Exhibitor WAIT LIST - NCAI 2019 Mid Year Conference & Marketplace
Thank you for your interest in exhibiting at our upcoming conference at the Nugget Casino & Resort in Sparks, NV!

THE MARKETPLACE IS CURRENTLY AT CAPACITY. PLEASE APPLY HERE TO JOIN THE EXHIBIT BOOTH WAIT LIST.

To be placed on the Wait List as an Exhibitor, please fill out the information below and agree to all terms and conditions.

***We will contact you as soon as possible if we have space available.***

PLEASE NOTE: Registrations are only considered complete when both this form and payment have been received and a confirmation has been provided to the Exhibitor by NCAI. ***Submission of this registration form without completing payment does not confirm booth space or location.***

MARKETPLACE SCHEDULE:
         Move-In:               Monday, June 24th 1:00PM – 5:00PM
                                       Tuesday, June 25th 7:00AM – 9:00AM
         Show Hours:       Tuesday, June 25th 9:00AM – 5:00PM - Open to the Public!
                                       Wednesday, June 26th 9:00AM – 5:00PM - Open to the Public!
         Move-Out:            Wednesday, June 26th 5:00PM – 9:00 PM

         Half-Day Indian Arts & Crafts Market*:
                                       Thursday, June 27 8:00AM - 1:30PM – Open to the public!
                                       *This is an optional event for Indian Arts & Crafts (IAC) Exhibitors only.
                                       *All IAC vendors must register for and participate in the full marketplace;
                                         no one-day registrations available.

OUR UPDATED EXHIBITOR REGISTRATION PROCESS
1. APPLICATION: Complete the online registration application and agree to all terms and conditions.
2. PAYMENT: Once NCAI reviews and approves your application, we will provide information on how to submit your booth payment.
3. CONFIRMATION: Upon receipt and processing of your full booth payment, NCAI will then send a confirmation of your booth space. Please allow 7 days for payment processing.
4. *TAX RETURN SUBMISSION AND PAYMENT (For all exhibitors selling goods or giving away free promotional items): The State of Nevada requires the submission of a one-time tax return upon completion of the event. See below for more details.

*NEVADA ONE-TIME SALES TAX RETURN
For all exhibitors either selling goods or giving away promotional merchandise at their booths, the State of Nevada requires the submission of a one-time sales tax return and, where applicable, remittance of sales tax payment upon completion of our event. More information about this one-time tax return can be found here: http://www.ncai.org/Tax_Packet_for_Exhibitors_2019_NCAI_Mid_Year.pdf




