St James Presbyterian Church provides the use of its rooms and services to non-profit, educational and/or charitable organizations if scheduled at least one month in advance and approved by the Church. Presbyterian Church-related organizations may use the building without charge with the approval of the Building Use Coordinator. All others must return this document for approval by the Church, along with a check for the scheduled fees and must agree to abide by the terms of this agreement.

In consideration for the use of St. James Presbyterian Church rooms and services as set forth, the organization/individual agrees to use the facilities in accordance within the following guidelines:

1. Each group will identify a contact person and notify the Office Manager of any change.
2. Payment or cancellation notification is to be received by email, two weeks prior to the usage.
3. Room use is limited to ONLY the space approved and will be at the user’s risk. The user group will be liable for damages resulting in any unexpected repairs or extra janitorial service(s).
4. Please respect other users by limiting noise levels.
5. There will be NO SMOKING OR ALCOHOLIC BEVERAGES anywhere in the building or on church grounds.
6. Room use is limited to the room(s) authorized in agreement only. Users are expected to refrain from roaming about the building.
7. Children are expected to remain in the room reserved and under adult supervision at all times. They are not allowed to roam to other parts of the building. As needed, additional rooms for childcare are to be included in the use request.
8. Rooms are to be left in the same condition as found, or better. After each room use, groups will insure that chairs, tables, equipment and materials are to be returned as found. Room thermostats are to be turned down, lights turned off, windows closed and latched. Users will remove everything brought in.
9. User groups will comply with St James’ recycling & composting program. In the event that large amounts of rubbish are generated by the user group’s activities, the group will remove it and dispose of it.
10. In every instance, the building will be vacated by 9:30 pm, unless prior approval is requested and granted.
11. The use of the piano, audio-visual equipment or the sound system will be by special request only.
12. The Sound System can on be used by authorized church member. Nothing is authorized to be added, applied, or removed from the church system. Any extra needs must be brought in by the user group.
13. Adjustments or exceptions as to the current fee schedule will be considered by the Building and Grounds Committee upon written application from an organization.
14. Rehearsals (of 1-2 hr. duration) prior to scheduled use or during another prearranged time will be permitted, as available. Usage of the facility at times other than this will be paid for as additional usage.
15. PLEASE NOTE: Some areas of the building are NOT handicap accessible. Contact the Office Manager if special needs exist.
16. Food served from the kitchen should be consumed only in the Fellowship Hall.
17. Building user will provide supplies such as coffee, tea, paper cups, etc. Groups are welcome use our china and silverware when renting the kitchen, assuming that they wash and put them away. You must request use of these items.
18. The church kitchen must be left in the same or better condition that it was found. If used, ovens are to be checked and cleaned by conclusion of event; kitchen burners and coffee pots must be turned off.