Community Crisis Center 2020 Benefit Auction Volunteer Sign-up
Welcome to the Volunteer Sign-up for the Community Crisis Center's 33rd Annual Benefit Auction! This year's auction will take place on Saturday, March 14th at the Q Center, 1405 5th Avenue (Rt 25) in St. Charles. Volunteers are needed during the day for setup, as well as during the evening. Volunteers are also needed for wrap-up on Monday morning.
Additional descriptions of volunteer positions are available in the Volunteer Packet at
Because volunteer support is so integral to our event, we rely on you to honor your commitment. Please note the time commitments you are signing on to. A reminder email of your commitment will be sent the week before the event. If you have any questions regarding the volunteer positions, please do not hesitate to contact Melissa Owens at (847) 742-4088, x152, or via email at
We are so happy that you have volunteered to help with our largest fundraiser of the year. This event is only made possible by the dedication of our volunteer staff. Your involvement helps to ensure that the Community Crisis Center can continue our mission of serving our community members in crisis. Thank you so much!
Volunteer's Contact Information
Which organization or group are you representing, if any?
Please select the job and shift you prefer to help with (check all that apply). The Volunteer Coordinator will make every effort to assign you to your preferred job. In order to provide an enjoyable evening for our guests, we may have to shift your position in order to make sure that we have adequate coverage in all areas. You will receive a final confirmation of your volunteer slot via email.
Daytime Volunteer Positions
3 daytime volunteer positions are available. You may sign up to be both a Delivery Volunteer and an Item Distribution/Display Volunteer, as those do not overlap.
Delivery Volunteer (2 needed)
Load auction items stored at the Crisis Center into the rental truck. Must be able to lift heavier items.
7:30am until 9:00am
Auction Item Distribution/Display Volunteer (50 needed)
Work in teams to organize auction items and display them appropriately on tables for the silent auction. This is a fun position if you like to work collaboratively, have a good eye for detail and like to work with displays! Additional help will be needed to help unload auction items from truck at the Q Center, including heavier items, and to help set up game tables.
9:00am until 2:00pm
Decorations Volunteer (10 needed)
Work in teams to decorate entrance and banquet areas. This is a fun position if you like to work collaboratively, have a good eye for detail and decorating.
9:00am until 2:00pm
Evening Volunteer Positions
6 categories of evening volunteer positions are available on this form.
An additional Data Management/Check Out position is also available; if you have worked Check Out before, please confirm your availability with CCC staff member Theresa B., or contact the Volunteer Coordinator at
Welcome / Check-In Volunteers (Position Filled)
Greet guests upon arrival at the check-in desk and thank them for attending, verify reservations, provide guests with Auction booklet and instructions, answer general questions.
4:45pm until 8:00pm
Guest Concierge (1 needed)
Guest Concierge volunteers will be responsible for directing guests to their tables and/or silent auction & game tables, selling raffle tickets on the floor, explaining the rules of our Heads or Tails game and selling beads on the floor, answering guest questions, and will act as a point person for general information. This is a very engaging position as Guest Concierges will be circulating the room; ability to walk comfortably and a willingness to talk to Auction attendees is necessary for this position.
5:00pm - 9:00pm
Silent Auction Volunteers (See Below)
Silent Auction Volunteers will monitor an assigned number of silent auction tables, answer bidder questions and encourage bidding and conversation about auction items, efficiently close items that were purchased at “Buy it now” price, close each section at the prescribed closing time, retrieve gifts and/or help people get purchased items at the end of the Auction.
Table Monitors: 5:00pm - 10:00pm (16 needed)
Bid Sheet Monitors: 5:00pm - 9:00pm (2 needed)
Section Closing Volunteers: 7:15pm - 8:45pm (2 needed)
Additional Table Assistants for Auction Item Retrieval: 9:15pm until 10:00pm (8 needed)
Game Table Volunteers (Position Filled)
Game Table Volunteers will run the assigned game table (beer pull, wine pull, gift card pull). Volunteers for the beer pull or wine pull must be 21 years of age or older. These are chance games where participants may win a prize; the volunteer will interact with game participants at the table, collect payment and retrieve the prizes.
Live Auction Volunteers
Live Auction Volunteers will assist in the Live Auction by running bids to the checkout area, showcasing items, and assisting with bidding on the floor. Live Auction Volunteers will meet with the Auctioneer early in the evening to review placement during the Live Auction.
Live Auction Runner 8:45pm until 10:00pm (2 needed)
Live Auction Floor Spotter 8:45pm until 10:00pm (7 needed)
Clean Up Volunteers (20 volunteers needed)
Clean Up Volunteers will assist guests to their cars with their purchases, pack decorations and unsold auction items into bins, and load bins into the rental truck.
9:30pm - 10:30pm
Monday, March 12th Volunteers
Unloading Volunteers (6 needed)
Unload auction items brought back from the Q Center on the rental truck, and bring them into the building for storage.
9:00am until 10:00am
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