Chicago VeganMania 2018 PACKAGED FOOD Information & Application
The THIRD ROUND of applications closes Sunday, September 9th at 11:59PM (CST) so get your applications in ASAP!

You will need to have your application in no later than Saturday, September 29th to be listed in the program. All applications received after Saturday, September 29th will be subject to a $50 rush fee, if booths are still available.

Email address *
Packaged Food/Drink & Sampling Exhibitor
•This application is for exhibitors selling and/or sampling PACKAGED FOOD/DRINK items ONLY.

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• If you would like to be a SPONSOR, please see Sponsorship Info here:
bit.ly/SponsorCVM2018
• If you are a NON FOOD Exhibitor, see application here: bit.ly/NonFoodCVM2018
• If you are a FOOD COURT vendor selling ready-to-eat non packaged food items see application here: bit.ly/FoodCourtCVM2018

Event Information
Chicago VeganMania (CVM)
Date: Saturday, October 13th 2018
Time: 10am - 5pm
Location: Broadway Armory - 5917 North Broadway, Chicago, IL 60660
Contact us: chicagoveganmania@gmail.com or (312) 967-9930
Mission, Values & Vision Statement
Mission
The mission of Chicago VeganMania is to celebrate, unite, promote, and strengthen the diverse vegan culture, economy, and community of Chicago and beyond. We provide a platform and audience for vegan businesses, organizations, groups, and individuals through a series of innovative programs and events culminating in an exciting, inspirational, and fun annual weekend event.

Values
We condemn the killing, injuring, enslavement, and/or exploitation of all living beings. The core human values of justice, equality, peace, freedom, compassion, and goodwill are consistent with and paramount to these values, thus we believe that all violence and exploitation, even if committed by others in our community, is not to be excused or tolerated.

We acknowledge and value the larger community, and we recognize that each of us is on our own path. We welcome everyone into our events, including those whose values are different from our own, as long as there is reciprocated respect. We present our culture, economy, and community in the spirit of sharing, with goodwill toward all.

Vision
Our vision is to help create a world based on compassion, peace, and respect for all living beings, where everyone has a sincere appreciation for the interconnectedness of life.

Hours of Operation
Exhibit tables must be fully staffed and open and must remain fully staffed and prepared to interact with attendees on Saturday, October 13th from 10:00 am to 5:00 pm.
Set Up/Breakdown
SETUP: Exhibitors are responsible for setup and breakdown of their exhibits: There will be limited volunteer assistance for unloading. Set up availability begins at 6:15 am on Saturday, October 13th. Setup must be completed by 9:30 am on Saturday, October 13th for all vendors. The doors to the load in area will be shut at 9:30 am. CVM will have personnel on site from 6 am until the close of the event. Load in and out is located through the loading doors located at 5917 N Broadway, Chicago, IL.

BREAKDOWN: Equipment load out begins at 5:00 pm. ABSOLUTELY NO EARLY BREAKDOWN WILL BE PERMITTED. All materials must be removed from the grounds by 7:00 pm on Saturday, October 13th.

Security
Exhibitors are responsible for the security of their own property and equipment at all times. While limited security personnel will be on duty at all times during the event, no security personnel will be assigned specifically to Exhibitors. By signing this Agreement, Exhibitor acknowledges and agrees that Chicago VeganMania is not responsible for any loss, theft or damage to any property left on the Event grounds at any time.
Publicity
All Exhibitors are encouraged to promote Chicago VeganMania through their websites, newsletters, e-mailings, calendars, and other opportunities as available.
Photo Release
All Exhibitors grant Chicago VeganMania permission to use and/or replicate photographs and video taken during the event for the purpose of publishing in newsletters, the organization’s website, for fundraising, outreach, and educational materials.
Exhibiting Requirements and Expectations
•More than 5,000 attendees are anticipated. Please plan accordingly.
•If you are sampling, a minimum of 2,000 sample portions are required.
•Samples and sales are welcome as listed and approved by Chicago VeganMania in the Application Form and must be vegan. “Show Special” discounts are encouraged.
•Nonprofit groups may also solicit memberships.
•Exhibit displays and signs must be on tables or freestanding (with advance permission). Banners cannot be taped to walls.
•Signage should be legible, easily visible, and identifying of the organization or business.
•Exhibitors will not interfere with the safety, success, and effectiveness of Chicago VeganMania. This includes, but is not limited to, behavior, display materials, literature, venue equipment, or operations, unusual odors, noise level, or extending beyond exhibitor space and/or blockage of public passageways.
•All garbage, recycling, and compost must be placed in appropriate containers in accordance with the recycling guidelines. A $50 cleaning fee may be assessed to any areas not left clean.
•Electricity is by pre-arrangement only. You must bring your own extension cords.
•Subletting exhibit space in part or in its entirety is not permitted.
•Bottled/boxed water sales are NOT PERMITTED except by CVM or approved water sponsor.
Vegan Definition
ALL PRODUCTS THAT ARE SOLD, SAMPLED OR DISPLAYED MUST BE VEGAN.
•Vegan is defined as being free of any animal ingredients or processes that harm or exploit animals.
•Animal ingredients include meat, poultry, fish, eggs, dairy, honey, wool, leather, fur, silk, shells, and anything else that is animal in origin.
•No products will be allowed that have been tested on animals.
•The promotion of events or services that include the exploitation of animals, including circuses, rodeos, zoos, etc. is strictly forbidden.
•All literature and other information displayed or distributed must only include vegan products and services.

