The Museums Association of Saskatchewan is looking for new institutional participants in the PHASE SEVEN of a SaskCollections management database project, starting in JULY 2019.

PHASE 7 will require that participants utilize it regularly in order for MAS to continue to improve the system. Participants will work with MAS and the software developer to migrate/enter in data from their established collections management system to assist with expanding the database for future users. MAS is asking for participants that are willing to commit significant time and effort into this project.

Once your database is set up members are able to create a front-line webpage to share your collection with the world via the internet (See MAS’s at as part of their yearly fees.

The project cost $200 for the first instalment (Nomenclature 4.0, Storage, and Data Transfer), and $125 for each January after for data storage. If you are interested, please fill in the application form below.

Applications are due: June 28th, 2019

If you have any comments, questions or concerns, please do not hesitate to contact Kathleen at MAS.

Toll Free: 1-866-568-7386

What is the name of your organization? *
What is the name and contact information the head of this program at your museum? (Please include Name, Position, E-mail and Phone Number) *
Please provide the names and positions of other staff who will be working on this project? (If applicable) *
Approximately, many objects are in your collection? *
What types of objects are in your collection? *
Are you following a system of collections management documentation? *
Are you using the MAS Collections Documentation Handbook? *
Are you currently using a collections management database? *
Is your database digital (on a computer) or paper? *
If digital, what database are you currently using? (Example: Excel, Access, Past Perfect, etc) *
Do you have an artifact backlog? *
If so, how big is your backlog? *
How old is your computer? *
Does your computer have up-to date software? *
Do you have reliable high-speed internet connection at the Museum? *
Are you willing commit time and resources to training and data entry? *
Are you willing to provide regular feedback regarding the software? *
Are your staff/volunteers/ summer staff available for training on the software? (Preferably within the first 3-6 months of joining the database) *
Are you willing to spend $125/year on the data storage? *
Are you able to send MAS an export of your current data? (If you have any) *
Is there anything else you feel MAS should know, before we make our decision?
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