New Sport Club Application

I would like to take a moment to thank you for expressing interest in creating a new Sport Club at the University of New Brunswick. Organizing and involvement in a club can be a very rewarding venture for all that are involved but prior to beginning club activities the approval process must be completed.

Below you will find the Sport Club Application form. Each new applying club is required to complete this application in order to be considered for the Sport Club program. A checklist has been prepared and included in order to ensure that all the appropriate steps are completed.

Please be sure that your application is complete and accurate. The information you provide will be used to support your request for sanctioning into the UNB Sport Club program. Should you have any questions or require further assistance, please contact me directly at jcress@unb.ca.

APPLICATION PROCESS
1. The Coordinator will meet with all Club applicants.
2. Applicants are to submit all required forms and documents.
3. UREC will review the application and render a decision on ratification status.
4. If status is granted, the Club can immediately start to organize themselves and begin participation during the approved term.
5. Once approved, newly ratified clubs will be on probation for a period of one calendar year. If clubs have not met the requirements of the Sport Club program by the end of this probation period they will be de-ratified.

REQUIREMENTS
UREC will evaluate an application based on its merits with regard to the best interest of the University community and Recreation Services. Any group proposing to start a new Sport Club must provide evidence that:
a. Its membership is open to all UNB students and UREC members (typically a maximum of 35% of the participants may be non-student members);
b. It intends to carry on activities that do not infringe any federal, provincial, and municipal laws, nor any UNB or Recreation Services policies and procedures;
c. It does not share the same mandate as an existing UREC Sport Club or any Club that has been de-ratified within the last year.
d. It is an activity-based Club, whose mandate is recreation and/or physical activity.

NON ACCEPTANCE
An application may be denied based on the following:
1. An insufficient number of students willing to support the new club.
2. A lack of on-campus or off-campus facilities.
3. The expense to run the club is greater than the financial viability.
4. The inability to purchase additional liability insurance for the club.
5. Duplication of a similar club that already exists and is active.
6. Does not support UREC’s mission.

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    REQUIRED SUPPORTING DOCUMENTS

    Please include the following documents/forms with the application: a. Proposed Financial Statement b. Proposed Club Activity Schedule (training and competition schedule, if applicable) c.. Proposed Fundraising Activities (if applicable) d. Proposed Club Constitution (draft) e Proposed On Campus Facility Requests f. Club Steering Committee g. Coach/Instructor information, (if applicable)

    GENERAL SPORT CLUB OBLIGATIONS

    • Annual Year End Report. • Completion of all Sport Club Program paperwork in a timely manner including membership, travel and assumption of risk forms. • Attend all appropriate meetings as called by the Sport Club staff. • Communicate regularly with Sport Club staff. • Demonstrate the ability to handle club finances in an appropriate manner. • Participate fully in the risk management directives of the Sport Club Program. • Construct and maintain a constitution and bylaws (these should act as a guide to the club’s mission and goals). • Develop and maintain a leadership structure approved by the Sport Club Program staff. • Ensure that only eligible members are participating in practices and competitions. If your club no longer meets eligibility or fails to uphold the obligations of the Sport Club Program, your club is no longer be entitled to the privileges granted to registered Sport Clubs.

    Application Agreement

    I, as the representative of the proposed club, herby state that the information provided in this application is truthful and complete. The submitted name below represents my electronic signature. My electronic signature below indicates the desire to continue to the next stage of the application process for consideration as a Sport Club in the Department of Recreation Services. Permission is given to the Department of Recreation Services to verify the information that has been provided. We (the proposed club) understand that if approved, all financial, travel, equipment, membership, facility and competition issues will be subject to the policies of the University of New Brunswick and the Department of Recreation Services. We (the club) further understand that violation of any of these policies may be cause for termination of the Sport Clubs status.
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