Vendor Application - Food Truck Friday: A Farm to Fender Event - Hot Springs, AR
The 2018 Food Truck Friday - A Farm to Fender Event will be held on Friday, May 25 from 11:00 to 8:00 and September 28, 11:00 - 8:00.

There is a limit of ten mobile food vendors (8 trucks/trailers and 2 mobile carts). Applicants will be reviewed in the order received and screened to avoid duplication of menu items.

Complete the following form to participate - all required fields must be completed. If you do not have the requested information, provide a response with the reason you do not have it and when you expect to complete the request.

There is a more detailed information about the event on last page.

Email address *
Your name? *
Your answer
Name of your business? *
Your answer
Best contact phone number? *
Your answer
Facebook Page
Your answer
Website
Your answer
2018 Event Registration & Fee Schedule
Your reservation is approved when you complete the online registration form AND you receive a follow-up confirmation email from the event organizer. At that point you will be billed via email to pay by credit card or PayPay. If this arrangement doesn't work and you would rather pay by check, please email enesmith@gmail.com for alternate arrangements. You are a registered vendor once approved, confirmed by email, and fully paid.
I want to attend in the following 2018 Food Truck Friday - Hot Springs Events! *
YOU MUST USE AT LEAST ONE LOCALLY GROWN AND/OR LOCALLY PRODUCED PRODUCT TO PARTICIPATE IN THE FARM-TO-FENDER EVENT
What is locally grown or produced?

We prefer to support our vendors at the Hot Springs Farmers & Artisans Market, but sometimes they are too far away from our vendors or they don't have in stock what you need. For this event we will define locally grown/produced as any item grown/produced in Central Arkansas. Examples of locally produced items include jams, cheeses, etc.

This does NOT mean locally purchased - eg. Sam's Club, Walmart, etc. It means locally grown or produced.

Provide a short description of your planned menu. *
Your answer
HEY FOLKS! THIS IS IMPORTANT! READ THE FOLLOWING, LIKE, REALLY. What locally grown or made items will you feature in your menu? *
Captionless Image
Your answer
Who is your local farmer or provider? *
Your answer
Set Up Details
Electricity Requirements *
Size of truck/cart *
Your answer
Length of power cord (this helps with placement) *
Your answer
Serving window side *
Some Details About Your Truck/Trailer/Cart
Make & Year of Trailer, Truck or Cart *
Your answer
License plate number *
Your answer
Insurance Policy Number *
Your answer
Driver's License Number *
Your answer
Vending Requirements for Hot Springs
Your city license/permit number. (If you are not from Hot Springs, note your city's licensing number. If your city does not require licensing, note so. If you primarily vend in Hot Springs, you must be licensed by the City of Hot Springs.)

You must be registered with and pay taxes to the Hot Springs A&P (add an additional 3% to your tax rate for a total tax rate of 12.5%).

You must be approved by the AR Department of Health.

Sales tax collected on the dates when attending Food Truck Friday is to be remitted to the Department of Finance & Administration under code 26-01

City License Number *
Your answer
A&P Tax ID Number *
Your answer
Department of Health Permit Number *
Your answer
State & Use Tax ID *
Your answer
Details
The Hot Springs Farmers & Artisans Market boasts a beautiful, lighted and covered pavilion situated on the Hot Springs Greenway system. It is accessible on foot, bike, bus and auto. Restroom facilities are available.

OUR GOALS:
To provide a community event that encourages locally grown and produced products. At least one menu item must include responsibly grown/produced ingredients from a local farmer or value added vendor.

The menu should highlight the featured farmer/vendor.

SET-UP:
Registered vendors will be permitted to set up on the east and west sides of the pavilion. The Market managers will direct each vendor to their reserved spot. Diners can either picnic on the lawn or eat under the pavilion. Tables and chairs are available onsite. Bring extras if you have them.

RESERVATION:
There are limited spaces. Reservations will be considered in the order received and approved after completed reservation, review of any duplicated menu items, and payment arrangement confirmed.

Online reservation for a single event date must be completed by April 15 for the May event and by August 15 for the September event.

To receive the reduced rate and reserve space for both events, online registration must be completed and payment received by May 1. Contact Elaine for prepayment information: enesmith@gmail.com

You will receive an email confirming your event registration.

FEES:
May 25 - $55
September 28 - $55
BEST DEAL!! May 25 and September 28 - $85 paid in advance

PAYMENT:
You will be billed via email and can pay by CC or PayPal.

WHAT IS PROVIDED:
* Vendor spaces
* Limited spaces with electricity - 110 and 220
* Trash Pick-Up
* Covered customer dining area
* Plenty of free parking for customers
* Event marketing - social media, print, and hopefully radio!
* Music!

REGISTRATION:
Message us via Facebook and we'll send out a link.

EVENT DETAILS:
• Absolutely no alcohol is permitted.
• All vendors are required to have a fire extinguisher on site. Be prepared
for a fire inspection.
• No two exact menu vendors (eg. BBQ, etc.) can participate at
an event.
• The Market will open at 9:00 am on Friday. Load in will be between
9:00 and 10:30. All non-vendingvehicles must be out of the Market area by 10:30 am.
Be ready to serve by 11:00 am.
• This is a non-ticketed event. Attendees will pay cash or credit card
directly to the vendor. Each vendor is responsible to report his/her
sales directly to the appropriate agencies.

ALL SALES IN HOT SPRINGS MUST BE REPORTED ON YOUR DFA FORM UNDER CODE 20-01. A&P TAXES ARE PAID DIRECTLY TO A&P.

• Food Truck Fridays in an outdoor event and no alternate date or site is planned. The event will not be cancelled due to rain because there is ample covered area for dining. Come prepared for weather; tents/pop- ups/canopies must be secured to withstand wind and weather. (weights, tie downs, sand bags) If you do not show for the event, you will forfeit the ability to participate for the remainder of the 2018 and 2019 seasons.
• There is no advance or overnight set up.
• All items in your area are your responsibility.
• The Hot Springs Farmers & Artisans Market, City of Hot Springs, volunteers or any organization associated with the event assume no responsibility or liability for loss or damaged items or equipment.
• The City of Hot Springs will provide some trash cans and recycle containers in the pavilion area for diners’ convenience. A trash can by your trailer is your responsibility and disposal of your trash is your responsibility too.
• The Market has some tables and chairs – bring more if you have them.
• There is no onsite water available.
• Departure cannot begin before 8:30 pm for the safety of those attending.

CLEAN UP:
Clean up of the entire Market grounds is a jointly shared responsibility of all vendors. The Market area must by cleaned and closed by 9:00 p.m.

Once volunteers have inspected your area and collected your fees you are free to leave.

QUESTIONS?
Email enesmith@gmail.com or message us through Food Truck Fridays at the Market Facebook page.

A copy of your responses will be emailed to the address you provided.
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