•Chicago VeganMania reserves the right to exclude any items that it judges to be inappropriate. Any non-vegan or inappropriate items must be removed from vendor stalls and failure to comply may result in the vendor’s ejection from the event.
Payment
Full payment of the exhibitor fee is required after application approval for your booth reservation to be confirmed. We accept PayPal and checks only.

PAYPAL: After your application is approved, a PayPal invoice with your assigned table will be emailed to the email on your application. Your table will be held for 48 hours, then released if payment is not received.

CHECK: If paying by check, you must email or call Sandi Swiss at chicagoveganmania@gmail.com or 312-967-9930 stating that you will be paying by check, along with your company name and booth number. If the check along with copy of the application has not been received in 10 business days, the booth will be released for other vendors to purchase.
MAKE ALL CHECKS PAYABLE TO: Chicago VeganMania
•You must include the name of your business and booth number assignment in the notes section of payment to insure proper booth assignment.

All checks must be mailed to Chicago VeganMania, PO Box 7192 Chicago IL 60680.

Questions can be directed to Sandi Swiss at chicagoveganmania@gmail.com OR (312) 967-9930.

Licenses
It is the responsibility of the Exhibitor to secure and maintain all applicable licenses, including a Health Department License, if applicable, to sell its products and services to the public. By signing this Agreement, the Exhibitor hereby acknowledges it has complied with all applicable state and county licensing requirements. A copy of the current license and health department inspection forms shall be provided by all food vendors.
Insurance
All sponsors, exhibitors, and food vendors must provide a Certificate of Insurance covering their activities on-site in the amount of at least $500,000 to Chicago VeganMania prior to event.

ADDITIONAL INSURED: Chicago VeganMania Inc AND Chicago Park District
EVENT LOCATION: 5917 N Broadway Ave, Chicago, IL 60660
CERTIFICATE HOLDER: Chicago VeganMania Inc c/o Sandi Swiss P.O. Box 7192 Chicago, IL 60680

Please forward an email copy with subject line "Insurance for CVM" prior to the day of event to chicagoveganmania@gmail.com

