For 2017-2018 year, the WRRC has a $1,000 co-sponsorship budget per quarter. We approve funding, typically ranging from $0 - $300 per event; however, applicants can request more funding. Funding is based on the connection between the program and the WRRC's mission and vision as well as other principles, which are described in the next section.
Proposals are considered on a first-come, first-serve basis.
Co-Sponsorship timeline and process:
1) Your application will be reviewed during Friday staff meetings through a team consensus decision-making process. The decision-making and review process typically takes 2-3 weeks after the application has been received. All applications are evaluated based on meeting the WRRC’s mission and vision.
2) You will receive an email notification requesting for more information if the staff is unclear about the program’s goals or if the team has additional questions.
3) If your request is approved, you will be connected to the WRRC’s Business and Finance Coordinator, who will support you with the reimbursement or expense transfer process. According to University policies, funds are never distributed before your event and can only be distributed as reimbursements or expense transfers after the event.
Student Organization Account Process:If you are a member of a student organization, your co-sponsorship will be processed through the AggieLife System as a reimbursement. In order to complete this process, we will need your agency account and additional information.
Department Account Process: If you have a departmental account, we must have the account number and then an expense transfer will occur. An expense in the amount of the co-sponsorship will be transferred out of your departmental account into ours.
***The WRRC considers a co-sponsorship to be when a organization/department has already planned an event and is requesting support or financial contribution from the center. WRRC has a Collaboration form, which organizations are looking for more support in a collaborative effort to plan and implement a program, please email us at email@example.com, if you are interested in collaborating with the center.
If your your event is approved for a co-sponsorship, you are required to complete the Co-Sponsorship Post Event assessment form. Click the following link for requirements: goo.gl/QAPVq9