2020 Watch City Steampunk Festival(TM) Community Application
Do you represent another Steampunk Festival? Are you a Waltham Community Non-Profit Organization who would like to join in the fun? Please use this form to send us your information to request a free table at the 2020 Watch City Steampunk Festival(TM) on Saturday May 9th.
(Please note: If you would like to be a vendor, please use the Vendor Application. If you are an entertainer or lecturer, please use the Performer Application. You can find these links at
If you have a question, please contact us at
Community applications will be closed at midnight, February 1, 2020. Any submissions after this time will be automatically placed on a wait list.
Official Title of Organization
This is what we will use with the media submissions and advertising to let folks know who you are. (Please note that on the printed schedule handout, this title is the ONLY thing that people will see, so pick a title that gives a clue as to what this event is about. Keep it short!)
Official Description of Organization
Whatever you write here will be used to describe this table on our website, in advertising, etc. We reserve the right to edit your text for length/spelling. This will be used for the calendar and day of schedule we have, details are welcome!
Contact Person's Name
Contact Mobile Phone Number
Please be aware that we go on rain or shine, so prepare for the weather. We are Steampunks - rust and verdigris add to our charm, however safety is our first priority. Leaving us a contact number where we can reach you on the day of the festival will allow us to disseminate information in the event of an emergency. Land line numbers tend to not get the information through in a timely manner.
We expect to mostly communicate by email, but a mailing address would be handy just in case.
Not required, but very helpful. If you have a website where we, and the public, can learn more about you, please enter the URL. This website may be used for Media advertising purposes, as well.
Total Number of Staff
Please tell us how many people you anticipate will be with you throughout the day to staff your booth/ table. Please note- Parking on the day of the festival is on a First Come, First Serve basis. If you have multiple vehicles arriving, please plan accordingly.
The festival runs Saturday from 10am to 5pm, we will assign a time for you to arrive and set-up between 7:00 AM and 9:30 AM. Please estimate the amount of time it will take you to completely set-up your table/ booth.
30 Minutes or Less
60 Minutes or Less
Over 60 minutes
Describe EVERYTHING you need the Festival to provide -- electrical power, chairs/tables, a specified amount of room, someone to help with something, etc. (Note, the Festival cannot guarantee to provide tents.) If you do not need power to run anything in your booth, please do not request it as the outlets are limited (i.e. if you just want someplace to charge cell phones). If you do need power, please detail what it is needed for to make sure we can accommodate. Please be aware that we go on Rain or Shine -- we will accommodate per the weather as much as possible, but please come prepared for rain.
Are You Setting Up a Physical Structure?
Will you be setting up a tent/canopy, or some other structure that we will need to plan for? If so, please describe what you require and what the dimensions/space requirements are. Please include height and whether you must be on level ground (parts of Waltham Common are on a slope). Tents/rigs on Waltham Common may NOT use stakes -- they must use weights. If you require a minimum easement, also indicate this below. Please note: we have to assign spaces based on this information, so do not ask for a 10x10 space and arrive with a 10x20 tent, as we will not be able to accommodate you. Likewise, if you do not let us know of a tent before you arrive, we cannot accommodate you due to the Waltham Fire codes. All structures must be planned.
10' x 10' Tent/ Canopy
10' x 20' Tent/ Canopy
No Tent or Canopy will be set-up
Will you be selling anything in support of your organization? If so, please describe the items. (i.e. branded t-shirts, music CDs, books, etc..) If you are planning on selling general items not associated with your non-profit or Steampunk Organization, please use the Vendor Application.
Additional Requirements/ Comments
Are you bringing something to showcase in addition to your booth? Would you like to give a demonstration at some point? Please tell us all about it here! (e.g. An antique steam driven-car, Steam Powered Velocipede, a Time Machine, Weather machine, etc..)
By checking the box below I agree to the following: In consideration of the right and privilege to enter and participate in the 2020 Watch City Steampunk Festival, I agree to save, indemnify, and hold harmless the Downtown Waltham Partnership and Watch City Steampunk Festival from any and all loss, claims, cause of action, demands, and liabilities whatsoever to every name and nature which I, the exhibitor or products, my guests and invitees may have as a result of any occurrence at the event.
I agree to the Festival Agreement.
Code of Conduct
By checking the box below I agree to the following: This code of conduct is in effect as of February 15, 2018. . . The Downtown Waltham Partnership, Inc. wants the Watch City Steampunk Festival (hereinafter referred to as WCSF or The Festival) to be a safe, enjoyable event for everyone. . We recognize that we cannot enforce this code of conduct on our attendees, given that the event takes place in a public location, but committee members, volunteers, staff and other Festival personnel, vendors, and performers are required to abide by the WCSF code of conduct when engaging in WCSF-related activities. . We acknowledge that interpersonal relationships in social settings are complex. Not everyone likes everyone else, and not everyone agrees with everyone else. Disagreements, friction, and vigorous debate are expected. In particular, this Code of Conduct is not intended to interfere with ordinary civil speech and/or panel discussions, even when people disagree about controversial topics. However, interactions that become hostile or coercive do not have any part in a healthy social environment. . Harassment is difficult to define, and attempts at an exact definition are subject to interpretation. Different people have different boundaries, and we all need to be respectful of that. If someone asks you not to touch them, not to talk to them, or not to refer to them in a way that they find objectionable, it’s best to stop. Repeated unwelcome behaviors are likely to be construed as harassment. Actions that are sufficiently egregious (assault, threatening language, and comparable actions) fall under this policy even if no previous incident has occurred. . We ask that you be considerate and respectful of all Festival attendees, fellow vendors, performers and staff. Please refrain from use of obscenities or foul language, as this is a family-friendly event. Please respect the requests of Festival staff and supervisors, and representatives of the City of Waltham, especially the Waltham Police and Fire Department. Additionally, we expect that all merchandise, wares and trade practices conform to all federal, state, and local laws and legal requirements and all requirements and restrictions of the Watch City Steampunk Festival. . IN SUMMARY: Just as you do not owe anyone your time, your attention, or physical contact, no one owes you theirs. Interacting with people you don't know well can be somewhat like first contact with an alien ambassador, so demonstrate respectful intentions and do your best to be a credit to the human race.
I agree to abide by the Code of Conduct.
A copy of your responses will be emailed to the address you provided.
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