Liability Disclaimer
Exhibitors are participating at their own risk. Exhibitors recognize that Chicago VeganMania, the Chicago Park District, and any of the other sponsors, donors, or participants for Chicago VeganMania are not responsible for any loss, damage, or mishaps to their materials, equipment, volunteers, or staff.
Chicago VeganMania and their directors, officers, staff volunteers and members (collectively, the “hosts”) expressly disclaim and Exhibitor assumes all liability and responsibility for all claims, losses, theft, spoilage, damages, personal injury or property damage that arise from Exhibitor’s participation in and hosts’ hosting of Chicago VeganMania, including hosts’ negligence, breach of contract or duty or other acts or omissions within (other than hosts’ willful misconduct). Exhibitor will maintain sufficient insurance to protect itself and hosts from liability, damages or losses arising out of its participation in Chicago VeganMania, including from its own acts or omissions and those of the hosts or any third party. Except for hosts’ willful misconduct, Exhibitor agrees to indemnify host (including their attorneys’ fees and costs of defense) from any claims arising out of Exhibitor’s participation in Chicago VeganMania. In no event shall host be liable for incidental consequential or punitive damages or for failure of equipment, power failures, weather, acts of God, acts of government, acts of third parties, pests, criminal acts or vandalism, accident, fire or other causes not attributable to any host’s willful misconduct.
Rules and Guidelines
Exhibitor agrees to abide by and conform to rules and guidelines of Chicago VeganMania in addition to those contained in this application. Failure to abide by CVM rules and guidelines or the requirements set forth in this application, are grounds for denial or closure of Exhibitor’s table at Chicago VeganMania.
Agreement Acceptance
This Agreement shall be signed by the Exhibitor and returned to Chicago VeganMania. The Exhibitor’s fee is due after application is approved by Chicago VeganMania.
Booth Options
There are three booth size options available for Exhibitors. (see below).
Exhibitor tables are GREEN and notated with NUMBERS on the map.
A red triangle indicates a public facing.
A yellow lightning bolt indicates electricity.
Prices vary due to booth location, number of facings and electricity.
4' x 7' Booth ($200-$275)
Includes ONE 4' table and TWO chairs. No electricity with this size booth.
8' x 7' Booth ($300-$375)
Includes ONE 6' table and TWO chairs. A yellow lighting bolt on map indicates a booth that includes electricity.
10' x 10' Booth ($500-$600)
Includes ONE 8' table and TWO chairs. All of these booths include electricity.
A LARGER and most current version of the map can be viewed here:
Booth Selection (see map above)
Please list your top 3 booth choices below. After your application has been approved, a PayPal invoice for your first available booth will be sent to the email listed on the application. If none of these is available you will be sent an email with comparable available locations. You also have the option to enter booth amount and we will choose a booth for you at that price point.
The most current booth availability can be found here.
https://newleafalliance.org/exhibit-hall-map-applications/
The THIRD ROUND of applications closes Sunday, September 9th at 11:59PM (CST) so get your applications in ASAP! Vendors will start receiving approval invoices for this round on Tuesday September 11th.
Your answer
Do you need electricity? If yes, please select a booth with the yellow lighting bolt that indicates electricity. *
If you need electricity, a FULL LIST of all electrical appliances with voltage will be required upon application approval to guarantee we will have the proper electric for all vendors.
Your answer
Booth Location - List the numbers of your top THREE (3) booth choices OR booth price point and we will choose for you. *
Your answer
Discounts - NON PROFIT - Check all that apply. Maximum Combined discount is 50%
If you are a non-profit, you must email a copy of your 501(c)3 letter and financials (if applicable) with title "501(c)3 for COMPANY NAME" to chicagoveganmania@gmail.com
Your answer
Discounts - ALL APPLICATIONS - Check all that apply. Maximum Combined discount is 50%
For accessibility needs, please contact chicagoveganmania@gmail.com
Requirements for Exhibitors selling/sampling packaged food/drink items.
• Items must be prepared in a commercial facility or a certified commercial kitchen. Proof will be required after application is accepted.
•If food/drink is prepared in a commercial kitchen, a copy of a current food handlers certificate is required.
•If sampling commercially packaged products, a current copy of IL ServSafe Food Handler is required. https://www.servsafe.com/ServSafe-Food-Handler/Buy-Handler-Products
•A current copy of liability insurance is required. See insurance requirements above.
•If you are sampling, a minimum of 2,000 sample portions are required.
•All utensils, straws, plates, and other containers for food and samples MUST BE COMPOSTABLE. All packaging and utensils will be inspected before event opening and if not compostable, vendor agrees to purchase approved material from CVM. Information on compostable foodware will be made available when application is approved.
Legal Name of Business *
Your answer
D/B/A Name *
Your answer
Tax ID# *
Your answer
Email address: *
Your answer
Mailing Address *
Your answer
Contact Phone: *
Your answer
Website of Company/Business *
Your answer
Description of Product/Service *
Your answer
I would like to donate an item for attendee goodie bags and/or the volunteer lounge. All donations will be acknowledged in the event guide. Please have someone contact me. *
Required
Vendor agrees to sell/sample/display VEGAN products only. (see definition above) *
Required
Please identify all products that you will be selling at Chicago VeganMania. CVM reserves the right to exclude any items that management judges to be inappropriate. **Please note that if you are selling or offering samples of any food or drink products, they must be in a factory sealed package or prepared in a certified commercial kitchen and must not require refrigeration. *
Your answer
I have read and agree to the following: Bottled/boxed water sales are NOT PERMITTED except by CVM or approved water sponsor. *
Required
All utensils, straws, plates, and other containers for food and samples MUST BE COMPOSTABLE. All packaging and utensils will be inspected before event opening and if not compostable, vendor agrees to purchase approved material from CVM. Information on compostable foodware will be made available when application is approved. CVM volunteers sort though all waste at the event and recycle or compost more than 90% of it. Our goal is zero waste! *
Required
Vendor agrees that any apparel, jewelry, or other product that promotes rape culture, cultural appropriation, sexism, ableism, homophobia, transphobia, body shaming, racist or oppressive messaging will NOT be sold, displayed or worn at CVM. *
Required
Vendor agrees not to sell, bring, or wear any products that are any variation of "All Lives Matter." *
Required
I have read and agree to abide by the full terms of the event information/agreement in this application.
Your typed name and the date below will be your agreement.
Name *
Your answer
Date *
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