Arisia 2018 Party Host & Suite Request Form
Party room and suite allocations for Arisia '18 will begin in the Fall, in mid-to-late October. Please fill out this form by December 5th (October 16th for a suite request) if you're hoping to rent a suite or a party room at Arisia.

Although we use the word "party" in this form, we mean "parties, in-room events, and other gatherings hosted in guestrooms."

All suite requests, for families, groups and party hosts, are due by October 16th. Please note that suite rates are $334/night for all suite types.

Please use this form to request a suite even if you're not hosting a party. Please tell us why you would like a suite for your family or group, so we can better help you.

If you're hosting parties on multiple days, you only need to fill the form out once, instead of once for each day you plan to have a party.

If you do not have a reservation number because you're on the wait list, please write "wait list" and the date you added yourself to the wait list in the "reservation number" field. To make a reservation, go to: http://www.arisia.org/hotel

Please review our Party Hosting Rules at http://www.arisia.org/PartyHostRules before filling out the form.

Please note that there will be a charge for ice delivery from the hotel; the cost is $2.00 per pound, most likely in 10-pound-bag increments.

By submitting this form, you agree to to be responsible for adhering to hotel rules, local, state, and federal laws, and Arisia's policies, including Arisia's Code of Conduct at http://www.arisia.org/Code-Of-Conduct

If you have any questions, please send email to parties@arisia.org

Thank you!

Basic and Contact Information
Contact Name
Name of the main Party Host or of the person requesting a suite for a family or group.
Your answer
Reservation Name
Name on the Room Reservation.
Your answer
E-mail Address
We'll be using this to contact you.
Your answer
Phone Number
Please provide a cellphone number. This is very useful during the convention, but we may also use it to contact you if email isn't working.
Your answer
Reservation Number
If you don't have a reservation number because you're on the wait list, type "wait list" and the date if you're currently on the wait list for a room at the Westin.
Your answer
Contact Information for Helpers
Names and e-mail address of others involved in running the party.
Your answer
Party Type
Party types are defined in the party hosting guide (link above). Select "No Party" if there's no party that day/night, or if you're requesting a suite for a family or large group. Select "Not checked in at the hotel" if that's an afternoon/evening not on your reservation. If you're planning more than one party in a day, please put information about that in the "Other Information" section below.
Open Party
Closed Party
No Party
Not checked in at the hotel
Thursday
Friday
Saturday
Sunday
Monday
Suite Sharing
In some cases, suite costs can be reduced if more than one group can share a suite for hosting parties. Would you like to consider the option of sharing a suite?
Room Request
Room Type
Select all that apply. Suites are 1 king bedroom with 1 parlor. None of the party suites have additional connecting rooms.
Standard Room with King Bed
Standard Room with Two Double Beds
Connecting Rooms (a King & Double)
Small Suite
Large Suite
First Choice
Second Choice
Third Choice
Smaller Room
If your desired room is not available, would you accept a smaller room for your group?
Buffer Rooms/Neighboors
Names, email addresses,and confirmation numbers for rooms of your friends, helpers, etc., to be placed into the rooms next to your party or group. Additionally, they should fill out the Special Request Form asking to be buffer for your party.
Your answer
Party Information
Party Theme(s)
Description of the party and basic party plan. Please include a description, day and time for each event if you're planning to host more than one.
Your answer
Past Parties
Have you hosted a party at Arisia before?
Past Party Information
What parties have you hosted at Arisia in the past, and in what year(s)?
Your answer
Food and Other Requests
Ice Delivery
The hotel is contracted to deliver approximately 30 pounds of ice to party rooms. The cost for this service is $2.00 per pound, most likely in 30-pound bags. Would you like ice delivery? (If you select "Not sure", we'll ask you about ice delivery again at room-allocation time.)
Ice Delivery Time Thursday
What time would you like ice delivered for a Thursday party? (We suggest 1-2 hours before start time.)
Time
:
Ice Delivery Time Friday
What time would you like ice delivered for a Friday party? (We suggest 1-2 hours before start time.)
Time
:
Ice Delivery Time Saturday
What time would you like ice delivered for a Saturday party? (We suggest 1-2 hours before start time.)
Time
:
Ice Delivery Time Sunday
What time would you like ice delivered for a Sunday party? (We suggest 1-2 hours before start time.)
Time
:
Ice Delivery Time Monday
What time would you like ice delivered for a Monday party? (We suggest 1-2 hours before start time.)
Time
:
Hotel Catering
Would you like more information on ordering catered food from the hotel? Party hosts will be responsible for all costs associated with the order. Sample menus and pricing are available at: http://bostonwaterfront.westinemenus.com/index.asp .
Other Information
Other Information
Please provide any other information, comment, or further explanation that will assist us with your request.
Your answer
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