This application form is for the 2024/25 Gender Expression Fund.
To access this fund, you must:
💷 Be a current student at The University of Warwick;
💷 Identify as transgender, non-binary, or gender-diverse (this includes identities under those umbrellas and identities that are equivalent);
💷 Be able to provide links to the item(s) you wish to purchase with the fund that come to a total monetary value (including shipping and any VAT import costs to the UK) of no more than £50;
💷 Be able to collect these item(s) (or nominate someone to collect them on your behalf) from the University of Warwick campus by the end of the 2024-25 academic year;
💷 Agree to your data being used per the "Data Usage" statement later on this page.
Application process:
📋 The first round of applications are open from Mon 6 Jan, 9:00am to Sun 2 Feb, 11:59pm (the end of Term 2 Week 4).
📋 Applications will be assessed solely by transgender, non-binary and gender-diverse members of the Warwick Pride exec team during Term 2 Week 5-6 (3-16 Feb).📋 Emails will be sent to everyone who applied by the end of Week 6 (Sun 16 Feb), detailing whether or not their application was successful and what items are being purchased for them.
📋 Items will be purchased directly from the fund at the beginning of Term 2 Week 7 (Mon 17 Feb), and delivered to the Students’ Union in the following weeks.
📋 The members of the Warwick Pride exec team who assessed the fund will examine packages as they come in and then arrange pick-up with their recipients via email. We hope to have all items handed off to their owners by the end of Term 3 Week 4 (Sun 18 May).
📋 Everyone who applied for the fund will be given a link to a feedback form on The Gender Expression Fund (you will find a leaflet within your package). This will be used in the final report (see Data Usage statement).
📋 If there is money left over in the fund after the first round of applications, this will be dedicated to a gender-affirming initiative of the Gender Expression Fund team's choice based on the budget available. This may include previous initiatives such as the purchasing of pride badges, lanyards and wristbands, or more expensive investments such as voice training sessions. More information on this will be given once the first round of applications has been distributed.
Guidance on choosing items:
⭐ Your item(s) must be available in an online store with delivery - we cannot physically go and collect items in-person.
⭐ Please select item(s) from a UK store where possible; stores outside the UK will be subject to additional tax and shipping that must be included within the application maximum of £50.
⭐ You can list multiple items, as long as you do not exceed £50 in total. However, if you do, please make sure you rank items in order of "importance" (i.e. which ones you'd want purchased most to least) in the case that we cannot fund everything you want.
⭐ Please make sure you check sizing guides. It may not be possible for exchanges to be made if the clothing doesn’t fit or the item is not eligible for exchange, but we will work with you to try and do this should it be necessary.
⭐ If the item(s) you want is currently out of stock, you can request a gift card if the store you wish to purchase from sells them. If the item you want goes out of stock between your application and our purchasing, we will contact you to seek an alternative, whether this be a gift card, a different colourway, or another item entirely.
⭐ If the item(s) you want exceeds £50, and the store you are looking to purchase it from sells gift cards, we can part-fund via purchase of a gift card. Please include this in your application if applicable. Please note, there is no other way for us to part-fund for logistical reasons.
⭐ If you're not sure where to begin looking for what you're after, we've collected a brief guide to some of the more popular, well-known and trusted brands in the UK. Head on over to Retailers (https://genderexpressionfund-2024-25.carrd.co/#retailers
) for all the info!
⭐ If you've never done [insert thing related to your transition] before and don't know where to start learning how to do it (safely), we've made a Guides page (https://genderexpressionfund-2024-25.carrd.co/#guides
) to hopefully point you to a little help!
Data usage:
The data provided to the application form will be solely accessed by transgender, non-binary and gender-diverse members of the Warwick Pride exec team.
The data provided to the application form will be used for 2 purposes:
👉 To assess applications and award money to applicants from the Gender Expression Fund;
👉 To prepare a report at the end of the project that will be shared with stakeholders of the Warwick Students’ Union, and publicly on Warwick Pride’s platforms. No data that allows any individual to be personally identified will be included in this report (including names, student IDs, emails)
All data submitted to the application form will be wiped following the publication of the report and by the end of the academic year 2024/25
If you wish to withdraw your application and have your submitted data deleted at any time, you may email warwickprideofficial@gmail.com with the subject line “Gender Expression Fund - Data Withdrawal”
Form details:
There are 4 sections in the application form:
🕐 Data usage agreement (compulsory) - so that we can process your application
🕑 Personal details (compulsory) - so we can contact you and so that we can confirm you're eligible to apply to the fund
🕒 Demographic questions (optional) - so that we can get an idea of who is applying to the fund and why
🕓 Purchase request (compulsory) - so that we know what we're purchasing for you! 