FES Event Planning Worksheet
Please submit for administrative approval at least 2 weeks prior to the date of event.
Name of Event
Date of Event
Time Set-up Begins
Time Event Begins
Time Event Ends
Time Clean-Up Ends
Point of Contact:
Point of Contact Phone Number:
Group Sponsoring Event:
Areas(s)/Room(s) to be used
Picnic Table Area
Conference Room #1 and/or Conference Room #2
Classrooms * Please specify room numbers below
List resources needed in respective areas (Example: Laptop projector cart, two cafeteria tables, 10 pink padded chairs and one large trash can)
Special Circumstances (check all which apply)
Photos will be taken: Check regarding photo optouts before sharing pictures
Food will be served: Check regarding food allergies
Items will be sold: Check with AP for receipt book (Except PTO)
Students called out of classrooms: Check with admin to coordinate arrival
Volunteers/Parents attending: Check with office about visitors' badges
Please list staff members required in order for your event to run smoothly. Staff member availability subject to their schedule.
Please include a schematic of any rooms/areas used that require specific set-up. You may send this as an attachment or provide one as a hard copy.
Send me a copy of my responses.
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