Part-Time Administrative Assistant Application
Complexly, an award-winning educational content producer with global reach, seeks a detail-oriented, hyper-productive administrative assistant who is is passionate about the existence of educational online video and will enthusiastically help production and administrative teams achieve company goals.

This position is half-time at 20 hours per week. Working hours will be discussed during the interview process, but will generally fall within our normal office hours: 9am-5pm weekdays.

Title: Administrative Assistant
Reports to: Chief Operating Officer
Classification: Part-time, non-exempt
Location: Missoula, MT

Responsibilities
Coordinate and schedule appointments and meetings among staff and stakeholders as needed
Maintain the filing system for electronic files
Maintain the office supply inventory
Coordinate travel arrangements for staff and contractors
Greet and orient office visitors
Act as point of contact for office vendors
Liaise with executive assistant to handle tasks and assignments requested by senior staff
Review and approve freelancer invoices based on accuracy
Assist senior staff with general communication tasks
Assist senior staff with scheduling meetings when requested
Assist administrative team with tracking monthly payments
Assist sales and production teams with sponsorship fulfillment
Assist administrative team with benefits management
Assist administrative team with recruiting new talent
Assist administrative team with onboarding new employees and contractors
Create and enforce office chore schedule and parking
Visit post office and run other errands as assigned by administrative team
Assist administrative team with planning employee hospitality activities
Assist with Complexly teams with website updates
Record and distribute meeting minutes as assigned
Enforce and contribute to a clean work environment
Receive, distribute, and ship documents and packages
Assist COO with other administrative tasks as assigned

Requirements
Must be a good, highly ethical person
Exceptional communication skills, both verbal and written
Efficient reading skills
Must have proven experience maintaining professionalism and kindness while working on a team
Working knowledge of office equipment, like computers, printers, and video conferencing technology
Proficiency in or ability to learn Google Drive
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Proven experience working effectively with little supervision
Strong organizational skills with the ability to multitask
Ability to recognize and fix organizational inefficiencies
High school degree or GED

Preferred qualifications
2 or more years of office management experience
Knowledge of office management systems and procedures
Work in the fields of media arts or film production
Familiarity with the online video industry
Familiarity with Complexly’s channels, podcasts, and audience

Complexly is an Equal-Opportunity Employer.

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