2019 Memphis Japan Festival Performing, Cultural Lecture and Martial Arts Guidelines and Application

This is an application for the 2019 Memphis Japan Festival to participate as a Performing Artist, Martial Artist or Lecturer.

Date: Sunday, September 29, 2019
Place: Memphis Botanic Garden
Time: 10:00 a.m. to 5:00 p.m., rain or shine

The Memphis Japan Festival celebrates the culture and traditions of Japan. So, performances, lectures and demonstrations should reflect some aspect of or connection with Japanese culture.

The Festival has a full day of live performances and lectures. The Memphis Japan Festival Planning Committee will make every effort to accommodate performance or lecture time requests. Final decisions regarding scheduling are made by the Planning Committee.

Applications are due by August 9, 2019. Performance or lecture times may not be available for applications submitted after this deadline. Performers and lecturers will be notified within 5 days after the application is received confirming acceptance.

Performers are invited to display information and materials related to the performance, however performers are responsible for the sale or distribution of information or related products. Please indicate on the application form if this something you wish to do.

Performers are personally responsible for medical and personal injury insurance.

The Memphis Japan Festival Committee regrets that it is unable to compensate its performers and lecturers.

If you have any questions, please email gbyrn@comcast.net or call 615-663-6060.

We look forward to seeing you at the 2019 Memphis Japan Festival!
Name of Affiliation, Organization, Performer or Lecturer *
Your answer
Contact Name (If minor, include name of parent or guardian) *
Your answer
Contact Title *
Your answer
Mailing Address *
Your answer
Telephone Number *
Your answer
Email Address (If minor, email address for parent or guardian) *
Your answer
Website Address
Your answer
Your name or name of your organization as you would like it to appear in Festival publications *
Your answer
Number of participants in your group *
Your answer
Describe your group or lecture *
For example, what kind of group are you? Where are you from? In what kind of music, dance, martial arts, etc. do you specialize? Include information that you would like publicized - your history, traditions, training, number of participants, places where you have performed, awards or distinctions, etc.
Your answer
Is yours a stage or roaming performance? *
Special requests
Assistance, special equipment, electricity, etc.
Your answer
Unloading *
Do you need help unloading? If yes, how many people will you need?
Your answer
Equipment *
Do you need mics (standing, lowered, hand-held), CD player, tape recorder, table(s) or chair(s)? If yes, how many?
Your answer
What instruments will you bring for your performance?
Your answer
Performance or lecture time *
Performers are usually allocated 10 minutes to perform, plus 5 minutes for set-up and 5 minutes for breakdown. Lecturers will have between 20-30 minutes. The Memphis Japan Festival Planning Committee will do its best to accommodate your preference, but choices are not guaranteed. Please indicate your 1st, 2nd, or 3rd preference time slots from these choices - 10:00 a.m.-12:00 p.m., 12:00 p.m. - 2:30 p.m. and 2:30 p.m. - 5:00 p.m.
Your answer
Do you want to display information and/or sell materials? If yes, what?
Your answer
2019 Memphis Japan Festival Participation and Release Agreement *
1/ I hereby FULLY AND FOREVER RELEASE, the Japan American Society of Tennessee, Inc., The Memphis Japan Festival and the Memphis Botanic Garden, and any of their related entities, subsidiaries, affiliates, and their respective officers, directors, agents, servants, contractors, representatives, employees, heirs and assigns (individually and collectively, the “Releasees”) from any and all liability, claims, demands, actions and causes of action of whatsoever kind or nature, either in law or in equity, known or unknown, arising out of or related to any of my participation in the 2019 Memphis Japan Festival as a performing artist or martial artist on September 29, 2019 ( "the Activity"). 2/ It is my intent that this agreement shall be binding upon myself, the Participant, the members of my family, my spouse, heirs, assigns, guardians, and personal and legal representatives, both as to claims which may be asserted by such parties on my behalf and otherwise, and shall be deemed as a full and complete release by all such parties. The provisions of this agreement are intended to be as broad and inclusive as permitted by the laws of the State of Tennessee and shall be governed by, construed and interpreted according to the laws of the State of Tennessee without regard to the conflicts of laws or principles thereof. If any portion of this Release and Waiver is held by a court of competent jurisdiction to be invalid, it is agreed that the remainder shall, notwithstanding such holding, continue in full force and effect. 3/ By checking the box below, I acknowledge, represent and warrant, as follows: (a) I have read this agreement, understand it, and I am acknowledging it voluntarily as my own free act and deed; (b) no oral representations, statements or inducements have been made to me in connection with this agreement; (c) this agreement contains the entire agreement between the parties; (d) I am fully competent and at least eighteen years of age, or a parent or legal guardian of a minor child with complete authority to grant this release and waiver on the minor child’s behalf, and have executed this agreement for full, adequate and complete consideration fully intending to be bound by it; and (e) I understand and acknowledge that the Releasees are relying upon my acknowledgments, representations, warranties and agreements contained in this agreement in permitting me to engage in the Activity. 4/ I agree to indemnify and to defend the Releasees from and against any and all causes of action, demands, suits, liabilities, claims, damages, losses, costs and expenses, including but not limited to attorney’s fees and court costs that any of the Releasees incur (directly or indirectly) in any way related to or arising out of my participation in the Activity, whether caused by the negligence of the Releasees or otherwise. I also agree to indemnify and defend the Releasees if any of my acknowledgments, representations, or warranties above are wrong or false.
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