Please read everything below and make sure you ask any questions before submitting your application. Submitting this form does not guarantee space in the Exhibitors Hall. Any accepted exhibitor will be contacted and provided an invoice for payment.All applications are selected to aid in room variety and to keep over-saturation of certain types of exhibitors down.BE VERY SPECIFIC when describing what kind of product you intend to bring to facilitate a better chance of being accepted.PLEASE ALLOW US AMPLE TIME TO REVIEW AND JURY ALL ARTIST AND CRAFTER APPLICATIONS.
ARTIST ALLEY INFORMATION: (Published artists only)Limited spaces available.Located in the conference center lobby.Artist spaces (limited quantity)(8’x8’ space): $50Artists are only allowed to sell their original artwork at their spaces. If you are not selling original art & prints, then apply for a vendor space instead.**ALL artists MUST provide a website so that we may view your work.**ALL ARTIST APPLICATIONS WILL BE REVIEWED AND PEOPLE EMAILED A DECISION.
CRAFTING BOOTH INFORMATION:Limited spacing available.All Crafters spaces are 8’x8’, one (1)- six (6) foot table, two (2) chairs and two (2) event badges. Cost: $100 per booth.Crafters are only allowed to sell any and all products that are HAND-MADE! ALL CRAFTER APPLICATIONS WILL BE REVIEWED AND PEOPLE EMAILED A DECISION.
VENDOR BOOTH INFORMATION:Vendor spaces are 10’x10’, one (1)- eight (8) foot table, two (2) chairs and two (2) event badges.Spaces are located in the main ballroom.Pricing: In-line booths: $150 each. Corner booths: $175 each. Wall booths: $175 each.Limited availability for corner and wall booth spaces.
WE WILL NOT APPROVE ANY APPLICATIONS FOR: Mary Kay, Multi-level marketing, Scentsy, Tupperware, Papparazzi jewelry, Avon, and any other non-fandom based retailers. If you are not selling fandom based products and artwork, please do not apply.
PAYMENT INFORMATION:Once approved, you will receive an email notification. You will have 7 days to pay this invoice.Note that all exhibitors will only be placed on a “first paid” basis.Payments will be accepted either via PayPal OR CASH/Money Order ONLY. Payment information will be provided when invoices are sent out.
GENERAL INFORMATION:—Show admission price: $10 per person (children ages 12 & under are free with paid admission.)—All small children must remain with vendor at all times.—Extra vendor badges (beyond the (2) two badges provided must be purchased at the cost of $10 per badge.—No one is to offer any food or drink products for sale.—Exhibitors are allowed to bring extra tables, shelving, etc. to customize your exhibition area.—Power is not offered at this time. If we get approval for paid power from the venue, we will let pass the cost on to all who would like it.—No one is to offer any pornographic goods, stolen goods or illegal items at their table. —All merchandise displayed on your tables are considered your property and fall under your contract.—For safety concerns, no one is to block floor space, walkways or build your display above ten (10) foot tall.—All exhibitors will not hold the show promoters (Dustin Ruff & Shane Hester)and the venue (Clarence Brown Conference Center) responsible for any loses, theft, or damage to any and all private property.—All exhibitors are responsible for the collection and submission of any applicable taxes.
HELP:All exhibitor questions should be directed to:Melanie Cummings (Vendor Coordinator)firstname.lastname@example.org.Note: No answers will done via social media. All questions sent thru Facebook will be re-directed to the email address so we have a record of any pertinent correspondence.
REFUND POLICY:—No refunds will not be issued inside sixty (60) days of the event window.—Any refunds issued via PayPal are minus any PayPal fees.
DAMAGE POLICY:—Exhibitors are not allowed to attach anything to the venue floors, walls, etc.—Any damage caused to any Conference center property (including chairs, tables, wall displays, etc) shall be the sole responsibility of the vendor themselves.—If such damage claim is made, the Clarence Brown Conference Center has express permission to contact the show promoters to obtain precise vendor contact information.
All pertinent information, including set up times, or any changes, will be emailed to each individual exhibitor.If an emergency should arise, all exhibitors will be contacted.