Festival of Tomorrow Volunteer Application form

BE PART OF THE FESTIVAL OF TOMORROW:  09 - 18 FEBRUARY 2024

Festival of Tomorrow is Swindon’s dynamic celebration of the wonders of science, research, art and technology. 

By sharing the latest knowledge and innovation, we provide opportunities for everyone to grow our understanding of how science works, and how it can shape our choices in a changing world.

We do this through cutting edge exhibitions, hands-on science, talks, shows and workshops and content that our visitors of all ages and backgrounds find surprising, entertaining, inspiring and accessible.

Making the Festival of Tomorrow happen wouldn’t be possible without the help of our volunteers. Whether it’s manning an information point, helping to manage smooth running of talks and demonstrations, or providing a warm welcome for visitors, event volunteers play a vital role in making the festival happen. 

For some people it’s the excitement of event day and meeting new people. For others, it’s developing new skills and being ‘behind the scenes’ at talks and events. But most of all our volunteers are passionate about helping to inspire the next generation of scientists and engineers.

WHAT WOULD YOU BE DOING?

We need a team of friendly, engaging people to help visitors to have a brilliant experience. As one of our volunteer team, you may be asked to:

  • Welcome visitors to the event
  • Help direct visitors between different areas of the venue
  • Hand out programmes or other literature
  • Provide information for visitors
  • Help with queue management and visitor flow around the venue
  • Check tickets for talks and shows
  • Help with set up and clear down for talks and demonstrations
  • Keep a tally of the numbers of visitors in the exhibition and event spaces
  •  Act as runner for assisting with queries from exhibitors
  • Help with directing visitors & exhibitors to car-parking spaces
  • Assist with completing photography/videography consent forms with visitors
We're also looking for a few volunteers who are happy to get stuck in to helping out with specific activities, such as:
  • Assisting creative practitioners in running arts and crafts activities for families
  • Helping exhibitors with demonstrations or interactive activities
  • Moderating hybrid/virtual talks and panels (responding to online comments / passing online questions to a presenter in the room)
Please let us know below which tasks you would be most interested in. 

WHERE AND WHEN?

The Festival takes place across multiple venues around Swindon between 9 -18 February 2024

We are mainly looking for volunteers to support two key locations:

A) FESTIVAL OF TOMORROW ABOUT TOWN
 Where: Steam, the Museum of the Great Western Railway, Firefly Avenue, Swindon, SN2 2EY
When: Monday 12 - Sunday 18 February. 

B) FINALE EXTRAVAGANZA 
Where: The Deanery CE Academy, Peglars Way, Wichelstowe, Swindon, SN1 7DA
When: Friday 16 - Saturday 17 February

WHAT SKILLS, EXPERIENCE AND ATTRIBUTES DO YOU NEED?

Along with having great communication and interpersonal skills, we ask that you are:

  • Flexible and happy to get stuck in
  • Willing to become familiar with and then follow the Fire Safety Procedures and Health and Safety Procedures at all times, including supporting the evacuation of visitors in an emergency
  • Enthusiastic about research, science or the arts and the aims of the Festival of Tomorrow
  • Willing to work as part of a team.
  • Willing to work outside for limited periods if needed (eg helping direct visitors in the car park at the busiest times)

If you have specific skills or experience that might be useful please let us know below

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Email *
ABOUT YOU
Name *
First and last name
Email *
Mobile Phone number *
Please tell us why you are interested in volunteering for the Festival of Tomorrow *
Please tell us about any particular skills, interests or experience you can bring to a volunteer role
Which task(s) are you most interested in?
Tick all that apply
 *
Required
When are you available to volunteer during the Festival of Tomorrow?
We ask that volunteers commit to a minimum of one 5 hour shift, please
9.00 AM - 2.00 PM
1.00PM - 6.00PM
ALL DAY (9.00 - 6PM)
Saturday 17 February (At the Deanery CE Academy)
Clear selection
If you have any custom shift requests or comments about your availability, please let us know here:
Please let us know if you have any health conditions or other special requirements which you would like us to take into consideration. This information is requested so that we may care for your needs. All of your details will always be kept confidential.
PHOTOGRAPHY AND VIDEOGRAPHY CONSENT 

During the Festival of Tomorrow events, workshops and projects, we will sometimes take photographs and videos to share the Festival’s positive vibe and activities.  Some photographs or videos may capture your participation, directly or indirectly.

These photos may be published through our website, social media pages, email news bulletins, posters, press releases and funding applications.

The Festival of Tomorrow will always use any images in line with UK Data Protection Laws. You have a number of rights in relation to how we use your image and you can withdraw your consent at any time. To do this you can contact the Festival by emailing us at rodhebden@newelements.uk if you change your mind (note: this will not apply to material already published).

I grant Festival of Tomorrow or those authorised on behalf of the Festival permission to take photographs and / or video of me in my capacity as a volunteer during the event(s) and to use the images resulting for marketing, fundraising, publicity or other purposes to help achieve the group’s aims. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications.

Emergency Contact Details

Who would you like us to contact in the unlikely event of an emergency while you are volunteering with us?

First and Last name:


 *
Relationship to you: *
Telephone number: *
Thank you for your interest in volunteering with us

Festival of Tomorrow reserves the right to accept or reject applications for its volunteer opportunities at its own discretion.

By completing this form you agree to your information being held by the organisation for the purpose of processing applications, managing volunteers and monitoring volunteer activity. 

A copy of your responses will be emailed to the address you provided.
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