HOC Event Reservation Request
Email address *
EVENT RENTAL AGREEMENT
This Event Rental Agreement (hereinafter “Agreement”), executed by the undersigned parties on this ____ day of ______, 20______ , constitutes an agreement for the rental and use of property managed by The Hukilau Group, LLC (hereinafter “Owner”). Regarding the terms and conditions of use, the undersigned parties agree as follows:
Today's Date *
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PARTIES
The parties to this Agreement include the following:

Owner: The Hukilau Group, LLC
Address: Hawaii Office Centers, 1110 Nuuanu Ave, Honolulu, HI 96817
Text: 808-649-0440
Email: tom@hawaiiofficecenters.com
Renter Name *
Your answer
Renter Address *
Your answer
Renter Phone Number *
Your answer
Renter Email *
Your answer
PAYMENT
The above renters shall be referred to collectively hereinafter as Renter(s). Each of the renters are jointly and severally responsible for the obligations contained in this Agreement.

Credit card information below will be held on file, only to be charged if items/facility damaged or if balance due not paid in full. Customer will be notified before any charges are made.
Credit Card Number: *
Your answer
Name on Card: *
Your answer
Exp Date: *
Your answer
CVV: *
Your answer
Billing Zip: *
Your answer
GENERAL RENTAL INFORMATION
Please remember to schedule a site tour with us before your event.
Pre-Event Site Tour Availability Dates & Times *
Your answer
Date of Event: *
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Start Time (including setup): *
Time
:
End Time (including cleanup): *
Time
:
Number of Hours: *
Your answer
Type of Event: *
Required
Venue space(s) desired: *
Required
Total Number of Guests Attending: *
Your answer
Do you intend to serve alcohol? *
ALCOHOL
Guests are not permitted to remove any alcoholic beverages from the rental space during or after the function. Alcohol is only permitted inside or on the lanai, and is not to be transported down the stairs to the lower level.
RENTAL ITEMS
We have the items below available on-site. Please choose desired items and quantity.
Tables (includes b&w linens) *
Qty 1
2
3
4
0
6' Rectangle @ $10 ea
4' Rectangle @ $10 ea
3' Bar-height round cocktail @ $10 ea
Seating *
Qty 5
10
15
20
25
0
White folding chairs @ $5 ea
Service Items *
Qty 25% of headcount
50%
75%
100%
0
Stemware (wine glasses) @ $1 ea
Pint glasses @ $1 ea
½ Pint glasses @ $1 ea
Salad / pupu plates (white) @ $1 ea
Salad bowls @ $1 ea
Dinner plate (white) @ $1 ea
Flatware (incl cloth napkins, b & w) @ $5 ea
Dessert cups (~3oz) @ $1 ea
Electric votive candles @ $1 ea
Audio & Visual *
Yes
No
Portable sound system w/ bluetooth & mic @ $25 per event
Projector/DVD Player (inside only) @ $25 per event
Other *
Yes
No
Instax mini 70 instant camera @ $50 per event
Instax mini 70 film @ $20 per box (20 prints)
Staffing *
Qty 1
2
3
4
0
Receptionist @ $20 per hour
Bartender @ $25 per hour
Server @ $40 per hour
Security @ $50 per hour
SUPPORT STAFF & ENTERTAINMENT
Owner is not responsible for booking any type of support staff, entertainment, music, band, or D.J. Any equipment brought in must be set up and run by someone from the Renter; there will be no one on staff to help with any problems outside of Owner owned equipment.

D.J. and band space is limited; Owner asks that a member of the Renter come in prior to the function date and view the venue for an idea as to the space available for their equipment; D.J. must set up no later than one hour before the start of the event.
DAMAGED OR MISSING RENTAL ITEMS
Damages include, but are not limited to chipped, cracked or broken items, stained and dirtied upholstery or fabric that are beyond normal wear and tear, loss or damage due to theft, burglary, misuse, abuse, theft by conversion, intentional damage, disappearance, or loss due to Renter's failure to care for the rental Items, including damage as a result of leaving rental Items out in the rain. Renter shall be responsible for the full replacement cost of damaged or lost rental items and if fabric and upholstered items are returned stained, the cost of cleaning. If Renter discovers damaged or missing rental items prior to the start of the event, Renter must notify Owner immediately. If possible, Owner will provide a replacement for any damaged or missing rental items prior to the event start time. If not possible to provide any replacements, Owner will refund the appropriate fee associated with the damaged/missing items. Damaged rental items shall not be used at the event. All damaged rental items remain the property of Owner and must be returned to Owner. Any damages occurring after the rental items are provided to Renter, including damage occurring as a result of any person other than a Owner representative moving the rental items from the location where they were placed by Owner are the sole responsibility of Renter, whether actually caused by Renter or by Renter's guests, event venue staff, or third party event vendors.
SUBSTITUTIONS OF RENTAL ITEMS BY OWNER
There will be no refunds for cancellations of rental items made less than 30 days prior to the event. Changes and additions to existing orders may require an additional deposit. Owner reserves the right to make reasonable substitutions of rental items, when necessary, and shall inform Renter of such substitutions prior to the event when possible. If the rental price for the substituted item(s) is less than the rental price for the originally selected rental item(s), Owner will refund to Renter the difference in price, or if no substitution is available, the rental price for the affected rental item(s) will be refunded to Renter.
Do you require a specific item to rent? Please describe below:
Your answer
ITEMS EXCLUDED FROM RENTAL
Any item or service not identified hereinabove is excluded from rental under this Agreement.
RENTAL RATES AND FEES
The Renter(s) agree to pay the following rental rates and fees. All prices are subject to change without notice.

