2019 Ramona Art & Wine Festival Winery Application
Application to participate in the 2019 Ramona Art & Wine Festival for sampling of wine, beer or spirits
Winery Application / Terms & Conditions
TO: Ramona Art & Wine Festival Wine/Beer/Spirit Participants

We are pleased to invite you to participate in the 7th Annual Ramona Art & Wine Festival. The event celebrates San Diego artisans and the Ramona Valley American Viticulture area. The festival’s goal is to raise money for the Ramona H.E.A.R.T. Mural Project, the mission of which is to encourage economic vitality by increasing tourism, promoting community pride, and celebrating our rich cultural heritage through an outstanding outdoor visual arts program. This festival is a joint project of the Ramona H.E.A.R.T. Mural Project and the Ramona Valley Vineyard Association.

This Festival strives to enhance art appreciation and you are invited to exhibit and sell your original paintings, visual arts, sculpture, jewelry, photography, mixed media and more. It is our vision that the Festival will be a fine arts experience.

This year, the festival will be held on Saturday November 2, 2019 11:00am – 5:00 pm, at Begent Ranch at 18528 Highland Valley Road, Ramona CA 92065.

SCHEDULE:
• Deadline for application and photos – 6/1/2019
• Booth fees due. Early bird discounted pricing ends – 8/1/2019
• Last day to pay fees and be included in the program – Monday - 10/1/2019

Please note that the earlier you pay your fees, the sooner we can include you in our
promotions.

For more information about the event, please visit our website or Facebook page. If you are interested in participating in this year's event, please read the information below and follow the instructions to apply.


Sincerely,
Sue Robinson
Ramona Art & Wine Festival - Winery Chair
Email: dougorsue@gmail.com
Website: http://ramonaartandwinefest.net/

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PARTICIPANT TERMS & CONDITIONS:

EVENT DATE/LOCATION:
Saturday 11/2/2019, 11am - 5pm
Begent Ranch, 18528 Highland Valley Road, Ramona, CA 92065


BOOTH FEES:
PRIOR TO DEADLINE (no later than 8/1/2019):
• Returning Participants - $60, plus a silent auction donation* ($50 retail value)
• First-Time Participants - $70, plus a silent auction donation* ($50 retail value)

AFTER DEADLINE (starting 8/2/2019):
• $80 for all participants, plus a silent auction donation* ($50 retail value)

CANCELLATIONS: There will be no refunds for cancellations for any reason, as the booth rental fees will be donated in support of the Ramona H.E.A.R.T. Mural Project.

PERKS: Participants will receive 2 complimentary full access tickets for wine tasting and food tickets per booth to the event. These tickets are non-transferable and should be used by the individuals working your booth..

DONATIONS: To further support the fundraising effort of this event, we ask that each approved participant donate items with a minimum $50 retail value. Winery participants are asked to provide a minimum of 2 bottles of wine: 1 to be used during the Artist Reception the week prior to the event and 1 bottle (or basket) for the Silent Auction to be held during the Festival. link to the Silent Auction form and details for delivery of your donation will be provided closer to the due date. The mural project is a non-profit 501(c)(3) entity so donations should be tax deductible.

SET-UP AND TEAR DOWN: The facility will be available for set up of hardware only, Friday, November 1st, 2019 from 3:00pm - 5:00pm. No overnight security is provided.

Participants will be assigned a 15-minute window based on their booth location between 8 -9:30am to unload their vehicles for set up on the morning of the event. Details on your setup time will be provided closer to the event.
If you do not show up during your scheduled unload time you will be asked to wait in the parking lot until your allotted time. All setup must be completed no later than 10:30am, 30 minutes before the event begins. PLEASE BE PROMPT.
Tear down begins promptly at 5:00 pm. Vehicles will be allowed into the event starting at 5:30 for loading to allow time for participants to exit.

BOOTH SPACE GUIDELINES: To maintain the visual quality of our event please observe the following:

• Participants will provide their own 10x10 pop-up tent (with vertical legs). White is preferred, but other solid colors are acceptable. All items must fit within the 10x10 space.
• Participant tents must be weighted down to avoid property damage or injury due to weather or other impacts.
• No electricity is provided.
• Tablecloths must be solid colored, black or white preferred.
• Booth set up and tear down is your responsibility.
• Your booth must be attended by a representative at all times during the event.
• No food or beverages may be served in the booths. Only items for personal consumption are allowed.
• You are responsible for all permits, licenses, taxes and insurance related to this event.

BOOTH LOCATIONS: Booth locations are designated by the event Ramona Art & Wine Festival Committee. If you have special needs that may impact booth placement, please let us know. Booth locations cannot be guaranteed.

POURING GUIDELINES:
• All participants MUST bring and use 1 ounce pour stoppers. No free pouring of any wines or spirits allowed.
• A volunteer will come by your booth at the end of the day to inventory the wines you've used. You'll be reimbursed at your usual wholesale price. Not to exceed $15 per bottle.
• Donations at that time are always welcome!
• All individuals serving wine must be ABC certified. Training may be provided on site on the day of the festival. Time and details to be announced.


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THREE STEPS TO APPLY:

1. Complete the online application below before the deadline.

2. Pay your booth rental fee by the deadline. Payments can be made on the website - OR by check or money order payable to “The Ramona H.E.A.R.T. Mural Project" and mailed to P.O. Box1661, Ramona CA 92065

Web Link to Pay Booth Fee: http://ramonaartandwinefest.net/call-to-wineries/

3. Deliver your silent auction donation item no later than Monday, Oct. 14, 2019, to: Hatfield Creek Winery, 1625 Highway 78, Ramona CA 92065. A reminder for this will be sent at a later date.

NOTE: Please keep a copy of this agreement for reference.

Business/Winery Name *
Your answer
Email *
Email of primary contact
Your answer
First *
First name of primary contact
Your answer
Last *
Last name of primary contact
Your answer
Phone *
Cell phone preferred
Your answer
Repeat Participant *
# Years Participating (prior to 2019) *
Enter the # of years you have participated in the festival prior to now. Years do not have to be consecutive.
Your answer
Street Address *
Your answer
City, State, Zip *
Your answer
Alternate Contact Name
Your answer
Alternate Contact Phone
Your answer
Waiver of Liability - Electronic Signature *
By printing your name below you have read and understand the deadlines, fees and guidelines of the festival and will abide by them. The Ramona Art & Wine Festival assumes no responsibility for damages, theft or loss during setup, event or tear down. Insurance and Sales Tax is the sole responsibility of each participant. It also permits your artwork and booth space to be photographed and for promotional purposes.
Your answer
Waiver of Liability - Date *
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