*ALL check requests must be submitted and approved, in advance of purchase by both the Commodore and Financial Secretary.*Number of items and cost does not have to be exact, but rather your best estimate of cost.*Once the check request is approved, purchase can then be made, or vendor can then be put on contract.
MINIMUM REQUIREMENTS FOR REIMBURSEMENT BACK UP DOCUMENTATION
->Invoices must be on company letterhead/stationary->All vendor invoices/receipts must include Date of Service/Purchase->All vendor invoices must include description of service performed, or items provided (i.e. # of meals provided)->All receipts must include quantity of items purchased and unit cost of each->Whenever possible, please have receipts include ONLY those items being sought for reimbursement.->In the event where this is not possible, receipt must be CLEARLY MARKED, identifying those items being sought for reimbursement.->All reimbursement requests not adhering to the above will be rejected and will need to be resubmitted.