FES Event Planning Worksheet
Please submit for administrative approval at least 2 weeks prior to the date of event.
* Required
Email address
*
Your email
Name of Event
Date of Event
MM
/
DD
/
YYYY
Time Set-up Begins
Time
:
AM
PM
Time Event Begins
Time
:
AM
PM
Time Event Ends
Time
:
AM
PM
Time Clean-Up Ends
Time
:
AM
PM
Point of Contact:
Your answer
Point of Contact Phone Number:
Your answer
Group Sponsoring Event:
Your answer
Areas(s)/Room(s) to be used
Cafe
Gym
Library
Picnic Table Area
Conference Room #1 and/or Conference Room #2
Classrooms * Please specify room numbers below
Other:
List resources needed in respective areas (Example: Laptop projector cart, two cafeteria tables, 10 pink padded chairs and one large trash can)
Your answer
Special Circumstances (check all which apply)
Photos will be taken: Check regarding photo optouts before sharing pictures
Food will be served: Check regarding food allergies
Items will be sold: Check with AP for receipt book (Except PTO)
Students called out of classrooms: Check with admin to coordinate arrival
Volunteers/Parents attending: Check with office about visitors' badges
Please list staff members required in order for your event to run smoothly. Staff member availability subject to their schedule.
Your answer
Schematic Map
Please include a schematic of any rooms/areas used that require specific set-up. You may send this as an attachment or provide one as a hard copy.
Send me a copy of my responses.
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