RMF 2018 Vendor Application

Huzzah! We're excited to have merchants at the Royal Medieval Faire Saturday, September 15, 2018! An integral part of the theme of the day for our more than 5000 attendees who enjoy looking at interesting and hand-crafted wares.

------------------------------------------
RECOMMENDATIONS
------------------------------------------
- Handcrafted goods and unique crafts sell well, even if there is overlap. Handmade jewelry in unique materials do better than general non-artist made jewellery or items people could just purchase at a store
- Interactive crafts (where they participate in the creation and take that item home) are very popular
- Food needs vary from snacks to full lunch.
- RMF is a family event with many young children, so less expensive ($5/$10/$20) often do the best, some mid-tier merchandise does well ($40-$60) and the high-end merchandise may or may not have a good day dependent upon interest ($300 sword for example) -- we suggest having a range of things to sell to have a good day
- If the weather isn't fantastic, the public generally hides under vendors tents. On our worst day in 19 years (a 100mm rain downpour) we still had ~1800 people come out for the day.
- Getting into theme and character is requested. We ask vendors to dress in "medieval theme" and decorate their vendor site (if it isn't sufficient) to try and preserve the character and ambiance -- we could possibly reject vendors if they aren't sufficiently representing the theme of the day

------------------------------------------
SPECIAL CONSIDERATIONS
------------------------------------------

Non-Food Vendors: if you require power to your site, you must bring your own extension cords. Powered sites are limited, so we recommend that you bring an alternative power supply (i.e. generator) if at all possible. It is also possible that due to the City of Waterloo’s infrastructure plans for Waterloo Park, there may be no power service available to vendors. If this were to be the case, RMF will immediately inform you of these changes.

Costume availability: Rentals & tabards may be limited. You will be notified ASAP by the Vendor Coordinator if a costume cannot be provided and you have asked for one.

Weapons vendors have a responsibility to ensure that patrons aren't walking around the faire grounds with newly purchased swords/axes/etc. There are police onsite to help us manage it and vendors whom don't help manage this (by holding purchased weapons until the patron leaves the park won't be invited back. All weapons must be properly boxed/wrapped. We do actively check, so please help us in this goal.

We are going to give preferential treatment to those vendors who request a consistent site location from previous years, provided they are paying the vendor fee before the due-date. We will still consider vendors past the due-dates, however, it doesn't mean your application will be accepted.

------------------------------------------
CHANGES FOR 2018
------------------------------------------

Food vendors: We have decided to change the site size and the pricing for a food vendor sites. This change is based in the feedback from other years, observation of setup day issues, and the realization that most of our food vendors require a lager site option. Food vendor sites will be 20ft x 15ft (frontage x depth) and will sell for $250 per site. You will still be able to park your vehicles behind your food station, and generators can be placed closer to the fence line as in the past. A reminder that you will need your own power source, as we have decided to keep the food court along the same side of the park as the last two years. There are no electrical power sources in that area of the park so generators are your best bet.

Please note the change in deadline for application and payment.

------------------------------------------
DEADLINES
------------------------------------------

Deadlines for completed applications including payment are as follows:
Food Vendors -- Friday July 20, 2018
Non-Food Vendors -- Friday July 20, 2018

------------------------------------------
FEES
------------------------------------------

RMF Food Vendor Fees: Sites are 20'x15'
Food Vendors: $250
RMF Merchant Fees: Sites are 10'x10'
Non-Food Vendors: $125

------------------------------------------
PAYMENT
------------------------------------------

Once your form has been submitted, the RMF Vendor Coordinator will be contacting you to inform you your acceptance (or lack of acceptance) as a vendor. We will do our best to get back to you in a timely fashion.

We accept cheques and e-transfers. Cheques are made payable to the Royal Medieval Faire and sent to RMF c/o Sue-Ann McGeragle 52 Avon Rd., Kitchener, ON N2B 1T6. We have found electronic payment through Interac direct transfer (e-transfer) from your bank to be the most efficient. Email your fee to payments@royalmedievalfaire.org , Please remember to email your password for the transfer to the same email address. We DO NOT use PayPal.

Thank you for your interest in being a vendor at the Royal Medieval Faire!!

    Contact Info

    This is a required question
    This is a required question
    Please enter a valid email address.
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question

    Vendor Details

    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question

    Rental of Extras

    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question
    This is a required question