board (BGCF and Board Room)
Laptop - Mac
Laptop - PC
Tour of the Member Areas
No amenities needed
Required
A copy of your responses will be emailed to the address you provided.
Submit
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