Open Community Meetup – Event Details Form
Please fill out the form below so we can collect the key details for your upcoming meetup. This will help us prepare the registration page and communication materials
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1. ORGANIZER INFORMATION
Full Name *
Please provide the primary contact person for this event.
Email *
We will use this address to follow up and schedule a kick-off call.
Organization Name *
Are there any Eclipse Committers involved in organizing or participating in this event?
 *
Please note that eligible organizers include contributors, committers, project leads of Eclipse projects, Eclipse Working Group members fostering collaboration in specific domains, and Eclipse Foundation members looking to engage the community and drive innovation.
If yes, please list their names (if known):
2. EVENT DETAILS

Preferred Event Date and Time

 *
We are flexible on dates, but usually require minimum two months' lead time.
Event Format *

Venue Name and Address

 *
If you are still deciding, feel free to answer “TBD”.

What language will the event be conducted in?

 *
Organizers are free to conduct their event in their local language. However, we prefer that all external-facing communication materials (e.g., registration pages, promotional materials) are in English. If you choose to use your local language, please note that the Eclipse Foundation may not be able to provide the same level of support.

What topics or themes will be covered during the event?

 *
A short summary is fine — we will explore more in the call.
Draft Agenda and List of Speakers
If available, please include a draft agenda and/or list of speakers. You may paste a link or share a brief outline.
Expected Number of Attendees (max. room capacity) *
An estimate is fine.

Will the event be free to attend? 

 *
Community Meetups are not intended for individual or corporate profit.
If not, please provide ticket pricing details:
Any proceeds from ticket sales would go toward initiatives related to the Eclipse Foundation Working Group associated with this event.
Will food or drinks be provided to attendees? *
3. INDUSTRY COLLABORATION
Is your Open Community Meetup related to one of Eclipse Foundation’s industry collaborations?
4. ADDITIONAL INFORMATION
Any additional information, questions, or comments?
Use this space for anything else you would like to share with us.
How did you hear about the Open Community Meetups?
E.g., newsletter, social media, a colleague, another event, Eclipse staff, etc.
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