New Staff NJSMART Data Entry
New Staff Only!
District *
LocalStaffIdentifier
Clear selection
StaffMemberIdentifier
Optional: This is the number assigned to you if your previously taught in New Jersey.
SocialSecurityNumber *
Social Security Number must be entered in XXX-XX-XXXX format.
NamePrefix
Optional: An appellation, if any, used to denote rank, placement, or status (e.g., Mr, Ms, Reverend, Sister, Dr, Colonel).
FirstName *
A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.
MiddleName
Optional: A secondary name given to an individual at birth, baptism, or during another naming ceremony, or through legal change.
LastName *
The name borne in common by members of a family.
GenerationCodeSuffix
Optional: An appendage, if any, used to denote an individual’s generation in his family (e.g., Jr, Sr, III).
FormerName
Optional: The previously recognized or legally accepted name of the individual.
Sex *
M = Male | F = Female
DateOfBirth *
Date must be in YYYYMMDD format. Do not include any separators such as "/" or "-".
Ethnicity *
Y = Hispanic or Latino - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. N = Not Hispanic or Latino
RaceAmericanIndian *
Y = Yes to American Indian or Alaska Native - A person having origins in any of the original people of North and South America (including Central America) and who maintains a tribal affiliation or community attachment. N = No to American Indian or Alaska Native.
RaceAsian *
Y = Yes to Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. N = No to Asian.
RaceBlack *
Y = Yes to Black or African American - A person having origins in any of the black racial groups of Africa. N = No to Black or African American.
RacePacific *
Y = Yes to Native Hawaiian or Other Pacific Islander - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. N = No to Native Hawaiian or Other Pacific Islander.
RaceWhite *
Y = Yes to White - A person having origins of the original peoples of Europe, the Middle East or North Africa. N = No to White.
CertificationStatus *
An indication that the educator holds the certification required by his or her assignment. Y = Yes, fully certified or licensed. N = No, not fully certified or licensed.
Status *
The staff member’s employment status. A = Active
DistrictEmploymentBeginDate *
The date on which the staff member began employment with the reporting LEA. Date must be in YYYYMMDD format.
DistrictEntryCode Explaination for Next Question
From a teaching position:
03 = In another NJ public school district
04 = In a public school district outside NJ
05 – In a non-public school
06 = In a college or university

From an administrative or supervisory position:
11 = In another NJ public school district
12 = In a public school district outside of NJ
13 = In a non-public school
14 = In a college or university

From an education support services position:
17 = In another NJ public school district
18 = In a public school district outside of NJ occupation
19 = In a non-public school, college, or university
20 = In a college, or university

From a college or university program of study:
21 = In a NJ public college or university
22 = In a private NJ college or university
23 = In a public or private college or university outside of NJ

From home duties:
29 = Returning to a certified position from home duties

Return from an approved leave of absence without pay:
30 = From maternity leave
31 = From sabbatical leave
32 = From another leave of absence

From military service:
60 = From a branch of the military services

From employment in a non-teaching occupation:
70 = From a position of employment in a non-teaching
occupation

From employment in a non-teaching occupation:
72 = From a position other than any listed
DistrictEntryCode *
Only fill in the 2 Numeric values listed in the section above that is applicable to you.
DistrictEmploymentExitDate
Leave Blank
Clear selection
DistrictEmploymentExitReason
Leave Blank
Clear selection
LanguageSpokenByTeacher
Optional: The language, other than English, that is spoken fluently by the teacher.
MEPSessionType
The time of the year when the Migrant Education Program staff works. 1 = Regular School Year 2 = Summer Term or Intersession 3 = Both Regular and Summer Term or Intersession
Clear selection
TitleIProgramStaffCategory *
The title of employment, official status or rank of an individual who works with a Title I education program. 1 = Title I Teacher 2 = Title I Paraprofessional 3 = Title I Clerical Support Staff 4 = Title I Administrator (non-clerical) 5 = Title I Other Paraprofessional
HighestLevelOfEducationCompleted *
The extent of formal instruction an individual has received (e.g., the highest grade in school completed or its equivalent of the highest degree received). 1 = High School 2 = Vocational certificate 3 = Specialist's degree 4 = Graduate certificate 5 = Associate’s degree 6 = Bachelor's degree 7 = Master's degree 8 = Doctoral degree 9 = Other
NationalBoardAward *
The date the staff member was most recently awarded a National Board Certification, if ever. Date must be in YYYYMMDD format.
SEProgramContractedServicesCategory
Field is mandatory for all Special Education staff members. The title of related services personnel employed and/or contracted to provide related services for children with disabilities. 1 = Audiologist 2 = Counselor/Rehabilitation Counselor 3 = Interpreter 4 = Medical/Nursing Service Staff 5 = Occupational Therapists 6 = Orientation and Mobility Specialist 7 = Physical Education Teacher/Recreation and Therapeutic Recreation Specialist 8 = Physical Therapists 9 = Psychologist 10 = Social Worker 11 = Speech-Language Pathologist
Clear selection
LEPInstructorCredentialType
Field is mandatory for all LEP staff members. An indication of the category of credential a LEP instructor holds. 1 = English as a Second Language (ESL) 2 = Bilingual Education (BE) 3 = Both ESL and BE 4 = Certified in subject/content areas only
Clear selection
YearsOfPriorExperience *
1-2 Numeric values ONLY; 0-99. The total number of years that the certificated staff member has previously held a position in one or more public education institutions, both within New Jersey and outside of the state.
YearsInNJ *
1-2 Numeric values ONLY; 0-99. The total number of years that the certificated staff member has held a position in a public school within New Jersey.
HQTQualificationStatus *
An indication of whether an individual is classified as highly qualified for his/her assignment according to state definition. 1 = No, not highly qualified 2 = Does not need to be highly qualified 3 = Yes, passed the Praxis/NTE 4 = Yes, by the House Matrix 5 = Yes, has 30 credits in content area 6 = Yes, has graduate degree in subject area 7 = Yes, has undergraduate degree in subject area 8 = Yes, is Nationally Board Certified
CredentialType *
An indication of the category of credential an individual holds. 1 = Standard certificate/license/endorsement 2 = Provisional 3 = Emergency 6 = Non-citizen 7 = Certificate of Eligibility (CE) only 8 = Certificate of Eligibility with Advanced Standing (CEAS) only
TeacherPrep *
The institute in which the staff member received their credential. 1 = Alternate Route 2 = Traditional
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