Studio Hire: Booking Request Form
Before filling out his form please contact the Tracks Dance Company office at admin@tracksdance.com.au or 08 8941 1410 to confirm availability.
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STUDIO INFORMATION
Tracks Dance Studio is located at
Harbour View Plaza
Ground Level
8 McMinn Street, Darwin 0800

Guidelines for Studio Use
Tracks Dance Company activities take priority over other bookings and secondary priority will be given to dance and movement activities.

The studio is for activities undertaken by Tracks Alumni, independent dance practitioners and other community dance groups and individuals.

The studio is not available for permanent bookings but can be booked for up to a maximum of four week blocks with the possibility to extend.

Applications for use of the space for non-dance or non-arts based activities will be considered if the usage of the space does not impinge on the activities of Tracks.

The studio is also available for multi-art form rehearsals and professional development.

Facilities
11m x 11m sprung Harlequin floor
Professional Harlequin Cascade Vinyl Dance Floor Surface (no hard shoes/heels permitted)
Full-length Mirror wall with Ballet Barre
Air-Conditioning
High-Quality Sound System
Access to Toilets and Showers
Television and DVD player can be made available on request
Nearby Public Parking and walking distance from CBD
PRICING
Hourly Rate*: $50 p/hr + GST ($55 p/h)
Discounted rate: $35 p/hr  + GST ($38.50 p/h)

Day rates are based on 8 hours with 2 free hours
Full: $300 p/day + GST ($330 p/d)
Discounted rate: $210 p/day + GST ($231 p/d)

Please contact Tracks to see if you are eligible for a discount. If a hirer gets the studio at a reduced rate  and then goes on to a production, Tracks must be acknowledged for their support in the programme.

A tax invoice will be sent upon booking and payment is to be made electronically.

Your booking is secured once your payment has been received.

* The studio is charged in hourly blocks i.e. if you book for 1.5 hours, you will be billed for 2 hours


TERMS AND CONDITIONS

  1. Cancellations need to be made at least 2 business days prior to the booking. Failure to do so will incur full charge of studio booking fee. To cancel a booking contact admin@tracksdance.com.au ASAP.

  2. Booking requests and communications are not received or responded to between 12pm Friday and 9am Tuesday.

  3. Hirers must have their own public liability insurance and provide this on confirmation of booking. Tracks is not liable for any injuries sustained during the hire period.

  4. Hirers who are claiming the discounted rate because they are a non-for-profit must provide a certificate of incorporation on confirmation of the booking.

  5. No hard soled shoes to be worn in the studio to protect the floor (exceptions are made upon request)

  6. Anyone wearing shoes in the studio must first inspect the soles of their shoes as they enter to ensure there are no hard or sticky substances on the sole of their shoe that will damage or leave residue on the flooring.

  7. No food or drink is to be consumed in the studio.

  8. If any breakages or damage occurs during the hire period (e.g. sound system, barres on the wall, mirrors etc) you will be billed for the damage. Please call Tracks (08) 8941 1410, immediately of any breakages/ damage.

  9. The space must be in a clean state. If you or your group leave any foot/shoe dust/marks on the floor you must mop the area with water.

  10. If the space is left in an unclean state, a cleaning fee will be charged ($50 plus GST/ hour).

  11. The space must be left properly secured, all doors, security gates are locked and the lights, air conditioner and sound system are switched off.

  12. Your access code is confidential and must not be provided to any third party.

  13. A studio induction must be completed within the week prior to your booking and done during office hours. Tracks' Administration hours are between Tuesday - Friday, 9:00am - 5:00pm

  14. Hirers are required to commence and conclude their studio session within the allotted booking time as a courtesy to other studio reservations.

  15. The studio access codes (once provided) will not be shared with anyone except the studio hirer.

  16. Tracks reserves the right to cancel bookings with adequate notice.

  17. You agree to abide by the Tracks Code of Conduct which will be provided upon induction into the space.

COVID Safety
Tracks will endeavour to provide a Covid-safe place for dance, all users remain responsible for their own COVID-safety and the safety of other people using the studio with them.

Do not enter the studio if you have COVID, cold or flu symptoms, or are a close contact.

Alcohol-based hand sanitiser will be available at both entry points.

Tracks will mop the floor of the studio regularly.

Disinfectant equipment can be found on the cupboard next to the internal studio door.

Thank you for your help in keeping the studio a safe place.

If you become aware that someone who attended your booking tested positive to COVID19 within three days please let Tracks know.

Name of Group/Organisation/Individual *
What describes you best? *
Contact Person *
Contact Number *
Address (for invoice) *
Email *
Hire Date/s & Time *
Total duration of booking/s *
Purpose of Hire *
How many people will be using the Studio in this booking? *
Do you have Public Liability insurance *
Do you require wheelchair access outside of working hours? (Our working hours are Mon-Fri 9am - 5pm.)
If you do require wheelchair access outside of working hours please ensure you have brought this to the attention of Tracks staff.
 *
Required
How did you hear about the Tracks Studio? *
Required
By checking this box I agree to abide by the Terms and Conditions above *
Required
Signed for and on behalf of You *
If you are filling out the form digitally - please type the words “Signed by me” followed by your full name in the  field below. For example: Signed by me, John Smith
Have you gone through a studio induction within the past year? *
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