The Renter(s) agree to reserve the venue locations/rooms listed above at the rate of per each:

$50 per hour HOC members (ask about becoming a member!)
$100 per hour non-members.
Are you a member? *
DEPOSIT
A reservation deposit is required in advance to successfully reserve the venue. The reservation deposit is 50% of the rental rate and is non-refundable. By paying a deposit or entire event or rental fee, Renter agrees to the terms set out in this Agreement.

Any deposit “Balance Due” herein is due on or before to successfully reserve the venue. The Balance Due amount excludes applicable Overage. If Renter(s) fail to pay the Balance Due on or before the above due date, the reservation will be deemed cancelled and forfeited pursuant to Section 6 herein without further notice. If the event date is less than 48 hours away 100% of the rental rate is due at the time of executing this Agreement. If the event extends beyond scheduled end time more than one (1) hours without prior approval the security deposit will be forfeited.
Your estimated deposit & total + HI GET (please calculate, we'll confirm before charging)
Your answer
OVERAGE FEES
A $40.00 fee will apply for every 15 minutes the event extends past the event end time hereinabove. (To avoid additional charges, we recommend that you allow 45 minutes for breakdown time.)

Subject to the express prior approval and at the Owner’s sole discretion, use of the venue beyond the event end time hereinabove may be granted at the rate of $50.00 per hour. Each additional hour is billed as a whole hour regardless of actual minutes used.
MOVING IN, OUT, & STORAGE FEES
Storage for the night prior/after to the event will be $100.00 per day, based on storage availability. No items may be stored or moved to the ground level. Any items moved to and/or stored on the ground level will be discarded immediately and a $500 fine will be assessed. Any items being moved in / out of the lanai area need to come through the 2nd level of the HOC, and NOT through the lower courtyard.
RENTER'S PROPERTY
The Renter agrees and acknowledges that Owner will not be responsible for the safe-keeping of equipment, supplies, written material or other valuable items left in function rooms or anywhere on Owner's property. Accordingly, Renter agrees that it will be responsible to provide security for any such aforementioned items and hereby assumes responsibility for loss thereof. The Renter may not rely on any verbal or written assurances provided by Owner staff, other than as provided in this Agreement.
CLEANING, REPAIR, DAMAGE & REPLACEMENT FEES
Additional charges may be made for actual or estimated repair or cleaning costs to restore venue, grounds, equipment or other property to the same condition prior to Renter(s) use of the venue and Owner’s property. Items broken or damaged during use, will be assessed a repair or replacement fee. All decorating and removal of decorations is the responsibility of the Renter, and decorations must be removed immediately after the function, unless other arrangements are made with Owner.

Any items left behind without storage arrangements will be disposed of and charged the cleaning fee. Renter is responsible for removal of trash, which can be disposed of in the lower trash bins as indicated during the site tour. Trash not removed will be charged the cleaning fee.

Any adjustments or modifications to the event areas is strictly prohibited without prior approval and written consent. Any tampering or adjustments of the space, excluding positioning of tables, chairs, or other furniture, will be subject to a repair fee. If you believe you will need additional adjustments to the event areas, please notify us and we will review its feasibility.

In the event that damage to any Owner property occurs as a result of any guest related to the Renter, the Renter agrees to assume all liability and expense and agrees that, in addition to any other rights as against such guest or others, Owner may charge the Renter for all such charges. Renter shall indemnify, defend and hold harmless Owner and its officers, directors, partners, affiliates, members and employees from and against all demands, claims, damages to persons and/or property, losses and liabilities, including reasonable attorney fees (collectively "Claims") arising out of or caused by the Renter's negligence or intentional misconduct. The Renter shall not have waived or be deemed to have waived, by reason of this paragraph, any defense that it may have with respect to such claims.

