2023 Philly VegFest Exhibitor/Sponsor Registration Application and Information
FESTIVAL DATE: June 10, 2023

We appreciate your interest in being part of Philly VegFest!

Philadelphia VegFest: June 10, 2023 11am - 5pm
Festival Location: Headhouse Square and Headhouse Plaza (2nd & South Sts)
 
ALL APPLICANTS:
1. Complete the application below to be accepted as an exhibitor/vendor/sponsor.
2. Upon acceptance, you will be notified and notified of related fees.
3. We will inform you of payment discrepancies, additional payment requirements or payment adjustments as they pertain to your vendor/exhibitor type.
4,. Payment must be made promptly within 10 days of approval to secure your place. Your place will not be held without payment.

VENDOR SPACES:
Provided Vendor Spaces are 10' x 10'
Additional Space and Amenities may be purchased a la carte (below). 
We have electricity at the site.

VENDORS/EXHIBITORS PRODUCT GUIDELINES:
All food and products must be 100% vegan. No animal products nor animal byproducts (shells, feathers, bones, honey, hair, fur, leather, etc.)

POST APPLICATION FEES FOR FOOD SELLERS AND FOOD SAMPLERS (Includes some food trucks)

1. Temporary Event Food Service Application with Health Dept. (SELLERS AND SAMPLERS) - $48.00*

2. Temporary Special Event Vendor License (#3112) from Office of L&I (ALL FOOD SELLERS) - $165.00*

3. License Acquisition with Health Dept and License/Inspection Office by Philadelphia VegFest (ALL FOOD SELLERS) - $25.00* We will help with the Philly Licensing/Inspection Office Online System

We will do the legwork with the Philadelphia Departments.
*These fees will be included in your invoice.
2.99% + $0.49 will be added to payments for PayPal merchant fees.

Notification: 

Payments due will be reviewed and matched to your application. You will be notified of receipt of your application and acceptance as an exhibitor/vendor. We will inform you of payment due, payment discrepancies, additional payment requirements or payment adjustments as they pertain to your vendor/exhibitor type. 

Non-Acceptance: 

In the event of non-acceptance as a vendor/exhibitor, you will be notified and any monies paid to Phila VegFest will be returned (minus any transaction fees incurred by Phila VegFest for PayPal or Credit Card payments). 

Payments are Non-Refundable: 

All payments are non-refundable in the event of cancellation or non-participation due to inclement weather, forfeiture of participation by vendor/exhibitor, and/or circumstances not created or generated by Philly VegFest. Certain circumstances will allow for transferrable credit or account credit at discretion of Philly VegFest LLC. Credits will be determined on a case-by-case basis at the discretion of Philly VegFest LLC.



CONTACT:
Philadelphia VegFest
2016 Old Orchard Road
Norristown, PA 19403
(484) 808-7066 or info@phillyvegfest.com
www.phillyvegfest.com


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Email *
Name of Organization/Business *
Contact Person (Full Name) *
First Name and Last Name
Best Contact Phone Number *
Provide Best Number to Reach Main Contact Person
Best Email Address for Main Contact Person *
What is your COMPLETE Postal Mailing Address *
Street, City, State, Zip Code
Social Media Presence/Accounts *
Provide the ones we should use to promote you!
FB
Instagram

Website Address *
Category *
Description of Activity *
How is your Organization/Business Related to the Vegan Lifestyle and/or the Plant-Based Lifestyle? *
Exhibitor Details & Fee *
Extras (What do you need?) *
Required
Electricity: Will you need electricity?
Provide your own extension cord.
Flat fee: $10.00 (2 standard plug-ins; additional will cost more)
 *
What do you need to plug in?  Please explain electrical power needs. If you do not need power, write N/A. *
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