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Name of Organization/Company/Tribal Exhibitor *
Please select your exhibitor/booth type. *
How many booth spaces will you need? *
Please select your preferred method of payment for your booth fee. (More information on payment methods will be provided once your application has been approved by NCAI staff.) *
Contact Person: Last Name *
Contact Person: First Name *
Mailing Address Line 1 *
Mailing Address Line 2
City *
State *
Zip Code *
Telephone Number *
Fax Number
Email Address *
Re-type Email Address *
Booth Contact Name *
Additional Booth Contact Names
On-site phone (for emergencies) *
Website (If provided, this link will be shared publicly.)
Facebook URL (If provided, this will be shared publicly.)
Twitter Handle (If provided, this will be shared publicly.)
Please provide a brief description of your booth (50 words or less). This description may be used publicly. *
Have you exhibited at an NCAI marketplace before? *
In what year did you most recently exhibit at an NCAI marketplace? *
Will you be selling retail goods or giving away free promotional items at your booth? Please select one of the options below: *
COVENANT: This application for exhibit space was made and entered by and between The National Congress of American Indians, hereinafter referred to as “NCAI,” and “Exhibitor.” Application for space and its acceptance constitutes a contract to use the space assigned. NCAI retains the right to assign and/or change exhibit locations for the needs and best interests of NCAI. The Exhibitor indemnifies and agrees to hold harmless NCAI and the Nugget Casino Resort, their officers, directors, employees, and agents, from and against any actions, losses, costs, damages, claims, and expenses (including attorney’s fees) arising from any damage to property or bodily injury to Exhibitor, its agents, representatives, employees by reason of the Exhibitor’s occupancy or use of the exhibition facilities. ***In accordance with these rules and regulations governing exhibits for the 2019 Mid Year Conference & Marketplace, the undersigned makes application for exhibit space; attests that the Booth type selected accurately describes the type of business or institution the booth will represent; and will pay the full fee for each booth space requested prior to the start of the event.*** *
STATE OF NEVADA SALES TAX: The State of Nevada requires that all Exhibitors conducting retails sales and/or giving away promotional items must complete a one-time sales tax return and, where applicable, remit any sales tax collected to the state. NCAI will provide more information about these procedures upon submission and approval of the Exhibitor’s booth application. ***It is the responsibility of each individual Exhibitor to fulfill and submit all paperwork and payments directly to the State of Nevada for this one-time sales tax return.*** *
AFFIRMATION THAT I AM NOT A WHOLESALER OF GOODS (For Exhibitors with Goods for Sale): Goods for sale at NCAI’s marketplaces must be sold at retail prices. The wholesaling of goods is not permitted. *
REFUND POLICY: Convention expenses are used to defray NCAI operating costs. Therefore it is NCAI’s policy NOT TO REFUND Exhibitor booth fees for any reason, including cancellation. *
OVERNIGHT STORAGE OF VALUABLES: If valuable items are left in the trade show booth area after closing of the trade show each day, Exhibitors do so at their own risk. NCAI will not be responsible for any thefts, lost items, or damage. *
PHOTO CONSENT: I consent to this photo & video authorization. I also grant permission for my name, image, likeness, and any images, videos or other visual representations of the aforementioned and my artwork and sales booth to appear on marketing collateral utilizing electronic and print photos and video footage. Further, I hereby relinquish any and all interests and rights to photographs and video collateral recorded by NCAI and its partners. *
INDIAN ARTS AND CRAFTS ACT: The Indian Arts and Crafts Act of 1990 (P.L. 101-644) is a truth-in-advertising law that prohibits misrepresentation in marketing of Indian arts and crafts products within the United States. It is illegal to offer or display for sale, or sell any art or craft product in a manner that falsely suggests it is Indian produced, an Indian product, or the product of a particular Indian or Indian Tribe or Indian arts and crafts organization, resident within the United States. For a first time violation of the Act, an individual can face civil or criminal penalties up to a $250,000 fine or a 5-year prison term, or both. If a business violates the Act, it can face civil penalties or can be prosecuted and fined up to $1,000,000. Under the Act, an Indian is defined as a member of any federally or officially State recognized Indian Tribe, or an individual certified as an Indian artisan by an Indian Tribe. All products must be marketed truthfully regarding the Indian heritage and tribal affiliation of the producers, so as not to mislead the consumer. It is illegal to market an art or craft item using the name of a tribe if a member, or certified Indian artisan, of that tribe did not actually create the art or craft item. Therefore, it is NCAI’s policy to reserve Indian Arts & Crafts booths for individual Indians, Indian tribes, legally established Indian Arts and Crafts Organizations, and duly certified Indian artisans which offer or display for sale an Indian product or the product of a particular Indian tribe or Indian arts and crafts organization, as those terms are defined under federal laws and regulations (See, e.g., 25 C.F.R. Part 309). NCAI reserves the right to request documents certifying Indian artisans and proof of a legally established Indian Arts and Crafts Organization prior to reserving an Indian Arts & Crafts booth. More information: https://www.doi.gov/iacb/act  *
REGISTRATION REQUIREMENTS: I acknowledge that my application for exhibit space at the 2019 Mid Year Conference & Marketplace will be considered pending until I have received confirmation from NCAI that both this form and my payment have been received, approved, and processed. (Once NCAI sends confirmation, Exhibitor will receive an exhibitor packet from NCAI’s designated Trade Show Decorator. This packet will include information on shipping, ordering of electricity, phone lines, etc.)   *
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