No type of confetti or loose glitter is allowed, whether on tables or for throwing; Owner will charge a $500.00 clean-up fee if confetti or glitter is used.
Cleaning fee is a minimum of $150 *
Repair fee is a minimum of $250 *
Replacement fee is 5x the item's rental rate *
INCLEMENT WEATHER
Renter further agrees to arrange effective provisions so that, in the event of rain or inclement conditions, goods will be shielded from the elements and/or protected from damage.
PHOTOGRAPHY
Renter agrees that photography of their event can be used for promotional purposes by the Owner.
INSURANCE & SAFETY
Property of Renter is the sole responsibility of the Renter and/or its owner. The Renter agrees that it has procured sufficient insurance to cover the loss of such property. Renter hereby waives any claims under Owner's insurance policy for the loss of Renter's property or the property of any of its attendees or invitees. In addition, depending on the Renter's status (corporation, private company, etc.), Owner may require Renter to provide a certificate of insurance, which includes Workers Compensation insurance sufficient to cover all employees, and Comprehensive Liability insurance and property damage insurance of no less than $1,000,000 each occurrence/$2,000,000 aggregate for bodily injury and property damage.

Owner reserves the right to refuse service to anyone at any time for any reason, including and not limited to having Renter or guests removed from the premises.
PAYMENTS & CANCELLATIONS
All payments due herein shall be made using credit card or cash. Personal or cashier’s checks are subject to clearing before the reservation is finalized. Checks shall be made payable to “The Hukilau Group, LLC” at 1110 Nuuanu Ave, Honolulu, HI 96817. Any personal check for insufficient funds is subject to a $50.00 returned check fee. Total contract fees must be paid prior to the Event Date.

All cancellations must be made in writing and delivered to Owner at least 30 days prior to the Event Date hereinabove. There are no refunds for any deposit. Renter(s) is responsible for payment in full if event is cancelled within 30 days or less of the event Set-up Date as provided hereinabove. Renter(s) recognize that the foregoing cancellation policy is not intended to be punitive, but, reflect Owner foregoing actual or potential business opportunities in reserving the venue for Renter(s) and diminished ability to rent the venue within 30 days or less prior to an event date. Rain & weather events do not constitute valid cancellation.

Reservations and payments made within 30 days of the event are not eligible for any refund.
SIGNS, DISPLAYS, & USE OF OWNER NAME
The Renter shall not use the name/logo of the Owner in any promotional brochures or ads without prior approval of Owner. It is further agreed that any sign, banner or displays used by Renters may be hung with care. Any damages caused to the walls, fixtures or flooring will be billed to Renter.
SECURITY
Owner may, in its sole discretion, request Renter to take certain security measures in order to maintain security in light of the size or nature of the function. Such security measures may include the requirement to hire sufficient security personnel from a reputable agency that is approved by Owner prior to the event.
NOISE ABATEMENT
The Renter further agrees to comply with all property standards and must not significantly distract or offend any other activity. These standards include, but are not limited to, reasonable noise levels, appropriate visual displays and appropriate attendee attire. Unreasonable noise is defined as the creation of excessive and/or disproportionately loud or distracting sound of such character to annoy or disturb a reasonable guest of normal sensitivities of Owner.

