Hotel-Motel Third Party Funding Application 2019-2020
Applications after the posted deadline WILL NOT be considered. All attachments MUST be submitted with original application. Application deadline -May 01, 2019.

No applications and/or attachments will be considered after the deadline.

Applicant may be asked to be present at a meeting to answer any questions regarding a submitted application. Applicants will be notified prior to meeting of the time and location.

Need assistance -Please contact the Non-Profit Management office at (956) 795-5742-Manuel De Luna Jr. Program Coordinator

Email address *
HOTEL OCCUPANCY TAX USE GUIDELINES UNDER TEXAS STATE LAWTHIRD PARTY FUNDING APPLICATION FORM 2019-2020 The City of Laredo collects a Hotel Occupancy Tax (HOT) from hotels, motels, and bed & breakfasts and inns. Under state law, the revenue from the Hotel Occupancy Tax may be used only to directly promote tourism and the convention and hotel industry. Chapter 351 of the Tax Code states that the use of HOT funds is limited to:i) Convention Centers and Visitor Information Centers: the acquisition of sites for and the construction, improvement, enlarging, equipping, repairing operation and maintenance of convention center facilities or visitor information centers, or both;ii) Registration of Convention Delegates: the furnishing of facilities, personnel, and materials for the registration of convention delegates or registrants;iii) Advertising, Solicitations and Promotions that Directly Promote Tourism and the Hotel and Convention Industry: advertising and conducting solicitations and promotional programs to attract tourists and convention delegates or registrants to the municipality or its vicinity;iv) Promotions of the Arts that Directly Promote Tourism and the Hotel and Convention Industry: that the encouragement, promotion, improvement, and application of the arts, including instrumental and vocal music, dance, drama, folk art, creative writing, architecture, design and allied fields, painting, sculpture photography, graphic and craft arts, motion picture, radio, television, tape and sound recording, and other arts related to the presentation, performance, execution, and exhibition of these major art forms, and) Historical Restoration and Preservation Activities that Directly Promote Tourism and the Hotel and Convention Industry: historical restoration and preservation projects or activities or advertising and conducting solicitation and promotional programs to encourage tourists and convention delegates to visit preserved historic sites or museums.vi) Sporting Event Expenses that Substantially Increase Economic Activity at Hotels: Expenses including promotional expenses, directly related to a sporting event in which the majority of participants are tourists who substantially increase economic activity at hotels and motels within the city or its vicinity.City Policy: The City of Laredo Nonprofit Management and Volunteer Center accepts applications from groups (nonprofits) whose program fits into one or more of the above categories. All requests for funds should be submitted in writing accompanied by the official application No Later Than 5:00 p.m., Wednesday, May 01, 2019. Third Party Funding Advisory Committee will Events can prove this potential to generate overnight visitors by:a) historic information on the number of room nights used during previous years of the same events;b) current information on the size of a room block that has been reserved at area hotels to accommodate anticipated overnight guests attending the event requesting hotel tax funds;c) historical information on the number of guests at hotel or other lodging facilities that attended the funded event; and/ord.) examples of marketing of the programs and activities that are likely to generate and encourage overnight visitors to local lodging properties.e) post event report form will determine how well the entity met its goals and will be used in consideration of future hotel occupancy tax funding requests. Based on the availability of HOT funds, priority will be awarded those events that demonstrate an ability to generate overnight visitors to the City of Laredo.Use of Local Vendors: The Third Party Funding Advisory Committee encourages all event organizers to patronize the City of Laredo businesses for food, supplies, materials, printing, etc. (Please include a copy of your organizations’ purchasing policies)Use of Revenues from Event: A portion of the revenues from any event and/or project receiving any type of funding assistance from the Hotel Occupancy Tax funds should be channeled back into the future costs of operating that same event or the continued operation of the project. No other outside event(s), project, charity, etc.,sponsored by the host organization may profit from the Third Party Funding Advisory Committee’s funding of a particular event.Supplemental Information Required With Application: Along with the application, please submit the following:
