Ithaca Apple Harvest Festival 2017 Craft Vendor Application
The Downtown Ithaca Alliance is pleased to announce the 35th Annual Apple Harvest Festival Presented by Tompkins Trust Company. Last year was such a wonderful success, we are looking forward to working with you all again this year. Attracting an audience of over 35,000 people, the festival will be held on:

September 29 (Friday, 12 - 6pm)
September 30 (Saturday, 10am - 6pm)
October 1 (Sunday, 10am - 6pm)

The deadline for entries is Saturday, August 26th. 2017. Acceptance emails will be sent on a rolling basis ending in the first week of September. Applications received after the deadline will be placed on a waiting list in the order in which they are received.

If you should have any questions about any of these guidelines, please do not hesitate to contact me. We looking forward to working with all of you! Once accepted, a more detailed vendor guidelines document will be sent to you!


*Lodging information can be found at www.visitithaca.com

~Tatiana Sy
Special Events Director
Downtown Ithaca Alliance
607-277-8679
eventsdowntownithaca@gmail.com - Please put your business name and 'Apple Harvest Craft' in the Subject Line.

INDIVIDUAL RESPONSIBILITIES/RULES
*Work submitted and sold must be the original work of the entrant. Commercial and manufactured items will not be allowed, and the Show management reserves the right to have you remove unacceptable merchandise from the display area. Each crafts vendor will handle her/his own sales. Collecting and reporting of sales tax is each craft vendor's responsibility.

*Your booth must be kept neat and clean. Your table should be covered to the ground and boxes must be hidden from view. Trash must be disposed of and recycled properly. Access to the stores and businesses must be maintained at all times. No alcoholic beverages are permitted. Ithaca has an open container law that is strictly enforced.

*We will have staff members walking around doing schedule Craft Relief Visits throughout the weekend to give you an opportunity to leave your booth for a few minutes.

*No awnings are allowed on tents as these interfere with the fire lane.

*You can park in the Parking Garage on Cayuga Street, across from the Hotel Ithaca or in the Green Street or Seneca Street garages. Parking is $7 for the day on Friday in the garages. Event parking is in place for $5 per day on Saturday and Sunday. If you cannot fit in a parking garage (7 foot clearance, no trailers), please indicate below that you'd like to make arrangements.

PACKING UP AND LOAD OUT
*At the end of the show on each night we must wait until the Ithaca Police Department clears the area for vehicles. This may take until 8pm or longer depending on crowds.

*We are not able to permit ANY vehicles into the area until this clearance is obtained. You may use a hand truck and the loading zones at the end of each intersection to remove your items prior to this clearance.

*You should pack your booth and place it on the sidewalk, directly behind your booth spot BEFORE you retrieve your vehicle.

*A show coordinator will be walking the site during tear down to help direct traffic. Please do not retrieve your car until you are told to by staff. Any violation of a staff person or Police Department officers directions will result in your not being included in future festivals, and possible ticketing, fines or other police action.

SECURITY
*Security during the festival is provided including overnight staff. However, we advise removing any valuable items from your site. You are able to leave your tent and belongings in place overnight.

*Please report any issues to the coordinator immediately so that they can be resolved.

Name
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Business Name
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Address
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City
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State
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Zip Code
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Phone
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Email Address
Please make sure the email address you provide as accurate. If you misspell your email address, you may not receive important event information.
Your answer
Sales Tax ID Number
Your answer
Medium
Choose as many as apply
Required
Describe your work and how you make it
Your answer
Describe a booth location you have enjoyed in the past or please notify us of any special requests.
Your answer
Do you need trailer or handicap parking?
If so, please provide exact measurements in feet from the front of your vehicle to the end of your vehicle or trailer. This will help us determine if we need to reserve one or two parking spaces for you. On-Street Parking is $13.50 on Friday and free on the weekends. Spaces are very limited and we will try our best to accommodate each request, however we cannot guarantee. Size: If you cannot fit in a parking garage (7 foot clearance, no trailers allowed in garage)--you qualify for special arrangements.
Your answer
What days will you attend Apple Harvest Festival?
Booth Fees
All booths are 10' x 10'
Friday: $100.00
Saturday & Sunday: $200.00
Friday, Saturday, & Sunday: $300.00
Corner Booth (3 Days): $375.00

Non-Refundable Application Fee: $20.00

**If you would like a 10' x 20' booth, please double the booth fee only.
Refund Info: If you apply and are accepted, you have until September 13 to notify eventsdowntownithaca@gmail.com by email of your cancellation to receive a refund of your booth fee. If you cancel after September 15, you will not receive a refund of your booth fee.

Please send in two (2) separate checks for each fee made out to the Downtown Ithaca Alliance. Booth fee checks are not cashed until you are accepted and will be returned if not accepted.

Send checks to:
Downtown Ithaca Alliance Attn: Apple Harvest Craft
171 E. State St. Center Ithaca, PMB #136
Ithaca, NY 14850

IMPORTANT: TYPE OF BOOTH SPACE
PLEASE READ THIS CAREFULLY:While Cayuga Street Booth Space remain the same in terms of layout, please note that we have increased rates and there is a premium for corner booths. Corner booth space requests will be acknowledged first come, first serve and we will confirm requests in a timely manner. Corner booth spaces are only available for 3-day vendors. Corner booth spaces qualify as the first two booths on each side of the following street corners: Cayuga & State, Cayuga & Seneca, Cayuga & Buffalo. ARE YOU A MERCHANT IN THE BID (EXCLUDING FOOD)? We have a merchant rate available so please select that option below. Booth allotments at this rate are space pending as we have to first accommodate merchants who reside on the space where the event is happening.
If you chose a CORNER BOOTH space, please opt in for either Primary and/or Secondary preference. Corner booth spaces qualify as the first two booths on each side of the following street corners: Cayuga & State, Cayuga & Seneca, Cayuga & Buffalo. If you opt for the Primary option only, and we run out of spaces, you will automatically be assigned a standard booth space and rate.
Note the total combined amount of the TWO(2) checks you will be sending the DIA.
Your answer
How Many Years Have You Participated in Apple Harvest Festival? (For Press Purposes)
Your answer
Please confirm that you have provided a working website link or will submit photos of your work and have sent the DIA a photo of you working in your workshop space
Required
Complete the checkbox before submitting your application
As an exhibitor, I agree to comply with the rules and regulations of this event. That, in consideration of my application being accepted, I intend to be legally bound; that I do hereby, for myself and my heirs, executors, administrators, successors and assigns release and forever discharge any and all rights and claims for damages which I may have or here-after accrue to me against the City of Ithaca and the Downtown Ithaca Alliance, and their employees, officers, volunteers, members, and board of directors for any and all damages, losses and injuries sustained to me and/or my property during the Apple Harvest Festival. I hereby agree to indemnify, hold harmless and defend the aforementioned entities from any claim of action for property damage, personal injury, and/or wrongful death. I attest that I am physically fit and am responsible for my own actions. I verify that I will be present at the show and that all work shown will be my own original work. I understand that commercial, imported, and manufactured items are not allowed. I have sent in two (2) separate checks made out to the Downtown Ithaca Alliance. I have enclosed a self-addressed envelope with sufficient postage to return my images (if required). I have included three (3) slides or good quality color photos with my name or an adequate website address that displays my work.
Required
Signature
By typing your name, you are agreeing to the guidelines stated above
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Date
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