Site Manager
The Site Manager leads the site team, ensuring seamless event execution. This role involves coordinating with stakeholders, managing suppliers, and overseeing all site operations. Responsibilities include creating schedules, resolving on-site issues, and ensuring smooth operations from setup to teardown. Strong leadership, communication, and problem-solving skills are essential.Responsibilities:
-Lead the site team during setup, operation, and teardown.
-Coordinate with suppliers and stakeholders for efficient delivery of services.
-Manage schedules for the site team and suppliers.
-Address on-site issues and logistical challenges.
-Ensure effective communication between teams and stakeholders.
Crew Coordinator
The Crew Coordinator manages the labor force for the site team, overseeing the execution of labor-intensive tasks. This role involves organizing and assigning tasks, monitoring progress, and ensuring efficient and safe completion of work. Leadership and organizational skills are crucial for managing a diverse team.Responsibilities:
-Direct the labor force during event setup, operation, and teardown.
-Organize and assign tasks to the labor team.
-Monitor progress and provide guidance as needed.
-Collaborate with coordinators to align labor activities with the event schedule.
-Address labor-related challenges promptly.
Suppliers Coordinator
The Suppliers Coordinator is the main point of contact for all event suppliers, managing relationships and coordinating logistics. This role ensures timely setup and teardown of services provided by marquee, electrical, toilet, fencing, and other suppliers. Strong organizational and communication skills are key.Responsibilities:
-Manage relationships with suppliers for timely setup and teardown.
-Coordinate logistics, delivery schedules, and site access.
-Troubleshoot supplier-related issues.
-Collaborate with the Site Manager to align supplier activities with the event schedule.
-Maintain detailed records of supplier communications.
Admin Coordinator
The Admin Coordinator manages the administrative tasks within the site management team, overseeing the site office and documentation processes. This role involves handling asset sign-out/in, maintaining records, and managing communication channels. Attention to detail and strong organizational skills are essential.Responsibilities:
-Manage the site office and oversee administrative tasks.
-Handle documentation, including asset sign-out/in procedures.
-Maintain accurate records of documents and communications.
-Coordinate communication channels within the team and with stakeholders.
-Ensure smooth administrative processes during event phases.
Site Crew
The Site Crew is crucial to event execution, handling the physical setup, operation, and teardown of the event site. This role requires experienced individuals capable of heavy lifting, equipment operation, and adherence to safety protocols.Responsibilities:
-Execute heavy lifting, assembly, and disassembly of event infrastructure.
-Operate specialized equipment safely and efficiently.
-Adhere to safety protocols, including PPE usage.
-Collaborate with the team to complete tasks according to the event schedule.
-Identify and address challenges during setup, operation, or teardown.
Creative / Décor Crew
The Creative / Décor Team supports the delivery of creative builds and installations across event theming, signage, and visual environments. Roles range from technical to aesthetic, and often require a mix of construction knowledge and creative problem-solving.
Roles include:
-Rigger
-Carpenter
-Site Decor/Theming Crew
-LX Tech / Installer
-Stage Tech
-Fabricator
