Sip Idaho - Vendor Registration Form
Date & Time: Saturday, July 9th, 2022 (During Idaho Spirits Month!)
VIP & Industry Hour: 4-5pm
General Admission: 5-7:30pm
Event Address: Riverside Hotel - 2900 W Chinden Blvd, Garden City, ID 83714
Our 2022 event will be entirely indoors this year, so we can all stay out of the hot July heat!
Booth Cost: $250 (Includes space at the event to promote your brand, table, tablecloth, 2 chairs at your booth, dump bucket/pitcher, ice, and your logo with a link to your website from our event website!). Please Note: Your vendor booth fee is non-refundable. However, just like our ticket sales, it is transferrable. If you find at the last minute you are unable to attend and man your booth space, you can still hire a local bartender to pour for you -or- You can find another brand to take over your booth space/take your spot.
What do I need to bring?
-Disposable sample cups for up to 500 attendees
-Small trash can to set in front of your booth for disposable sample cups
-Ice bucket if you will be sampling chilled products
-Banners (Table top and standing banners only. Please do not hang anything on the hotel walls.)
-Drink Recipe Cards/Sales Sheets + Stands to put them in
-Distillery Information/Flyers + Stands to put them in
-Bar Mat and/or Bar Towels for potential spills
-Promotional items and giveaways for up to 300 attendees during VIP hour. This is optional during the first hour, at your discretion.
-Pour spouts (Per Idaho's liquor sampling laws, it is required that all liquor vendors have 0.25 oz measured pour spots on their bottles. Please plan ahead and order these online. Local restaurant supply stores do NOT have these in stock.)
-Liquor sample bottles (These must be purchased through the Idaho State Liquor Division, which will have a small white "sample bottle" tag over the barcode noting that you are pouring from a sample bottle -AND- You MUST have a receipt for that purchase at your booth, if asked by an Alcohol Beverage Control officer.)
-Your hearts, smiles, and enthusiasm about sharing your brand and products with the public!
Insurance: Once you apply and pay for your booth fee, please send us a copy of your event general liability insurance certificate listing "Rachelle Kelch dba Sip Idaho" as additional insured for the event. Our address is "3258 N. Yellow Peak Place, Meridian, ID 83646" for the certificate. Please place the following note in the description area: "Rachelle Kelch DBA Sip Idaho included as additional insured with respect to general liability and liquor liability for the Sip Idaho Liquor Tasting event on 07-09-22 at Riverside Hotel located at 2900 W Chinden Blvd. Garden City, ID 83714". This is typically a $1 million policy, which will need to include Liquor Liability, if you are pouring liquor samples. This can be obtained as a rider to your existing business insurance policy, but you may need to pull an event policy, depending on what insurance you already carry. We recommend you contact your insurance carrier and/or attorney for further details. We can send you a sample of what is needed, if you have any questions or need assistance! Please email insurance certificates to Lauren Hailey at Admin@SipIdahoEvent.com.
The venue will be open at 2:00pm on Saturday, July 9th, for vendor set up. If you are staying at the hotel and would like to coordinate an earlier set up time, please contact Rachelle Kelch, Event Coordinator, at 208-350-9589.
Please Note: This is a 21+ event. Although we all love our babies and pets, they are not allowed in the venue throughout the duration of the event.
Important: The Riverside Hotel does not allow the use of glue, nails, tacks, or staples in the venue space. This includes the use of open flame. There is no smoking of cocktails permitted due to fire restrictions. Please make sure to follow these guidelines when decorating and planning for your booth in order to avoid any additional fees.
Per City Code, anyone pouring liquor must be TIPS, SafeServe, SureSell Now, A+ Server Education, or Boise Police Alcohol Server Training certified. Classes may be taken online between now and the event, and pricing varies, depending your class choice. Please note in the attendees area below who is certified. Please send in your proof of certification to Rachelle@SipIdahoEvent.com, immediately after Registration, in order to avoid any delays in acceptance of your booth space. A secondary non-certified person may man your booth and talk about the brand, distillery, etc, but not pour. We highly recommend that you attend the event yourself in person and use your time in Idaho to work the market. If that does not work out, certified bartenders are available for hire for an additional $150/booth space for the evening.
Traveling to attend the event and man your own booth? Great! The Riverside Hotel has a limited number of rooms available to our vendors at the discounted rate of $180 per night on Friday + Saturday, July 8th-9th, 2022. (The going rate is currently $220+.) You will need to reserve your room by calling the Riverside Hotel at (208) 343-1871 and ask for the "Sip Idaho" discount. There is a limited number of discounted rooms available, so once you have confirmed your booth space with our team, we encourage you to reserve your hotel room right away, before the discounted rooms are gone.
Parking: There is plenty of parking in the front (and back) of the hotel. We encourage vendors to park near the side of the hotel to unload into the event space, and then move your vehicle to the back of the hotel, in order to make room for event attendees. In consideration of those attending the event, please try to leave open space near the front of the hotel.
New Classes This Year! We have added optional paid classes that attendees can take earlier in the day, prior to the grand tasting event for 2022. So far we have the following classes confirmed: Cocktailing at Home with Master Mixologist, Ricky Lyn from Las Vegas; Scotch vs. American Single Malt Whiskey - Taste and Learn the Difference; Gin vs. Vodka - It's not your Grandpa's Gin! Featuring author A.J. Temple; Cooking with Whiskey -- We are still looking for a local chef to collaborate with us on this class!; Potentially more options coming soon!
**If you or someone you know is interested in teaching a class, or has another class idea to add to our offerings, please reach out to our team! We would like to finalize our class offerings soon!**
Sponsorship Opportunities: For 2022, we are looking for Sponsors! If you are interested in getting your brand name out to several hundred attendees, we are looking for a company with branded cocktail shakers for our Mixology class, about 40-50 of each will be needed, and we will allow attendees to take them home after the class. We are also looking for branded flight boards for our gin class, about 40-50 of each will be needed. Please let us know if you are interested in sponsoring any of these items, so we an get your company name up on our website and in promotional materials!
Vendor Post-Event Happy Hour: Please tear down your booth and load out immediately following the event. Then, join us for a drink and relax at the Riverside's Sand Bar (outdoors) to network with your fellow industry friends! Food and beverages are available for purchase, post-event.
Questions? Contact Rachelle Kelch at (208) 350-9589 or Rachelle@SipIdahoEvent.com
Please note: Upon submission of this Vendor Registration Form, your booth fee is due immediately to secure your vendor spot. We prefer that you mail us a check. Please make it out to "Sip Idaho". Our address is 3258 N. Yellow Peak Place, Meridian, ID 83646. Otherwise, if you prefer to pay via credit card or bank transfer, you may choose that option below, and there is an additional $25 service fee added for processing credit card transactions. If you choose to use a card, we will invoice you with an email link for payment. Your booth space will not be confirmed until we receive your payment, either via check or card. Additionally, please submit your Bartender Certifications + Certificate of Insurance for the event as soon as possible after registration, to finalize your booth space and confirm your attendance. Thanks so much, and we look forward to the best Sip Idaho event yet!!