Fundraiser Request Process

Fundraiser Requests must be submitted online. Requests will be reviewed by the Fundraising Committee on a weekly basis. The official school fundraising request form needs to be completed and submitted for approval a minimum of four (4) weeks prior to the event/start of the fundraising effort. Requests will be considered on a first come first serve basis. 

Fundraising Timelines

Out of respect for the teams and groups raising funds, and the people being solicited for support, the following are the approved fundraising periods:

Fall Sports and Programs: July 1 - November 1
Winter Sports and Programs: September 1 - March 1
Spring Sports and Programs: November 1 - May 1

Fundraising Policies

Once all details have been received and reviewed, you will be notified of the status of your request. Fundraising may not begin until final approval has been given by the Fundraising Committee.

1. If using St. Paul VI Catholic High School facilities, permission from the Head of School must be received prior to filing a request for a fundraiser. Activities on school property must follow school policies and guidelines.

2. No group may represent themselves as a 501(c)(3) organization.

3. Fundraising activities should be consistent with the mission of the school, the Catholic Diocese of Arlington, and the Catholic teachings of the Gospel.

4. Fundraising requests must be submitted each year for both new and repeat fundraisers. Prior fundraising approvals do not carry from year to year.

5. The Office of Advancement maintains a “Do Not Call List.” This list contains the names of businesses and individuals who should not be solicited for any reason.

6. Once the fundraiser has been approved, point of sale items will be created by the Fundraising Committee on the online sales platform within two business days and a link will be sent to the contact person.  

7. All graphics and media guides must be reviewed and approved by the Fundraising Committee before they go to print. Requests should include: files with any/all communications or printed materials that will be used during the fundraiser, such as solicitation letters, order or advertising forms, proof of t-shirts/apparel, or other graphics. Please allow three business days for graphic reviews and allow for a week of back-and-forth edits for graphics, playbills, and media guides until the final proof can go to print. Communications must sign off on a final version with all edits made before the media guide goes to print. Communications can assist in spreading the word via social media and weekly newsletters. 

Send all files to fundraising@paulvi.net.

8. All requests for donations must include the following: Donations to St. Paul VI Catholic High School may be submitted either online at www.paulvi.net/give with a notation in the designation field or via check made payable to:

St. Paul VI Catholic High School
Attn: Finance Office
42341 Braddock Road
Chantilly, VA 20152 

Note on the memo line what the gift will support (i.e. Theatre, Music, Team) 

Please note that a direct donation/gift to a program is for donors only. Sponsorships and support in response to a request for a media guide ad, playbill ad, and/or any items are not gifts. The Head of School and Director of Advancement should be contacted if there is a potential donor wishing to make a significant donation to a program ($5,000 or more.) 

Please remember that any and all fundraising activities, and the students and volunteers who organize them, represent St. Paul VI Catholic High School. All activities must be conducted in a thoughtful manner.

Questions regarding the process should be directed to fundraising@paulvi.net.