Equipment Approval Request Form - School Nutrition Programs
Capital Expenditure Approved List

Per the United States Department of Agriculture (USDA) Policy Memorandum SP 31-2014, any equipment appearing on the Montana School Nutrition Programs Equipment List has prior State Agency approval. Therefore, the program operator may purchase those equipment items following proper federal, state, or local procurement procedures as applicable without submitting a request to the State Agency for approval.
SP 31-2014
https://drive.google.com/file/d/1PSryTWfoa3BRU8RYg6lU33HFpMF0YfvS/view?usp=sharing
Equipment List
https://drive.google.com/file/d/183WXvOO92jSv5D1xDJPq21QR0HJQFj_5/view?usp=sharing

Submitting a Capital Expenditure Request for Other Equipment

For any capital expenditure requests using School Nutrition Program funds with a unit cost of $5,000 or greater and/or that are not included on the USDA approved list, program operators must submit a completed Equipment Purchase Request Form for the State Agency to review and approve.

Contact the Office of Public Instruction, School Nutrition Programs at 406-444-2501 if you have any questions about equipment purchases.
School Food Authority (SFA) *
Name of person submitting request *
Email address *
Phone number *
For any capital expenditure requests using School Nutrition Program funds with a unit cost of $5,000 or greater and/or that are not included on the USDA approved list, please provide the following information for State Agency review for approval. *
Required
Type of equipment requested *
Is this an emergency (e.g., replacement of delivery vehicle) *
Required
Description of the equipment including what it is and how it will support the operation or maintenance of the nonprofit school food service *
Estimated Cost of equipment (please email files of quotes/bids to snpinfo@mt.gov) *
Explain how the old equipment that still has value will be disposed of and that you acknowledge that any proceeds from the disposition of the equipment will be used to offset the cost of the replacement equipment *
Required
Name of the Authorized Representative of the SFA's School Nutrition Program *
Submit
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