This position is half-time at 20 hours per week. Working hours will be discussed during the interview process, but will generally fall within our normal office hours: 9am-5pm weekdays.
Title: Administrative AssistantReports to: Chief Operating OfficerClassification: Part-time, non-exemptLocation: Missoula, MT
ResponsibilitiesCoordinate and schedule appointments and meetings among staff and stakeholders as neededMaintain the filing system for electronic files Maintain the office supply inventory Coordinate travel arrangements for staff and contractorsGreet and orient office visitors Act as point of contact for office vendorsLiaise with executive assistant to handle tasks and assignments requested by senior staffReview and approve freelancer invoices based on accuracyAssist senior staff with general communication tasksAssist senior staff with scheduling meetings when requestedAssist administrative team with tracking monthly paymentsAssist sales and production teams with sponsorship fulfillmentAssist administrative team with benefits managementAssist administrative team with recruiting new talentAssist administrative team with onboarding new employees and contractors Create and enforce office chore schedule and parkingVisit post office and run other errands as assigned by administrative teamAssist administrative team with planning employee hospitality activitiesAssist with Complexly teams with website updatesRecord and distribute meeting minutes as assignedEnforce and contribute to a clean work environmentReceive, distribute, and ship documents and packages Assist COO with other administrative tasks as assigned
RequirementsMust be a good, highly ethical person Exceptional communication skills, both verbal and writtenEfficient reading skillsMust have proven experience maintaining professionalism and kindness while working on a teamWorking knowledge of office equipment, like computers, printers, and video conferencing technologyProficiency in or ability to learn Google Drive Excellent time management skills and the ability to prioritize workAttention to detail and problem-solving skillsProven experience working effectively with little supervisionStrong organizational skills with the ability to multitaskAbility to recognize and fix organizational inefficiencies High school degree or GED
Preferred qualifications2 or more years of office management experienceKnowledge of office management systems and proceduresWork in the fields of media arts or film production Familiarity with the online video industry Familiarity with Complexly’s channels, podcasts, and audience
Complexly is an Equal-Opportunity Employer.