Busbridge Village Hall booking form

JavaScript isn't enabled in your browser, so this file can't be opened. Enable and reload.

Please do not use this form to make an enquiry (instead email busbridgebookings@gmail.com). This form is to make a firm booking - when you have completed it and we have received your hire fee we will confirm your booking. We’ll send you a copy of your answers and links to all documents when you’ve finished.

The personal data which you provide in this form will be used to manage your hire of Busbridge Village Hall. Our full Privacy Policy is also on our website here.

Email *

Your name *

Company or organisation name (if applicable)

Home address *

Best phone number(s) on day of hire *

Date of hire (or date of first hire, if this will be a series) *

YYYY

Time and duration of hire *

Hire charge (payable on booking) *

Damage / cleaning deposit (due 2 weeks before event) *

£150 (daytime party)

£300 (evening party)

Other:

Refunding your deposit

Your damage/cleaning deposit will be returned by bank transfer - please give your bank account details here (sort code, account number and name on the bank account)

It is possible for you to wait and supply this information by email after your event, but please be aware that this may delay payment of your refund.

How to pay

Please pay by bank transfer using

30-93-49 00062555 Busbridge Village Hall.

Please use your surname/hire date as reference.

Do you intend to use live or recorded music during your hire?

If yes, you must keep the volume at a suitable level at all times and end it by 11.30pm, as per our Licencing Authority condition not to disturb local residents.

Yes

Bouncy Castles

We have large garden areas that can be used for bouncy castles etc, but bouncy castles can only be used inside the hall subject to strict size restrictions.

Please tick below if you are planning to use a bouncy castle or other inflatable. If yes, you will need to provide a copy of the PIPA certificate, supplier liability insurance certificate (these should be available easily from your supplier) and our disclaimer form at least 14 days before your hire.

Yes

Sale of Alcohol

Please tick below if you or anyone is planning to SELL alcohol at your event. If yes, you will need to obtain a temporary licence from the local authority. If all alcohol will be provided freely, no licence is needed and you can leave this box blank.

Yes

Disco speakers

Would you be interested in adding disco speakers to your hire? Indicate here for a no-obligation enquiry and we will follow up.

The speakers are £60 to add to your hire and require a £150 deposit.

Yes

Please add any comments or other information you would like us to know (optional)

HIRER COMMITMENTS

As a hirer you must:
✓ Ensure that you comply with the conditions of our premises licence, namely
➢ No more than 130 people are allowed at the hall at one time
➢ You must finish functions by 11.45pm (Mon-Sat) or 10pm Sundays
➢ You must not use any candles, naked flames or fireworks inside or outside
➢ Your music must not cause a disturbance to local residents

✓ Take responsibility for the health and safety of all your participants, including

➢ Maintain control of the car park
➢ Ensure appropriate levels of adult supervision as per our Safeguarding Policy
➢ Follow the requirements of the hall’s COVID-19 Risk Assessment (at
busbridgevillagehall.com/How-to-Book/ )

✓ Check if your household insurance policy provides public liability protection for your use of the Hall. If not, it is recommended that you arrange this, to cover your liability for any injury or damage

✓ Pass the relevant documents listed above regarding bouncy castles or the sale of alcohol to the Booking Secretary at least 14 days before hire. If any documents are applicable, but not registered as specified, the booking will be cancelled with immediate effect. The deposit will be returned, but not the booking fee.

✓ Only use sticky tape or string to hang decorations in the Hall, keep all decorations away from heaters and remove them all at the end of your event. Do not use any pins, staples, screws, nails or similar fixings in any part of the Hall, or blue/white tack on any painted walls

✓ Inform guests that stiletto heels are not allowed on the hall floor

✓ Bring cake slice or large knife for cutting birthday cake, tea towels, hand towels, cloths, cleaning detergent, washing up liquid and any other consumables for the kitchen and post-hire cleaning, plus bin liners to take away all rubbish from your event

✓ Leave the Hall in the condition you would wish to find it. See our Guidance for Hirers for specific requirements.

✓ Ensure curtains are open, lights are switched off and all windows and doors securely shut or locked when leaving the Hall

✓ Report accidents or problems – including problems with the Hall on arrival, with photos if possible

✓ Pay for any cleaning costs as well as loss or damage caused to the Hall, its contents or external areas as a result of your hire unless resulting solely from negligence on the part of Busbridge Village Hall Management Committee.

I confirm that I have read the Hirer Commitments above and agree to comply with them. I will indemnify Busbridge Village Hall Management Committee for any liability loss, claim or expense arising from my failure to comply with the Commitments. *

Yes

Please add your name as confirmation of signature *

Today's date *

YYYY

A copy of your responses will be emailed to the address you provided.

Submit

Clear form

Never submit passwords through Google Forms.

reCAPTCHA

Privacy Terms

This content is neither created nor endorsed by Google. - Terms of Service - Privacy Policy

Does this form look suspicious? Report

Forms