VCON 41½ Vendor Application Form
If you are interested in being a vendor at VCON 41½ (Oct. 28/29, 2017) please apply by filling in and submitting this form.

Doing so will send your information to the VCON Vendor Liaison who will review your application and then follow up with you.

*** This is not a guarantee of space. Should there be a waiting list, applications will be reviewed in the order received.***

If you have questions, please email the Vendor Liaison at vendors@vcon.ca.

Vendor Name
Enter the name used to identify you as a vendor. You may use your own name if you do not have a distinct business name.
Your answer
Vendor Website
If you have a business website or a site with examples of your artwork please provide the URL.
Your answer
Contact Name
Full name of your primary contact person:
Your answer
Contact Email Address
Email address for your primary contact person:
Your answer
Contact Phone Number
Phone number for your primary contact person:
Your answer
VENDOR SPACE OPTIONS
Dealers Room - $100 for 6′ x 7′ OR $75 for 3.5′ x 6′ (half-space)

For sales of all things Geek, Sci-Fi, Fantasy and Alternative Culture. (Including but not limited to: book publishers, t-shirt and clothing merchants, artist reps, artisans, jewellers, game dealers/designers, etc.)

$100 – 6′ x 7′ dealers room space includes:
• 1 – 6′ table and 2 chairs (if needed)
• 1 – full weekend membership (nontransferable)
• 1 – limited access vendor assistant membership (transferable)

$75 – 3.5′ x 6′ dealers room half space includes:
• 1/2 of a 6′ table and 1 chair (if needed)
• 1 – full weekend membership (nontransferable)
• 1 – limited access vendor assistant membership (transferable)


Artists & Cyber Alley - $85 for 6′ x 5′ OR $65 for 3′ x 5′ (half table)

For artisans to showcase their own work; and for advertising/promoting online/digital artists, e-publishing, web series, etc.
(Any works sold must be the vendor’s own original work or be based on their original work. Artist vendors should also be able to demonstrate their art process to attending members e.g., through the creation of new works while on site, through a video demonstration of the creation of new works, etc. Cyber vendors are expected to provide samples of their production e.g., through examples of concept art, video clips, video stills, etc.)

$85 for a 6′ x 5′ artists alley/cyber space includes:
• 1 – 6′ table and 2 chairs (if needed)
• 1 – full weekend membership (nontransferable)
• 1 – limited access vendor assistant membership (transferable)

$65 for a 3′ x 5′ artists alley/cyber half space includes:
• 1/2 of a 6′ table and 1 chair (if needed)
• 1 – full weekend membership (nontransferable)
• 1 – limited access vendor assistant membership (transferable)

GENERAL NOTES
• $40 of each space reservation is allocated towards the full weekend membership and is non-refundable. Refunds for the non-membership portion of your payment are only available until September 15th.
• There are limited quantities of each space option available. All vendors are allowed a maximum of 2 spaces. We reserve the right to limit the number of vendors in any specific category.
• If you are approved, you will be sent an invoice. Once your invoice has been paid, you will receive a registration code for your memberships
• If we must put you on the waiting list, we will inform you promptly. If you are eventually approved, you will be expected to pay for your space and attend the convention. If you do not wish to accept your space, you must inform the Vendors Liaison (vendors@vcon.ca) immediately.
• All vendors are expected to manage their tables on all days of the convention while the vendor hall is open. Exceptions may be made, on a case by case basis, if you must leave early on Sunday for logistical reasons. If this applies to you, please discuss your situation with the Vendor Liaison well before the convention. Any vendor with a reserved space who fails to attend all days of the convention without the express permission of the Vendor Liaison or proof of an unavoidable emergency will be banned from future participation as a VCON Vendor.

Desired Vendor Space Type
Please indicate the type of vendor space you are interested in reserving.
Number of spaces
Select the number of spaces you would like to reserve.
Description, Requests & Questions
Describe Your Wares
Please briefly describe the products or services you intend to sell or promote at VCON. For Artists & Cyber Alley spaces, please also describe your demo activity or the production examples you will provide.
Your answer
Requests
Please check all boxes that apply. We will do our best to accommodate all requests. Please contact the Vendor Liaison if you have a request not listed here.
Questions
Please ask any questions that you would like the Vendor Liaison to answer when you are contacted in response to this application.
Your answer
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