Application and fee payment: All Vendors must maintain an up-to-date Application Form on file with the Rockwood Farmers’ Market. All fees must be paid in full by May 15th, or if after May 15th, ASAP upon acceptance. Any dates not paid prior to your Market attendance will be subject to an additional $10 charge.
Products: The Rockwood Farmers’ Market is a true Farmers’ Market (51% or more Farmer Vendors than Other Food Vendors). Vendors are responsible for providing a detailed list of all products to be sold at the Market, as part of their application, so that we may maintain the balance of vendors and reduce or plan for overlap between vendors. Vendors wishing to add to or change their list must inform the Market in writing, and wait until written approval is received before selling, displaying or sampling any new product. Farm products, food, and handmade items being sold at Market must be grown or made by the vendor. Anything that is not must be agreed upon in writing prior to being sold at Market. It must also be clearly identified by signage to indicate who grew/made it.
Food Safety: Farmers and Vendors of any food item must complete the Wellington-Dufferin-Guelph Public Health Farmers’ Market Food Vendor Form (ideally done 30 days prior to attending the Market). Link will be provided in the acceptance form. All vendors handling food products must maintain a high standard of personal hygiene and cleanliness and abide by the appropriate health and safety regulations. Food sampling must have prior approval from the Market Organiser.
Permits, Regulations and Compliance: All products being sold at the market must comply with applicable Provincial and Federal regulations regarding labeling, measures, health and safety, etc. Vendors are responsible for obtaining any and all required licenses, permits, inspections and certification for the products they will be selling. Furthermore, vendors must fully comply with the terms of the Rockwood Farmers’ Market as outlined in the Handbook of Rules and Regulations. Failure to do so may be grounds for termination of the Vendor Agreement.
Insurance: The Rockwood Farmers’ Market carries basic Public Liability and Property Damage Insurance through Farmers’ Markets Ontario, and so with the exception of Wineries, Breweries, Cideries, Distilleries, and Storefront Commercial Vendors*, other vendors do not need insurance in order to attend our Market. Our vendors may have access to insurance to cover attendance at other markets, at excellent rates through Farmers' Markets Ontario; please ask if this is helpful to you. The Rockwood Farmers’ Market bears no responsibility for any vendor property at the market. Any additional insurance coverage is the responsibility of the individual vendor.
*Wineries, Breweries, Cideries, Distilleries & Storefront Commercial Vendors are required to provide The Rockwood Farmers’ Market with a Certificate of Insurance adding Rockwood Farmers’ Market including the Officers & Directors of Farmers’ Markets Ontario be listed as an “Additional Insured”
*Wineries, Breweries, Cideries, Distilleries must also provide a copy of their On-Site Brewery Retail Store Authorization for the Farmers' Market (from AGCO).
Punctuality: If unable to attend on a given Market Day, vendors are asked to notify the Market Manager ASAP, so that we may try to fill the spot and avoid gaps. All vehicle movement is to be done by 3:45pm, with booths ready for customers by 4pm. Vendors are expected to keep their booths/stalls open until 7pm. Vendors are asked not to begin tear down until after 7pm, unless planned ahead of time in consultation with the Market Manager. Vendors must pack up immediately after 7pm and clear the area by 8pm.
Loading/unloading/parking: Vendor loading/unloading and vendor parking is permitted in designated areas only. Market Manager will direct unloading and parking.
Displays: Each vendor’s business name and contact information must be prominently displayed.Vendors must provide their own display materials. Furthermore all tents, shade structures, canopies, products and display materials shall be adequately and safely secured from wind in a manner that does not cause damage to the park infrastructure, including using adequate counterweight from specially designed sand bags, or blocks. NOTE: IT CAN BE VERY WINDY ON SITE. In the event of severe wind, you may be asked to take your tent, shade structure, canopy or other display materials down.
Waste: Stalls must be kept clean, and at the end of the Market day, vendors must take away all waste that they produce and ensure that the area around their stall is free from litter.
Smoking: Smoking is NOT permitted in or near the stall areas, or anywhere on the Market site.
