**PLEASE NOTE - This application is ONLY for being CONSIDERED as a vendor at upcoming Artist Lodge events. This is not the application for volunteering, joining the gallery, or curating a gallery.- This application will act as your contract should you be chosen to vend at an event. We will send you a copy of this contract for you to refer to if you're chosen.- Submitting this application does not guarantee you a spot in any Artist Lodge event. We will be using this applications to put together future shows, and we will directly contact you to let you know if we’d like you to participate in an upcoming show.- Artist Lodge events are juried shows, and we reserve the right to deny acceptance to any person that we feel does not fit in with the Artist Lodge environment, is against our moral or ethical code, does not reach the standard of artwork we are accepting, or does not follow the below policies.- ALL SHOWS ARE FAMILY FRIENDLY, meaning that artists may not bring work featuring graphic imagery or nudity. If you have artwork featuring these things that you would like to sell at an event, please contact Marissa Suto directly to discuss.
APPLICATION ACCEPTANCE- Should the Artist Lodge decide that they would like to include you in a show, they will contact you via email 4-8 weeks in advance of the show. You may be contacted after this time frame if a confirmed artist drops out and a spot becomes available. Please make sure your email is one you check regularly; deadline exceptions will not be made for those that simply forget to check their mail.- After we send you an acceptance email, you will need to create and post a flyer for the show on three different verifiable social media platforms and send us the links to the posts. If you are accepted into the show, social media post templates will be sent to you. You can use these to create your flyers. After you post, and send us the links, you will be sent instructions for payment. Payments will officially reserve your spot for the show.- Please note that payment is due within 72 hours of your acceptance. If you don’t post your flyers, you can’t get payment instructions and your acceptance will expire. After your acceptance expires, we will send you an email letting you know and will replace you with another artist that would like to vend.
LOCATION INFORMATION- The Boys and Girls Club of Stanton – 11050 Cedar Street, Stanton, CA 90680- The space is a smoke and vape free environment. If you wish to smoke at the event, we ask that you cross the street and do so in another location, at least 200 yards away from the building entrance and the vendors.- Restrooms are available on site. - A Food for Less and a McDonald’s are 5-minutes away by foot in case you need food.- You MAY NOT touch or use the pool tables and other games that are located in the location lobby.- This event will happen rain or shine, refunds will not be issued in the event of inclement weather unless there is a high risk of danger- Electricity may be available for those that require it. Please bring a back-up battery pack for your phone just in case outlets aren’t available.- Vendors will be allowed to set up in the gymnasium. We can fit anywhere between 20-40 vendors in any show depending on our floor plan and if we are accommodating another gallery, live music, or event in the same room.- The venue does not have public WiFi. Please make sure that if you’re accepting credit cards, your phone can handle the transactions without WiFi, or that you bring your own hot spot for internet.- We love this location and its management staff. We ask that you be mindful and respectful of the space and its owners so that we can continue having events at this venue
COORDINATOR INFORMATION:- Marissa Suto is the Coordinator and Creative Curator of the Artist Lodge events. She is your contact before, and at the event. She will likely be running around the event, and/or can be found at the HumAlong Productions booth if you need any information- If you need to contact Marissa before the event, please do so by email: firstname.lastname@example.org- Vendors will receive Marissa’s phone number prior to any events they are participating in for use in emergencies
ARTIST POLICIES- We accept only original art and hand-crafted original works of art and merchandise.- Fan-art is allowed but must be in your own style. We have a zero-tolerance policy and will not accept work that is directly copied from another artist, or that is stolen from another artist. If we find that you have stolen from or directly copied another artist, we will ask you to pack and leave the event without a refund of your entry fee, and you will be blacklisted from any future Artist Lodge events.- All Artist Lodge events are family-friendly shows. If you have any artwork or products that are not family friendly and are rated for ages 18+, you must keep them out of direct view, out of reach of children, and in a labeled box that only attendees of age can look through. However, please note that we DO NOT accept any art that is violently or explicitly graphic and sexual.
BOOTH FEE- $20 for an indoor 6x6’ space (you provide table, and table linens)- $30 for an indoor 6x6' space (you rent a table, and provide table linens)
* Please Note: Starting in 2019 The Artist Lodge will no longer be renting tables for artists. We highly recommend that you invest in your own table. While most conventions will supply a table for you, most other small art fairs or pop-up events will not. Your table must be 6’ or smaller at its widest length. Folding tables are a one-time investment, and you can use them over and over again at events, and even in your every-day life. The two below are our recommendations for those concerned about space because the tables fold in half and have a carry handle.