Inappropriate displays are defined as anything that has not been approved by a member of Owner's management staff. Inappropriate attire is defined as attire not in keeping with the Owner setting or which creates an unsafe or unsanitary environment. Noncompliance with standards listed above may result in the possible removal of persons associated with the disturbance from the property or the termination of the event. Furthermore, continued or repeated failure to comply with any of the above standards may result in removal of such persons causing the disruption and/or items with the continued requirement of full payment of Renter's contractual obligation. The determination of non-compliance and resulting action is at the sole discretion of Owner.
WAIVER & RELEASE
The Renter agrees to release the Owner, its agents and employees, from any liability from personal injury, property damage or loss sustained by the Renter directly or indirectly resulting from the Renter's activities or participation in the contracted event. The Renter further waives, as against the Owner, its agents and employees, all claims, recourses and rights of action that the Renter might have against the Owner as a result of such personal injury, property damage or loss.
FORCE MAJEURE
The performance of this Agreement is subject to any circumstances making it illegal or impossible to provide or use Owner's facilities, including Acts of God, war, government regulations, disaster, strikes, civil disorder or curtailment of transportation facilities. This Agreement may be terminated for any one of the above reasons by written notice from the Owner.
DISPUTE RESOLUTION
Owner and Renter agree to use their best efforts to resolve any disputes under this Agreement through informal means. In the unlikely event that formal action must be taken, this Agreement will be interpreted in accordance with the laws of the State of Hawaii and the exclusive venue for any dispute arising out of this Agreement shall be in courts of the State of Hawaii sitting in Honolulu, Hawaii. The prevailing party to any litigation shall be entitled to recover, in addition to damages, all legal costs and reasonable attorney fees as fixed by the court, both at the trial and appellate levels, and in any bankruptcy case and post judgment proceedings. To the extent allowed by law, the parties hereto hereby waive the right to a jury trial in any action or proceeding regarding this Agreement.
INDEMNIFICATION
The Renter agrees to indemnify, reimburse and hold harmless the Owner, its agents and employees, from and against any and all claims, demands, losses, costs, actions, suits or proceedings by Third Parties that arise out of or are attributable in any way to the event or the activities of the Renter, its agents or employees or the use of the Owner's facilities. In this section, “cost” includes lawyer’s fees (on a solicitor and own client basis), accounting fees and expenses, court costs and all other out-of-pocket expenses. The Owner expressly does not waive its right to any indemnity to which it may be entitled in addition to that stated above.
SEVERABILITY
In case any one or more of the provisions, or portions of provisions, of this Agreement shall be deemed by any legal authority to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions, or portions of provisions contained herein shall not be in any way affected or impaired thereby.
ENTIRE AGREEMENT
This Agreement and any Exhibits hereto constitute the entire agreement between the parties and supercede any previous communications, representations, or agreements, whether written or oral. Any changes to this Agreement must be made in writing and signed by an authorized representative of each party.
NO ASSIGNMENT
The Renter may not assign or transfer this Agreement or any part thereof without the written consent of Owner. Any attempted assignment or transfer by the Renter without such consent may, at the option of Owner, be deemed to be a cancellation of this Agreement by Renter, in which case Renter shall remain liable for all cancellation charges and fees set forth herein.
RIGHT OF OWNER TO TERMINATE
If any information provided by the Renter to Owner regarding the Renter's financial status, its activities, purpose, or other material information about Renter changes or is incorrect, Owner reserves the right to terminate this Agreement in whole or part and Renter will be liable for all payments due pursuant to cancellation paragraph(s).
RIGHT OF INSPECTION/ENTRY
Owner will have the right to enter and inspect all functions. If Owner observes any illegal activity or activity that may result in harm to persons or objects, Owner has the right to immediately cancel the event, in which case all of the Renter's guests and invitees must immediately vacate the premises. In such event, the Renter will remain liable for all fees and charges related to the function pursuant to the terms of this Agreement.
ARRIVAL/DEPARTURE
The Renter agrees to begin its program on the scheduled date and time and agrees to vacate the designated space at the closing date and time indicated. Renter further agrees to reimburse Owner for any overtime wage payments or other expenses incurred by Owner because of Renter's failure to comply with these Agreements. The Renter will conduct its program in an orderly manner and in compliance with posted rules of Owner and with all applicable laws, ordinances and regulations.
PARKING
Renter acknowledges that the Owner provides no parking for the event. Renter and guests should find street, garage, or other public parking in the area. Owner is not liable for any loss or damages to any vehicle. Renter is responsible for providing safe transportation to and from paradise canyon; Owner reserves the right to call the proper authorities if required.
MISCELLANEOUS
The persons signing this Agreement for Owner and the Renter each warrant that they are authorized to bind Owner and the Renter, respectively. Any provision of this Agreement that is deemed unenforceable shall be ineffective to the extent of such unenforceability without invalidating or rendering the remainder of this Agreement invalid. Each party shall execute such other and further documents as may be necessary to carry out the intention as well as to comply with the provisions of this Agreement.
MODIFICATION
No alteration or other modification of this Agreement shall be effective unless such modification shall be in writing and signed by the parties.
HEADINGS
The headings contained in this Agreement are strictly for convenience, and shall not be used to construe meaning or intent.
EVENT RESERVATION
Upon submittal of this form, we will confirm and contact you about the space availability. Submitting this form does not constitute a guarantee of reservation. When confirmed, we will provide you with a final signed PDF.

By signing below, you acknowledge that you have read and considered this Agreement and attachments, if any. You further acknowledge and agree to be bound by this Agreement. Any changes to this Agreement must be signed by both parties.
IN WITNESS WHEREOF
The parties hereto, intending to be legally bound, have caused this Agreement to be duly executed as of the month, day, and year first hereinabove written.
ELECTRONIC SIGNATURE FOR RENTER *
Your answer
SIGNED DATE *
MM
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A copy of your responses will be emailed to the address you provided.
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