Check Request
Making a purchase for SDMBBSC? You must follow the instructions below for receiving reimbursement. ALL disbursements of $25 or greater per event/purchase must adhere to the new policy/procedure detailed below.

Check Request

*ALL check requests must be submitted and approved, in advance of purchase by both the Commodore and Financial Secretary.
*Number of items and cost does not have to be exact, but rather your best estimate of cost.
*Once the check request is approved, purchase can then be made, or vendor can then be put on contract.

MINIMUM REQUIREMENTS FOR REIMBURSEMENT BACK UP DOCUMENTATION

->Invoices must be on company letterhead/stationary
->All vendor invoices/receipts must include Date of Service/Purchase
->All vendor invoices must include description of service performed, or items provided (i.e. # of meals provided)
->All receipts must include quantity of items purchased and unit cost of each
->Whenever possible, please have receipts include ONLY those items being sought for reimbursement.
->In the event where this is not possible, receipt must be CLEARLY MARKED, identifying those items being sought for reimbursement.
->All reimbursement requests not adhering to the above will be rejected and will need to be resubmitted.

Email address *
Pay to the order of (Requester) *
Your answer
Date of Purchase *
MM
/
DD
/
YYYY
Project *
Your answer
Total Amount *
Your answer
Short Description
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A copy of your responses will be emailed to the address you provided.
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