We are currently seeking an adaptable Virtual Assistant for Marketing and Operations who is passionate about project management, to provide comprehensive support to our marketing team, ensuring smooth operations and effective project execution. This multifaceted role entails a blend of administrative tasks and project coordination across various marketing activities. As a Virtual Assistant for Marketing and Operations, you will:
Responsibilities
Prioritize and manage incoming emails, drafting responses or redirecting inquiries as needed.
Schedule meetings with external vendors and internal teams ensuring calendars are updated and synchronized.
Coordinate with team members to arrange project-related events and send out timely reminders.
Maintain organized files on Google Drive, ensuring project documents are up to date and easily accessible.
Update project tasks and milestones in Monday.com, assigning tasks and monitoring progress to meet deadlines.
Assist in updating project documentation.
Monitor Slack channels for important messages and facilitate communication among team members.
Respond to routine inquiries and direct them to the appropriate team member for resolution.
Ensure all team members are informed of project developments and updates.
Prepare meeting agendas and distribute them to participants in advance.
Take detailed meeting minutes and distribute them afterward for reference and follow-up.
Assist in tracking action items and ensuring they are completed within specified deadlines.
Experience and Skills
Strong written and verbal communication abilities.
Proficiency in prioritizing tasks and managing multiple priorities.
Familiarity with productivity tools such as Google Drive, Monday.com, Gmail, and Slack.
Attention to detail in managing emails, calendars, and files.
Ability to provide excellent customer service to clients or stakeholders.
Basic time management skills to prioritize tasks and meet deadlines.
Ability to accurately update project tasks and maintain documentation.
Willingness to adapt to changing priorities and processes.
Ability to navigate software and online platforms efficiently.
Aptitude for researching information and finding solutions to challenges.
The Virtual Assistant for Marketing and Operations will play a crucial role in supporting marketing personnel with administrative tasks to facilitate their focus on creative and strategic activities. This includes updating calendars and project timelines, organizing files, and managing various operational tasks to streamline processes and enhance team efficiency. With a proactive and detail-oriented approach, the Virtual Assistant for Marketing and Operations will contribute to the overall SUCCESS of our marketing endeavors.
