Dear Parent/Guardian:

In an effort to continuously serve members during the Club closure, Boys & Girls Clubs of North Alabama is providing distance-based, virtual programming for Club members, through which Club staff will facilitate program activities using online platforms. Boys & Girls Clubs of North Alabama will use software, tools, and applications provided by third parties that members, parents/guardians and/or staff will access via the Internet and use for purposes of communication and programming. These online platforms include: Google Docs, Google Classroom, Google Hangout Meet, Newrow, Flipgrid.

This letter seeks consent for your child to utilize the aforementioned online platforms for distance-based, virtual Club program purposes. Please be aware that each application collects different information about its users and has its own privacy terms and conditions to which members must adhere. Please review these carefully before registering your child.

In order to participate in virtual Club programming, you will need to provide the following:
• Internet access
• Internet-accessible device
• Login information or passwords (provided by BGCNAL)

We will use the online applications for the following program activities:
• Google Docs - Document sharing and collaboration
• Google Classroom - Document sharing and collaboration
• Google Hangout Meet - Video Conferencing, Group Chats, Sharing, Collaboration
• Newrow - Video Conferencing, Group Chats, Sharing, Collaboration
• Flipgrid - Video Conferencing, Group Chats, Sharing, Collaboration

Our commitment to keeping the young people we serve safe is always our number one priority. Boys & Girls Clubs of North Alabama will actively monitor member activity on online platforms and will make every effort to protect member information by, among other things, maintaining control of, and access to, the data collected; prohibiting re-disclosure of member information; limiting the purposes for which the online platforms may use member information; ensuring there is no advertising and that no member information is collected for commercial purposes.

Further, all activities online must comply with Boys & Girls Clubs of North Alabama’s safety policies, including our Privacy Policy located on our website.