Prospective CLS Team Members should: be strong communicators, very responsive to email, enjoy working in teams, plan on not going abroad for the academic year, and be willing to commit 1-4 hours a week (depending on role) and up to 8 hours a week in the month leading up to the conference. We will contact selected applicants for interviews.
CLS is currently accepting applications for the following positions:
Director: The Directors coordinate with each other to in designing the conference's annual theme, organizing periodic executive board meetings, coming up with an organizational schedule for the school year, strategically planning outreach to invite speakers. Ultimately, they are responsible for ensuring the timely progress and organization of the conference across different sub-committees. Common annual questions are how to best identify new funding sources and partnerships. They will work to know each team member such that they can build a productive team both on on their own campus and on their sister campus.
Deputy Director:The Deputy Director works with the Director to oversee all aspects of the conference, such as curating the speakers and communicating directly with leading U.S.-China experts to recruit them to the conference. In addition to deciding the overall direction of the conference (theme, programming, etc.), the Director and Deputy Director work together to oversee the other team committees to coordinate fundraising, marketing, logistics and delegate selection. They maintain relationships with institutions like Phillips Ambassador and Duke Kunshan University, as well as the CLS advisory board. Deputy Director applicants should have excellent written and oral communication skills.
Fundraising Chair:The Fundraising Chair works to procure the funds required to run the conference each year. The Fundraising Chair is responsible for drafting the appropriate paperwork in support of internal and external grants. Responsibilities also include negotiating department sponsorships, student senate funding, crowdfunding, and procuring other outside sponsorships and private donations. The Fundraising Chair must be excellent at communicating and building relationships with CLS supporters.
Publicity and Outreach Chair:The Publicity and Outreach Chair conducts marketing and promotional activities for the conference, publicizing the conference on the Duke and UNC campuses as well as to universities across the U.S., China, and other countries. The chair will conduct the crucial job of growing the conference's reputation in the United States and internationally as well as attracting promising delegates to the conference. Responsibilities include holding information sessions on campus, managing social media accounts and website content, reaching out to relevant university departments, and developing an alumni ambassador program. Logistics Chair:The Logistics Chair is a vital member of the Executive Team who manages the nuts and bolts of conference, scrounging the best grub and buses for the best price possible. Logistics arranges housing, meals, and transportation for delegates and speakers, and secures the conference venues. The Logistics Chair maintains relationships with partner hotels, restaurants, and venues.
Treasurer:The Treasurer is responsible for managing the conference's financial matters. The Treasurer is required to pass the annual Student Congress Treasurers Test and to undergo an officer orientation session. The Treasurer will also work closely with the conference's Fundraising Chair to determine a budget for the conference and to help secure sponsorships. Other responsibilities also include but are not limited to transferring funds to the conference's accounts, arranging payments to the conference's partners, attending finance-related meetings and providing monthly financial reports to the Executive Team.
Graphic Designer:The Graphic Designer will produce designs for conference and publicity materials. These items include but are not limited to promotional materials for funding and delegate recruitment, online banners and ads, and informational pamphlets. Individuals applying for this position should be proficient in programs such as InDesign, Photoshop, and Illustrator.
Team Positions:Individuals seeking a more flexible time commitment are welcome to apply to be a member of the Executive Board as members of the Finance, Publicity and Outreach, or Logistics teams. These individuals take direction from their committee chairs, but nonetheless play an important role in the conference's direction and execution. Those seeking a team position should specify their team of choice in their application. The deadline for the Director and Deputy Director positions is Sunday, April 28th at 11:59PM. Applications for all other positions are due Sunday, May 12th at 11:59PM.
Please contact firstname.lastname@example.org with any inquiries.