All exhibitors must complete an application form. Online is preferred. Alternatively paper forms can downloaded from www.oaklandearthexpo.com for offline submittal. The APPLICATION DEADLINE is March 24, 2017.Direct questions to firstname.lastname@example.org or (510) 238-7611.More information at www.oaklandearthexpo.com.
Participation Guidelines*Exhibitor participation is subject to the approval of event organizers.*Exhibitor participation is free of charge.*RELEVANCE TO EVENT: Applicants must describe how your work contributes to “the sustainable urban environment”. Tell us how you plan to engage attendees (interactive exhibits encouraged!)– especially how you will offer attendees ways to make personal environmental commitments, and take action. *Exhibitors who are selling merchandise must provide description of the items proposed for sale, including explanation of how the items constitute "green" or "environmentally friendly" products or alternatives. Items must be preapproved by event organizers. *Exhibitors who are selling merchandise must have a valid California Seller's Permit and a valid Oakland Business Tax License at their booth on the day of the event. *All applicants will receive an email confirmation once application is received. Applicants will also receive an email confirmation acceptance into the EXPO event.
Logistics/Set-up*All exhibits must be freestanding. There are no walls or other structures available to use as support.*This is an outdoor Expo! Exhibitors should be prepared for a variety of weather conditions. The event will go on despite moderately bad weather, such as wind or damp overcast conditions. In the event of heavy rain, the event will be cancelled. A rain cancellation call would be made 24-48 hours in advance of the event. *There is limited on-site access to electricity or water at this event. Everything necessary for any exhibit display (e.g., structural equipment, backdrops, signage/banners, display materials) must be provided by the individual exhibitors.*A special unloading/loading area will be available for your setup/breakdown activities before and after the Expo.*Each exhibit space is approximately 10' x 10', with one (1) eight-foot table and two (2) chairs provided free-of-charge. (If additional space is required, please indicate your needs on the Registration Form, and every effort will be made to accommodate your request.)*Each food vendor is allowed space for a 10' x 10' ACDHS (Alameda County Health Dept.) approved food-service booth. One 8-foot table and two chairs will be provided for each vendor/exhibitor along with additional tables and chairs in the food booth area. (If additional space is required, please indicate your needs on the Registration Form, and every effort will be made to accommodate your request.)*Food exhibitors are expected to be self sufficient. o Vendors will not have water access at this event. o There are a limited number of 20A 120V GFI protected circuits available to vendors and exhibitors upon advance request. Vendors must provide their own extension cords. For the safety of the plaza users all temporary electric lines must be secured to protect pedestrians from trip and fall hazards. *Alcoholic beverages may not be sold.*One parking validation per exhibitor will be issued upon check-out. Exhibitor parking will be located in the City Center West garage, located at 12th St. & Jefferson, approximately 3 blocks from the event. A limited number of on-street spots located within 1-3 blocks of the plaza may be requested in advance for exhibitors with special needs. Exhibitors who do not use the garage authorized for event validation will not be reimbursed for any parking charges paid, or for parking at any other location.*You are responsible for your booth, merchandise and belongings at all times. Please do not leave valuables unattended.
Event Day Schedule8:30 A.M. Registration and vendor display set-up opens10:00 A.M. Official start of the Expo2:00 P.M. Conclusion of the Expo; vendor display breakdown and removal