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Name of Organization *
Mailing Address *
(City , State , Zip Code )
Telephone & Fax Number *
Tax ID # *
Alternate Contact Person *
Contact name , Phone, Email
Web Site Address for Event or Sponsoring Entity *
Is the organization filed as Non-Profit 501 (c) *
Required
Entity's Creation Date (Application) *
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Purpose of your Organization *
Please give a detailed description on the purpose of your organization
Date of Event of Project *
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Date of Event of Project *
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Name of Event or Projects *
Primary Location of Event or Project *
Amount Funding Requested *
How Will The Funds Be Used ? *
Primary Purpose of Funded Activity / Facility *
How many consecutive years have the organization received City Funds? *
To the best of my knowledge and belief, all data in this application is true and correct. This application has been duly authorized by the Governing Body of the organization, and the applicant will comply with all contract requirements. I understand that the signature on this application does not constitute an award of funds. The final award of funds will be authorized and appropriated by City Council in the City of Laredo’s 2019-2020 Annual Fiscal Budget. *
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Name of Authorized Representative and Title *
Digital Signature *
Percentage of Hotel Tax Support of Related Costs *
Please Check Percentage of Total Event Costs,Facility Costs,and Staff Costs Covered by Hotel Occupancy Tax
0%
25%
50%
75%
100%
Event Costs
Facility Costs
Staff Costs
Please check one that applies to Funding Requested Under Each Category *
Required
Sporting Related Event Funding : *
If the event is a sporting related function/facility, how many individuals are expected to participate ?
Sporting Related Event Funding : *
If the event is a sporting related function/facility, how many of participants are expected to be from another city or county?
Sporting Related Event Funding : *
If the event is a sporting related function/facility, quantify how the funded activity will substantially increase economic activity at hotel and motels within city or its vicinity ?
Historical Narrative (20 points) Please provide a brief description of your agency's history and background. Points may be awarded to entitle that have a proven record of successful performance. *
Required
How many years have you held this Event of Project? *
Expected Attendance? *
How many people attending the Event or Project will use Laredo hotels, motels or bed & breakfast? *
How many nights will they stay? *
Do you reserve a room block for this event at an area hotel and if so, for how many rooms and at which hotels? *
Please list other years (over the last three years) that you have hosted your Event or Project with amount of assistance given from Hotel Occupancy Tax and the number of hotel rooms used: (City,Month/Year Held,Assistance Amount Number of Hotel Rooms Used) *
Required
How will you measure the impact of your event on area hotel activity? *
Please list other organizations or government entities and contracts/grants that have offered financial support to your project: *
Required
Please check all promotional efforts your organization is coordinating and the amount financially committed to each media outlet: *
Required
Specify who are you targeting in your advertising and promotion efforts? *
If a permanent facility (e.g. museum, visitor center) Expected Attendance Monthly/Annually & (Please note percentage of those in attendance that are staying at Area Hotels/Lodging Facilities) *
Needs Statement (20 Points) One Page Explain why you are requesting funds from the City of Laredo Third Party Funding. How does your organization meet the needs of the Community? *
Required
Agency Budget Description (10 points) ALL Revenues (Specific to the program/project for which funding is being requested.) *
Required
CITY OF LAREDO FUNDING AS A PERCENTAGE OF TOTAL AGENCY BUDGET ______________% AGENCY’S FISCAL YEAR *
Agency Budget Description (10 points) ALL Expenses (Specific to the program/project for which funding is being requested.) *
Required
CITY OF LAREDO FUNDING AS A PERCENTAGE OF TOTAL AGENCY BUDGET ______________% AGENCY’S FISCAL YEAR *
Goals,Objectives and Measures (40 Points) For each of your programs (only for services or programs that are the subject of the funding request), please list goals your agency has set for the funding period and how it plans to achieve them. The objectives must be specific and measurable. Please describe the workload measures and how they are verified. *
Required
Please check and agree below to continue: *
Required
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