Free in DC - Event Submission Form


***Questions to see if your event qualifies for possible posting:***

Cost:
Is you event Free? If not, is it by donation? Free in DC covers events that are also low-cost so if $10 or less total with service fees online, cool. If you have an event that is $10 and you have ticket sales at the door that's cool too. If you require advance purchase and the service you use online charges a fee I tend not to cover those. Really trying to keep to $10 or less. If your event is by donation you must be willing to accept $10 or less even if you are asking for more the event would be listed as donation based, $10 or more suggested.

Location:
Is your event in DC? If not, is it in the Metro region and accessible by Metro or bus? Must be transit accessible if in VA or MD so please provide public transit directions when you fill out your form. If the location requires a car to get to, even if in DC proper, it likely won't be covered.

Type of Event:
Free in DC covers Arts, Culture & Consciousness (green living, yoga, meditation, personal growth, etc..) events. If you submit and event that is not on one of these themes please note that it may not be covered. If you're not sure you can still submit it and I can review it but be sure to leave your contact info in case I have a question about it. Some grey areas with this one like if you have a happy hour that benefits a charity I might cover it. I don't tend to cover sports, tech, politics... unless it's an author talk or panel discussion, in which case I may consider. If your event is simply a happy hour special or an event without any art or live music, not likely that I'll post it unless I know the DJ's spinning or if it is a benefit for a good cause. All events are reviewed before posting to see if they fit the theme of the site.

***Directions for filling out this form:**

Format:
Please fill out the form using the SPECIFIC FORMAT requested as this is how I sort the spreadsheet. If not done correctly, your submission may be overlooked unintentionally. Please be sure to pay attention to the date format as this is how I sort the info submitted. If it is not submitted correctly, I may not see your submission at all. Date of event should be submitted for instance as: Thursday, April 10th (in that exact format) If you have an event that recurs please submit for each date. If you have two performances for instance on one day and one the next day please submit the event twice, one for each day. If it is an ongoing event please put the start date in the date field and you can include details in the description. For art events please put the date for the opening reception in the date field and you can list the on view dates in the body of the email. If there is a PWYC offer for your performance please list the dates in the info box if more than one and use the first date in the date box. Hope this is clear, if you have questions, let me know.

Event Description:
When you fill out the event description please be sure to keep it SHORT - a FEW SENTENCES with the basic info and maybe a sentence or so about the artist or performer (there's a space where you can put a link to where I can find all of the details. I always click through to find more info if I need it) and a LINK to where people can find more INFO online somewhere else. I will go there to grab more content if I need it. With this form, less is better. If you include your entire invite or press release, I won't read it or post it. It is up to you to edit the info down to a few sentences or small paragraph. Include link to the image you'd like me to use should I post your event.

Language:
Please edit your descriptions so it does not say things like "We invite you to come out and celebrate with us on Thursday, April 10th from 7:00pm - 10:00pm...." (I'll have date and time info already so this is not necessary). Please also adjust/ remove words like "us" and "we" and replace them with neutral language so that I do not have to go in and edit that for you. As friendly as it sounds over facebook and invites the info going up will be coming from Free in DC so it needs to be neutral in language. Hope that makes sense.

Timing for post submissions and posting:
I post events usually the week they are happening, with a maximum usually of 10 days in advance unless it is part of an ongoing or monthly post, Please submit events happening this month - ideally in the next week or two. If you have an event happening more than a few weeks away, please make a note in your own calendar to submit it to me closer to the date of the event rather than submitting it now, lest it get lost in the list I have. If you have an ongoing series that repeats weekly, bi-weekly, etc... you can make a note in the notes field that the event repeats and the dates it does and also resubmit that info for those events once it is closer to the event. If this is too complicated, please email me directly to explain and I'll see if I might be able to make an exception.There is no guarantee that you event will be posted when you submit through this form, especially if you submit the event too close to the date of the event. If you have a last minute event request - please email me back with a note about the date in the subject line and I'll let you know if I can post it. I don't post from this doc everyday so please give me a few days to see your request. If you want to be sure that I see your last minute post submission, be sure to send me a donation over PayPal as I see the donations when they come in over my cell phone and can then know to look at the post submission form to see the details of your event.

If you have any other specific questions that have not been addressed, please feel free to contact me directly over email.

***Have Money to spend on Advertising? Featured Posting and Highlights Posts Offered:***

If you are interested in discussing ways that I can help you to promote your event through featured posting, facebook and twitter, please email me and we can discuss. Featured posting gives you priority placement and lots more perks. Please do not hesitate to contact me to discuss. I know that the events that you all organize require lots of effort and and I am happy to try to work something out with you to help get the word out to the DC community and those visiting the area through Free in DC, facebook and twitter.

Think of it like this:
It's kind of like "first class" versus "coach class" and a marketing strategy that I can custom design for you based on your event your needs and your budget.

***Questions still I have not answered?**

If you have questions, feel free to email me and please put a note in your email subject line that relates to your question so I know you're not just sending me event info. My email is freeindcblog@gmail.com. Thanks!

Amy Melrose
Founder, Free in DC
www.freeindc.blogspot.com
facebook.com/FreeinDC
twitter.com/FreeinDCBlog
freeindcblog@gmail.com

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