StudioAutoPilot 2022 Launch Application and Reservation Form - no deposit required
StudioAutoPilot fee - $249 per month for up to 500 active students.
Embedded video fee - $99 for up to 200 students, $49 for every additional 100 students.

During the set up/transition month there is no charge. When you activate your StudioAutoPilot account, you will not be charged until the same calendar day of the following month. If, for any reason, you do not choose to run on StudioAutoPilot, just tell us before the initial charge date and you pay nothing. We will review the answers you submit to make sure you are a good fit for success with StudioAutoPilot. If we do not believe your studio operation will be a successful fit, we will be honest and let you know why we do not want to set up and configure our system for your studio.

Please allow 2-3 business days to hear a response to your submission.
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Which month in 2022 do you want to start running on StudioAutoPilot?
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Studio name *
Studio owner name *
Studio owner email *
Studio owner direct phone number *
Website address *
Number of locations *
Years in business *
Programs you teach - StudioAutoPilot is designed to run private and group music lessons only.
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Number of teachers *
Are your teachers contractors or employees? *
Number of admin staff *
Active student count (private lessons) *
Active student count (group lessons) *
Percentage of students doing online lessons *
Current software program(s) you use *
Monthly costs of software program(s) you use *
Do you currently offer online registration? *
Do you use a "request info" or "submit form" for lesson inquiries? *
What is the average time lag from when you get a new lesson inquiry to when they register, pay and confirm (guess if you need to)? *
Do you use Gmail as your primary studio email? *
What is your makeup lesson policy? *
StudioAutoPilot allows students to cancel lessons with 24 hours notice (we do 24 hours & 3 self cancellations per teaching year at our studio but you can set your own maximums) and book a make up lesson in an unfilled gap in the following 2-7 days on their teachers schedule. We also have an option to do group make up lessons. Which make up lesson system would you prefer to use? *
Do you offer every-other-week lessons? StudioAutopilot does not recommend or support automation of every other week students as there are multiple downsides for the studio. If you offer every other week lesson are you willing to book and manage those lesson manually? *
Do you offer any variation on regular private lessons we should know about (30,45 or 60 minute 1-on-1 lesson each week, students pay at beginning of the month, instructor paid at the beginning of the next month)? If you offer some other format please describe it. *
Do you run an ongoing year round schedule (no end date, continuous once you start) or have sessions like Fall (September-June) and Summer (July- August)
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Do you take registrations from homeschool students that have payments in lump sum amounts sent in from outside organizations? Our payment on account feature will allow you to manage and track those payments. Would you use that system?
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Forms of payment you take (give percentage breakdown of each) *
Which video systems do you currently use for online lessons? Please let us know if you are using a free version or paid. *
If you are unable to find a sub, do you issue credits for missed lessons or make students do make up lessons? *
StudioAutoPilot does exact monthly billing for private lessons (5 lesson months get charged for 5 lessons, 3 lesson months get charged for 3). Is there any reason you believe that this system will not work in your studio? *
If you answered no above, you believe the uneven billing system will not work for your studio. Please explain why.
StudioAutoPilot allows students to permanently transfer lesson times or teachers by selecting them online and adjusts or charges for any difference in their fees. You can choose to allow families to self transfer or keep it done through admin only. Would you allow families to self transfer? *
StudioAutoPilot gives you the option of allowing parents to permanently cancel lessons (quit) and requires that they give a reason so you can follow up with them. You can set the amount of days of notice required before billing on the 1st. You can also only allow permanently quitting by contacting your admin. Which method are you interested in offering to start? You can easily switch between methods.
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Are you the main decision maker in using new software or is this a discussion/vote by you and your admin staff? *
Why do you want to switch to StudioAutoPilot? *
What are you most concerned about in making the switch? *
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