#UPTheVote901 Event Request Form

Please fill out as fully as possible so that we can identify the people/materials available to help make your event a success!
Email address *
Event Title: *
Your answer
Date: *
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DD
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YYYY
Event Planner(s): *
Your answer
Is this an event you are: *
Location: *
Your answer
Start Time: *
Time
:
End Time:
Time
:
Set-up Volunteer: *
In most cases, the set-up person will also be responsible for collecting the materials needed for the event. Please list any additional responsibilities and, if possible, indicate who this person will be and a contact number.
Your answer
Break-down Volunteer: *
In general, break-down person will be responsible for returning registration numbers, assessments, and materials immediately after the event. Please list any additional responsibilities, and, if possible, indicate who this person will be and a contact number.
Your answer
Additional Volunteers: *
Please list the number of volunteers needed for the event and any specific roles/responsibilities they are needed to fill. Will volunteers remain at a table or be mobile(walking around with clipboards, etc) during the event? Do you need deputy registrars? People to pass out flyers/info? Someone to take pictures? Not all requests can be filled for every event, but make your wish-list as comprehensive as possible so the right people can be asked to attend!
Your answer
Shift Options:
How long should volunteers expect to stay at the event? Are multiple shifts available? How many volunteers are needed for each shift? Are shift times set by volunteers, by the planners or by event organizers? Do event organizers expect volunteers to arrive at a specific time?
Your answer
Goals *
Please answer on a separate line for each of the following categories: 1) estimated number of volunteers in attendance, 2) estimated number of assessments (voter issues/reservations) per volunteer & 3) estimated number of new registrations per volunteer
Your answer
Collaboration needed prior to event: *
Who can best support #UPTheVote901’s objective for this event? Are there community leaders who can help raise awareness and build participation? How can media and social media be most effectvely used to reach a wider audience?
Your answer
Materials Needed: *
Please check any items that #UPTheVote901should provide. Use “other” to list any additional materials needed or any materials that volunteers should provide for themselves (food/beverages will be addressed in a later question).
Required
Event Parking / Admission: *
How will volunteers find the event space? Is there off street parking? Is there access to public transportation/carpooling? Who should volunteers ask for once they arrive at the event? Do volunteers need to present tickets/ID? Is the space equipped with parking spaces/ramps, etc. for handicapped accessibility?
Your answer
Attire:
Please address any known dresscode expectations for volunteers. If there is a reasonable expectation of specific weather considerations (forecast of heavy rain, extreme heat/cold, etc), please indicate that as well.
Your answer
Food/Beverage Options: *
Will volunteers be expected to bring their own? Are there other vendors who will have food/beverages for sale? Are there restaurants nearby? Will there be time allotted for volunteers to take breaks?
Your answer
Restrooms/First Aid: *
Will there be portable restrooms or indoor facilities available? Does the event have first responders in attendance? Should volunteers expect to provide their own supplies (toilet/facial tissue, water, handsanitizer, bandaids, ointment, etc) for the event?
Your answer
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