We recommend one of the following tables:6-foot: https://www.amazon.com/Office-Star-Multipurpose-Rectangle-Folding/dp/B0015TUXT8/ref=sr_1_4?ie=UTF8&qid=1521393346&sr=8-4&keywords=folding+table4-foot: https://www.amazon.com/Best-Choice-Products-Folding-Portable/dp/B00D491T2W/ref=sr_1_4?ie=UTF8&qid=1521393460&sr=8-4&keywords=folding+table+4ft
PAYMENT POLICIES- All booth payments will be sent via “friends and family” through PayPal. Please include your name, your company/artist name if you have one, and what show you’re vending at in the notes.- Payments are required in full within 72 hours of receiving an event acceptance email- If you are scheduled to vend at a show and are a no-show, you will not receive a refund on your entry fee. We will also take note of your absence and you may not be considered for any future Artist Lodge events- Vendors can cancel up to two weeks before a show and still receive a refund of their entry fee. If a vendor cancels within two weeks of a show, they forfeit their entry fee.- You can share a booth or table with a friend (or two), but your entry fee must be sent as one payment. Please include all of your collaborator’s information (as well as your own) in the notes when you send in payment. * PLEASE NOTE: if you’re sharing, ALL members of your table must have submitted this application and been accepted to vend. Please contact Marissa directly to make sure everything is correctly situated and that everybody can participate
BOOTH REGULATIONS- Vendors will have a 6x6’ space to set up in. This includes their table space and any space behind them for displays. Please be respectful of your neighboring vendors and do not encroach on their space.- Booths and spaces are given out on a first come, first serve basis (i.e., when you arrive at the Artist Lodge, you will be allowed to pick what spot you’d like on a first come, first serve basis)- Any items that are not being displayed must be kept under or hidden behind your table, or in your vehicle. We would like to keep this event fun but professional, and a messy booth area makes both the artist and The Artist Lodge look unorganized.- Remember to stay close to your table, or bring someone to watch your set-up for you. The Artist Lodge is NOT responsible for any lost, broken, or stolen merchandise/possessions/money.- We ask that vendors either leave their children at home, or have their children attend as a guest with another adult supervising them
EVENT SET-UP- Vendors can begin setting up at 3pm and must be completely set up by 4:45pm- Please DO NOT park directly in front of the Boys and Girls Club doors until you receive clearance from Marissa Suto. After you have checked in and picked your booth space, you may pull your vehicle up to the sidewalk to unload. After unloading and BEFORE setting up, your vehicle MUST be moved to the parking garage across the street. We highly recommend that you bring a cart/wagon/dolly if you have a lot to unload. We have this regulation so that there is room for everyone to pull in and unload. If you only have one load of supplies that can be carried by hand, please park in the garage and leave the unloading zone for those that need it. The parking garage across the street is free.- The Artist Lodge is not responsible for any towed, ticketed, or damaged vehicles.- If you arrive the day of the show with a table or set-up that does not comply with the vendor guidelines, or you arrive late to set-up, you may be asked to adjust your set up, and/or may not be allowed to set up
EVENT BREAK-DOWN- The Artist Lodge is scheduled to end at 9:30pm, no vendor may begin to break down their booth before then (unless otherwise coordinated with Marissa Suto or in the event of an emergency). Vendors that pack and leave before the event is over will not be invited back to future events- Vendors must be completely packed up by 10:30pm- Cars will be allowed to pull up for loading once your entire display is broken down, ready to pack, and not before 9:45pm to allow attendees to leave first
SALES- We cannot guarantee sales. We can’t tell you what a person wants to see or what sells best. We can't tell you what to bring or make. We want to make these shows as unique and eclectic as we can, and while fan art is always going to be popular, we love it when our creators bring their own original works.- We highly recommend that you bring a credit card reader, and enough cash to make change with customers. We find that the vendors that can take both cash and card instead of just cash are more likely to make sales. Because there is no WiFi at the location, we encourage attendees to bring cash, but we still recommend you be prepared to accept cards. There is not an ATM on site, so please bring enough cash to last you the duration of the event.
PROMOTIONS- We rely heavily on word-of-mouth and social media advertising to attract attendees to our events, and therefore we spend a lot of time online advertising and passing out flyers in person. We ask that you do the same. Our collective advertising literally makes or breaks these events. They aren’t coming to see us, they’re coming to see YOU. And they won’t know you’re there unless you advertise- Please try and stick to a social media schedule. Posting once every week/every other week helps a lot. Post WIPs of the things you’re working on to let people know what you’re going to bring- Please tag (NOT hashtag, we’re not notified of hashtags) us in all your posts. If we see that you’re tagging us in things, we will repost your flyers for you on Facebook/Instagram/Twitter and wherever else we can to help promote you. However, if you’re not tagging us, we’re not seeing your posts and we can’t help you.- Feel free to copy and paste the following hashtags: #art #artist #artists #artwork #artistalley #artistic #artistslodge #artistlodge #boysandgirlsclub #stanton #boysandgirlsclubstanton #orangecounty #orangecountyart #oc #ocart #artistsonig #artistsofig #artistsoninstagram #artistsofinstagram #supportlocal #shopsmall #supportlocalart #supportlocalartists #supportlocalbusiness #supportlocalbusinesses - Besides social media, we also will advertise on OC Weekly, Eventbrite, and any other platforms we can find. - The Artist Lodge will create our own Facebook Event page and send it out to the vendors. You can add the event to your page, and invite people to the Facebook Event. We ask that you DO NOT create your own Facebook Event by copying and pasting our information into a new event. The Facebook event allows us to sell tickets to the event and keep track of attendance, plus we put money into advertising on that platform. By creating a new event, you’re limiting the reach of our event.
RAFFLE- We have a raffle at every event. We ask that our vendors donate at least one item a show to contribute to the raffle. You are in no way required to do so, but it is recommended. It guarantees somebody going home with something of yours. Your donation can be anything as small as a button to a print to a tote bag to a free custom anything- Be sure to include a business card or contact information attached or in each thing you donate. - Along with your donations, we also raffle off two monetary prizes, requiring the winners to spend their earnings at one of the vendors at the show. These will be in the form of a coupon that can only be used at the event. All artists will participate in this part of the raffle, and if you’re approached by a winner with the coupon, please use it to make a sale. You can then come to The Artist Lodge table and we will give you the cash value of the coupon. Please return the coupon to The Artist Lodge table after the sale has been made. We use a coupon so that the raffle winners do not pocket the cash and just leave. You must return the coupon the night of the event otherwise you will not be reimbursed the cash value of the coupon.
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